CHAPTER 19-1
p. 245
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-2 (a) Maintenance Figure of Merit Family of Systems. (b) Advanced Industrial Management for Regional Maintenance Centers. (c) Regional Maintenance Automated Information System. This will be replaced by Validation, Screening and Brokering. (d) Maintenance Resource Management System. (3) Planned Maintenance System (P MS) Scheduling (SKED) software. (4) Alteration Management System. (a) Navy Data Enterprise. (b) Type Commander Alteration Management System. (5) Current Ship’s Maintenance Project (CSMP). (6) Master Job Catalog (MJC). (7) The screening and processing of Feedback Reports (FBR). (8) Maintaining an inspection data file per paragraph 19-1.6.5.i of this chapter. (9) Providing program enhancement requirements to the respective Fleet Commander via N43. (10) Ensuring ships and units are manned with Navy Enlisted Classification (NEC) qualified 3-M Coordinators (3MC). (11) Analyzing 3-M Inspection (3MI) and self-assessment data, identifying common concerns, conducting problem root cause analysis with the development and implementation of solutions. (12) Ensuring TYCOM inspection team me mbers are qualified to inspect assigned areas. b. TYCOM 3-M Officer. Commander, Naval Air Force Pacific N436 and Commander, Naval Air Force Atlantic N436 are the Force 3-M Officers (3MOs) and responsible for administration of the 3-M system within the TYCOMs. The 3MO is the single point of contact for shipboard 3-M matters. c. TYCOM 3-M Team. The 3-M Team cons ists of the N436 3MO, senior enlisted personnel of appropriate technical ratings, and N432 MDS subject matter experts. This team is responsible for: (1) Assisting and advising commands in administration of the 3-M system. (2) Conducting reviews of Pl anned Maintenance System (PMS) feedback reports and responses. (3) Conducting 3-M system traini ng, assists, and inspections. (4) Monitoring overall implementation and effectiveness of the 3-M system on all aircraft carriers. (5) Reviewing self-assessment results to identify trends and providing prompt support to ships as required.
p. 246
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-3 (6) Training the ship’s 3- M Training Team (3-MTT). (7) Maintaining liaison with Commander, Fleet Forces Command, Commander, Pacific Fleet, Naval Sea Logistics Center (NSLC), and other commands on 3- M matters. (8) Providing onboard and off-ship assistance or training in OMMS-NG operations. (9) Conducting OMMS-NG and Propulsi on – Organizational Maintenance Management System (P-OMMS) evaluations and software grooms in conjunction with scheduled 3-M assists and inspections. (10) Coordinating OMMS-NG and P-OMMS external source inputs to ship's CSMP to ensure quality of information. (11) Coordinating and providing applicati on administrator training for OMMS-NG Functional Area Supervisors (FAS). (12) Coordinating and providi ng CSMP management training. (13) Assisting and providing suppor t for TYCOM CSMP validations. (14) Ensuring 3-M Inspections are current. (15) Ensuring subordinate commands co nduct rigorous quarterly 3-M Self- Assessments and report results to the TYCOM 3-M Coordinator (3MC). (16) Monitoring the status of troubled systems and Top Management Attention items using the quarterly 3-M Self-Assessment. (17) Ensuring subordinate commands comp ly with standard work center (WC), division, and department structure. (18) Tracking and monitoring 3-M ma jor milestones and training events, overseeing, and providing inspection teams and conducting 3-M spot checks. d. TYCOM Maintenance Logistics Branch Ma nagers (N432). To enhance the operation and effectiveness of OMMS-NG, Commander Naval Air Force Atlantic and Commander Naval Air Force Pacific N432s will: (1) Conduct MDS evaluations in conjunction with 3-M inspections. (2) Provide onboard and off-ship user and administrative assistance or training in the operations of the ship’s Maintenance Support Center (MSC). (3) Conduct MSC assist and audit evaluations yearly. e. Commanding Officer. The Commanding Officer (CO) is responsible for establishing an aggressive Self-Assessment Program that validates the administration and execution of maintenance and detects improperly conducted maintenance or falsely reported accomplishments. In addition, the CO is overall responsible for the ship’s Zone Inspection Program and will participate in zone inspections as an inspector. Whenever possible, the CO will inspect a different zone during each inspection to ensure that they inspect the whole unit within a reasonable period. COs should assure
p. 247
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-4 themselves that zone inspections are being conducted and the correction of deficiencies is being satisfactorily pursued. f. Executive Officer: (1) The Executive Officer (XO) is the command’s 3-M System manager responsible to the CO for the overall management of the 3-M Program. The XO will: (a) Brief the CO on the status of 3-M. (b) Designate in writing the 3MC (NEC qualified) and an officer to be the ship’s 3MO. (c) Chair quarterly 3-M System mee tings with Department Heads (DH), Ship’s Maintenance Manager (SMM), Reactor Maintenance Officer (RMO), 3MO, Repair Officer, 3MC(s), and 3-MTT. (d) Integrate 3-M System training into the command’s training and qualification program. (e) Ensure personnel receive adequate and effective 3-M System training. (f) Ensure the effectiveness of the command’s 3-M Self-Assessment Program. (g) Act as the final review officer for shifts of maintenance responsibility between departments. (h) Lead the 3-MTT. (2) The XO also has overall responsibilit y for execution of the ship’s Zone Inspection program. In this capacity the XO will: (a) Schedule and publish zone inspec tion dates and times and designated zones to be inspected. (b) Assign DHs, Division Officers (DIVO) , Chief Petty Officers, or other senior officers as inspecting officers. (c) Participate in zone inspections as an inspector. (d) Review reports of discrepanc ies and corrective actions and make appropriate reports to the CO. (e) Maintain an auditable record indicating that all spaces have been inspected by zone at least once a quarter. This record should be maintained to show all inspections for the last 12 months. (f) Train Officers and Chief Petty Officers in the conduct of zone inspections. g. 3-M Training Team. The 3-MTT will: (1) Monitor and observe weekly spot-checks performed by designated spot checkers. Critique spot checker and maintenance personnel performance upon completion using Appendix A, Section I of this chapter. The
p. 248
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-5 maintenance check should include at least one of the following: (a) Working aloft. (b) Tag-out. (c) Hazardous Material (HAZMAT). (d) Personal protective equipment (PPE). (2) Evaluate spot checkers based on adhe rence to and knowledge of directives required to complete the maintenance action. (3) Provide divisional training and Personal Qualification Standard (PQS) qualification support as requested, or as directed by the 3MO based on 3- MTT trend data. (4) Support the 3MO in conducting 3-M self-assessments or audits. (5) Meet monthly (at a minimum) to discuss performance trends, performance improvement recommendations and strategies and to conduct training of 3- MTT members. (6) Conduct quarterly 3-M training for E-7 and above. Training topics should focus on mitigating negative trend data. (7) Provide training attendance sheets fo r all training that 3-MTT members provide. Training must be documented and retained for 24 months by the 3MO. Attendance sheets will have the following information: (a) Lecturer (b) Attendees (c) Date of training (d) Topics covered (e) Senior member present at the training (f) Location and length of training (8) Conduct CSMP review to ensure comp liance with the standards set forth in this chapter. (9) Conduct OMMS-NG or P-OMMS Practical Exams. h. 3-M Officer. (1) The 3MO acts as the XO’s principal assistant regarding 3-M matters. The 3MO will: (a) Coordinate all administra tive facets of the 3-M Program. (b) Evaluate command’s 3-M program and keep the XO advised of operational effectiveness. (c) Monitor the Spot Check Program and report program’s effectiveness weekly to the XO.
p. 249
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-6 (d) Manage 3-MTT and mainta in designation letters. (e) Coordinate, maintain, trai n, and monitor the performance of the 3- MTT. (f) Maintain a weekly 3-M report that will display both ship’s Spot Check Accomplishment Rate (SCAR) and 3-MTT SCAR as separate columns for comparison. (g) Provide 3-M Program advice and assistance to DHs, DIVOs, Departmental 3-M Assistants (D3MA), Leading Chief Petty Officers (LCPO) and Work Center Supervisors (WCS). (h) Maintain a file of current 3-M in structions and directives (may be electronic); disseminate changes. (i) Ensure timely submission of FBRs. (j) Maintain a master file of submitted FBRs, Responses, Advance Change Notices (ACN) and Document Information Transmittals. (k) Conduct 3-M Self-Assessments. (l) Coordinate and conduct 3-M tr aining. (Weekly at a minimum.) (m) Coordinate and conduct 3-M qualification program. (n) Ensure that PMS improvement plans are prepared and executed. (o) Ensure that a Scheduling and Ex ecution Effectiveness Review (SEER) is completed and maintained for 24 months for every WC upon implementation of a Force Revision (FR). Reviewers (E-7 or above) are to utilize the SEER worksheet from Appendix B section I-A. (2) The 3MO is also directly responsible to the XO for deck-plate execution of Zone Inspections and the annual review of the Zone Inspection Program instruction. The 3MO will: (a) Designate the zones, zone boundari es, number of zones, and spaces assigned to each zone subject to the review of appropriate DHs and XO approval. (b) Coordinate assignment of inspectors and escorts with the XO and departmental LCPOs. (c) Muster and brief zone inspectors, escorts, and recorders prior to inspections. (d) Furnish the inspecting party with binders containing blank Zone Inspection Deficiency Lists (ZIDL) (Appendix C Section I), Zone Inspection Material Guide (Appendix C Section II) and a copy of the last four inspection ZIDLs. (e) Collect and maintain completed ZIDLs:
p. 250
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-7 1 Ensure all ZIDLs are entered into Maintenance Onboard Data Exchange System (MODES) module located in the Total Ship Information Management System (TSIMS) by Departmental 3MAs. 2 Ensure Departmental 3MAs assist in correcting unsatisfactory conditions noted on inspection reports for their departments. 3 Forward the MODES and the zone inspection discrepancy report to the XO, DHs, Damage Control Assistant (DCA), Electrical Officer and Safety Officer. (f) Maintain the ZIDL database in th e MODES module to include accurate up-to-date space ownership assignments. (g) After XO approval, distribute zone inspection discrepancy reports to DHs, DIVOs, and department LCPOs. Report will contain at a minimum any space that is inspected (UNSAT) and a list of all repair, “level one” category discrepancies. (h) Maintain an auditable record indicating that all spaces have been formally inspected by zone at least once every quarter. It will be maintained to show all zone inspections and assessment reports for the last year (the ZIDL Metrics Report generated in MODES is used for this purpose). (i) Monitor an active, self-critical assessment program and report program effectiveness quarterly to the XO per paragraph 19-1.5.8 of this chapter program assessment and Appendix B Section IV-D, Zone Inspection Program Check Sheet. i. Safety Officer. The Safety Officer in support of zone inspections will: (1) Review MODES and all zone inspecti on discrepancy reports sent out by the 3MO for safety related discrepancies after each zone inspection. (2) Assist and track immediat e correction of safety violations or issues arising from zone inspections and make recommendations as appropriate to the CO and XO concerning any trends or major safety issues. (3) Provide zone inspection safety discrepa ncy “lessons learned” at Safety Petty Officer, Safety Committee and Safety Council training meetings. (4) Verify discrepancies originated by safety department remain open until corrected. Verify discrepancies are corrected and close out entries in either MODES, the CSMP or both. (5) Ensure a safety department representa tive, E-7 or above, is present to brief inspectors and DIVOs on ship wide safety hazard concerns prior to commencement of the zone inspection. (6) Utilize the term “SAFO” as the rate when entering Safety Department walk through discrepancies into MODES.
p. 251
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-8 j. Electrical Officer. The Electrical Officer in support of zone inspections will: (1) Review MODES and all zone inspecti on discrepancy reports sent out by the 3MO for electrical safety related discrepancies after each zone inspection. (2) Assist and track immediat e correction of electrical safety violations and issues arising from zone inspections through the trouble call MODES database per 19-1.7 of this chapter and make recommendation(s) as appropriate to the Chief Engineer (CHENG) concerning trends or major safety issues. (3) Ensure an electrical division representa tive, E-7 or above, is present to brief inspectors and DIVOs on ship wide electrical safety concerns prior to commencement of the zone inspection. k. Repair Officer. The Repair Officer in support of zone inspections will: (1) Provide assistance and advice to all levels of the Chain Of Command (CoC) for correcting discrepancies that require organizational level TA-4 engineering attention. (2) Verify, assist, and track immediate corre ction of all repair “level one” safety violations or issues arising from zone inspections through the trouble call MODES database. l. Command Master Chief. The Command Master Chief (CMC) will: (1) Attend the XO’s quarterly 3-M System meetings providing senior enlisted feedback. (2) Conduct PMS Spot Checks following the command’s policy to ensure required maintenance is being properly performed and documented. m. Command 3-M Coordinator. The 3MC re ports to the 3MO on all 3-M matters. The 3MC will: (1) Support the ship’s 3MO in management of the 3-M program. (2) Maintain copies of the current FR NAVY PMS Digital Video Disk (DVD), List of Effective Pages (LOEP) for every WC, changes issued between FRs in their original format and classified Maintenance Requirement Cards (MRC). Digital copies are allowed unless there have been changes between FRs. (3) Manage PMS Master File per the requ irements of this document, maintain a locater card for all primary and secondary classified MRCs as part of the PMS Master File. (4) Advise, monitor, and assist DHs , DIVOs, LCPOs and WCS in matters concerning the 3-M System. (5) Monitor the Ship’s 3-M PQS Program and maintain an auditable record of personnel qualified in 3-M PQS. (6) Maintain a master accountability log of all PMS changes. (7) Develop and maintain a Split Ma intenance Index Page (MIP) Log.
p. 252
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-9 (8) Administer the configur ation management program onboard the ship or unit. (9) Supervise the command’s 3-M Self-Assessment program and provide a weekly status to the 3MO. (10) Develop and administer the Ship or Unit’s PMS Spot Check Program. (11) Maintain a matrix to select and track spot-checks to be performed at the executive level by the following personnel: (a) CO (b) XO (c) 3MO (d) 3MC (e) 3-MTT (f) CMC (12) Serve as 3-MTT Coordinator. Ensure all 3-MTT members are fully qualified. Maintain a roster and qualification record of all 3-MTT members. (13) Coordinate weekly general administ rative duties and spot check requirements for the ship’s 3-MTT. (14) Maintain a current rost er of all D3MAs and WCSs. (15) Ensure corrective actions are take n on all unsatisfactory PMS Spot Checks and report same to the 3MO as part of weekly PMS reporting. (16) Ensure backups of SKED database are produced daily and maintained in Automated Data Processing (ADP). (17) Ensure ship’s Maintenance Outlook Report is generated weekly for a minimum of 60 days out. (18) Ensure Global Events are trigge red in SKED and completed based on unit events such as flight quarters, drills, or underway replenishment. (19) Ensure that Global Stat es and Triggers are properly set at the Command level. (20) Screen all FBRs, verify content, va lidity, serialize and forward within seven days of origination. (21) Maintain accountability of all submitted FBRs and actions taken until corrected or new PMS documentation is received. (22) Ensure the FBR originator and all ap plicable WCs are apprised of action taken and that changes or corrections are implemented when received. (23) Ensure 3-M documents such as Ship’s Maintenance Action Form OPNAV 4790/2K, Ship’s Configuration Change Forms OPNAV 4790/CK, etc. that require forwarding to a data processing activity are forwarded within seven days of origination or as operationally feasible. (24) Validate 3-M MDS data elements fo llowing the 3-M validation specifications.
p. 253
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-10 (25) Ensure 3-M documents returned fo r the correction of data are promptly revised and resubmitted. (26) Track the reporting of completed main tenance actions related to an alteration or because of a configuration change with timely processing of Automated Shore Interface (ASI) configuration and logistic data. (27) Report up-line CSMP maintenance tr ansactions and command equipment file corrections at least once a week. (28) Maintain any outstanding paper copi es of message work candidates and 2- Limas, either paper or electronic. n. Reactor Maintenance Officer. The RMO has cognizance of the Reactor Plant. The RMO will: (1) Notify the SMM of cross boundary maintenance. (2) Coordinate all facets of shipboard corrective maintenance. (3) Coordinate industrial and shipboard maintenance during availabilities. (4) Coordinate with and aid the 3MO a nd 3MC in monitoring the Configuration Validation Program. Ensure all departments are aware that equipment validation forms and configuration or logistic support problems must be submitted to the MSC for review, research, and input into OMMS-NG per reference (b). (5) Ensure all documentation deferring maintenance on newly created, unreported Job Control Numbers (JCN) is reviewed and approved in a timely manner by the responsible DH. Time from work candidate origination to DH approval will not exceed seven working days. (6) Monitor the operation of MDS. (7) Act as the Immediate Unit Comma nder (IUC) representative for IUC screening and programming. o. Ship’s Maintenance Manage r. The SMM has cognizance over topside maintenance. The SMM will: (1) Notify the RMO of cross boundary maintenance. The SMM has cognizance of the material condition of the ship except for the Reactor Plant. (2) Coordinate all facets of shipboard corrective maintenance. (3) Coordinate industrial and shipboard maintenance during availabilities. (4) Coordinate with and aid the 3MO a nd 3MC in monitoring the Configuration Validation Program. Ensure all departments are aware that equipment validation forms and configuration or logistic support problems must be submitted to the MSC for review, research, and input into OMMS-NG per reference (b).
p. 254
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-11 (5) Ensure all documentation deferring maintenance on newly created, unreported JCNs is reviewed and approved in a timely manner by the responsible DH. Time from work candidate origination to DH approval will not exceed seven working days. (6) Monitor the operation of MDS. (7) Act as the IUC representative for IUC screening and programming. (8) In support of zone inspections: (a) Provide assistance and advice to a ll levels of the CoC for correcting discrepancies that require outside repair activity assistance. (b) Coordinate with the Ship’s Repair Officer, CNAL/CNAP N43 Maintenance Program Manager (MPM) and the PMS312, Carrier Planning Activity for all depot level Corrosion Control Information Management System conditions 2 through 4 per reference (c). p. 3-M Functional Area Supervisor. The FAS will be designated in writing by the CHENG or RMO, hold the 3MC NEC (811A) and be a Chief Petty Officer or above. Functional Area Supervisors report directly to the SMM or RMO on all 3-M MDS matters. Primary responsibilities include the proper operation and maintenance of the OMMS-NG and P-OMMS systems, as well as training of users. The FAS will: (1) Coordinate all administrative facet s of the 3-M MDS program per current directives. (2) Support the SMM and RMO in th e management of the program. (3) Serve as 3-MTT Coordinator for all MDS matters. Ensure all 3-MTT members are fully qualified in MDS. (4) Produce updated OMMS-NG documents (CSMP up-line reports, ASI reports, etc.) to TYCOM as required. (5) Process customer feedba ck files from the TYCOM. (6) Monitor and process all external interf ace transactions. Process bulk load files into OMMS-NG. Forward a copy of the Bulk Load Report to the CNAL/CNAP N43 MDS specialist. (7) Coordinate use of OMMS-NG to support Strike Force Intermediate Maintenance Activity (SFIMA). (8) Act as primary point of contact for off ship training provided by CNAL/CNAP N43. (9) Train Ship’s Force personnel at the appropriate level for the billet in which they are serving. (10) Maintain a “Ship Availability Listing” for distribution to Ship’s Force personnel. Ensure availability listing is co-located with the WC CSMP MJB516 (CSMP Detail Listing by Job Sequence Number (JSN)) report. (11) Monitor and correct work candidates in the OMMS-NG import correction
p. 255
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-12 queue. (12) Maintain OMMS-NG site parameters per TYCOM directives. (13) Process OMMS-NG system utilities and data alignment programs as required. (14) Maintain tracking of Board of Insp ection and Survey discrepancies in OMMS- NG. (15) Maintain a log tracking significant OMMS-NG down time. (16) Ensure all work candidates assigned to the “REJ” availability, rejected, or requiring more information from TYCOM, are processed, and returned to the TYCOM MPM. (17) Maintain a log of submitted OMMS-NG trouble reports and change proposals. (18) Maintain a log to track OMMS-NG up line reporting. (19) Conduct review and approval screening of all open and completed work candidates. Ensure all “New” not previously reported work candidates are approved by OMMS-NG FAS within seven working days. (20) Ensure, in support of the Automated Consolidated Shipboard Allowance List Improvement Program, only MSC personnel are given access to order repair parts using the “Parts Not Listed” ordering capability in OMMS-NG. q. Maintenance Support Center. The MSC will support the ship’s Configuration Validation Program. Specific responsibilities include: (1) Assign problem worksheet numbers and use problem worksheets to track configuration database changes. (2) Update the ship’s configuration da tabase with additions and changes as identified through validation efforts. (3) Assist departments in identifica tion of configuration items requiring validation. (4) Conduct research on requests for the ordering of parts not listed on an Allowance Parts List (APL) or Allowance Equipage List and take action as required. Action will include placing the part on order for the WC as a part not listed on the APL or Allowance Equipage List. r. Command Maintenance Availability Coordinator. The Command Maintenance Availability Coordinator will be responsible for the coordination of all Fleet Maintenance Activity (FMA) repairs and coordinate closely with the 3MC. The Command Maintenance Availability Coordinator will also provide a single working level point of contact and coordinate the command’s requirements with the requirements of the FMA. These duties include: (1) Technical review of work requests submitted for FMA accomplishment. (a) Ensure readability a nd technical correctness.
p. 256
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-13 (b) Prevent duplication of work requests for ship alterations, and other MJC originated deferrals. (c) Collect supplemental 2-LIMA re quests for routine work (i.e., lagging, painting, label plates, tiling, etc.) from all WCs and prepare an integrated priority list for each type of routine work to maximize the FMA’s effectiveness. (2) Ensuring command preparations for an FMA availability are conducted per Volume II, Part I, Chapter 4 of this manual. (3) Meeting daily, during an av ailability, with the assigned ship superintendent to discuss the status of all active jobs. (4) Attending all FMA production, night work and management meetings. (5) Providing a daily FMA job status to each DH, DIVO and Leading Petty Officer (LPO). (6) Establishment of a Planning Board for Maintenance. s. Department Head. (1) The DH is responsible to the XO for the operation and execution of the 3-M System within the department. Delegating review and approval authority does not relieve the DH of his or her duties and responsibilities in maintaining an effective 3-M program. The DH will: (a) Ensure all Principal Assistan ts (PA), D3MAs, DIVOs, LCPOs and WCSs are fully qualified and designated in writing. (b) Ensure all maintenance personnel are fully qualified. (c) Delegate review and approval authority, if desired, to a 3-M Principal Assistant. The 3-M Principal Assistant must be an officer, with the same 3-M qualifications as the DH, designated in writing, and provides oversight and assistance to the DH. (d) Ensure maintenance is prioritiz ed to facilitate accomplishment. (e) Review and approve all depart ment PMS schedules and revisions. (f) Review maintenance action annotations. (g) Review weekly PMS alerts. (h) Implement a Self-Assessment Program within the department to validate properly accomplished and reported maintenance. (i) Take corrective action on all “Unsatisfactory” PMS Spot Checks and report to the 3MO via 3MC as part of weekly PMS reporting. (j) Ensure all material deficienci es are documented and promptly reported. (k) Review and verify the content a nd validity of all FBRs, digitally sign FBRs within four days of origination.
p. 257
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-14 (l) Ensure the Configuration Manage ment Database accurately reflects equipment changes whether the action is performed by command personnel or outside activities. (m) Authorize placement of equipm ent into an Inactive Equipment Maintenance (IEM) status, ensure PMS scheduling is annotated accordingly. (n) Review and approve department wo rk candidates within four days of creation; ensure completeness, accuracy, and the correct assignment of priority. (o) Review all work candidates in th e departmental CSMP every 90 days. (p) Ensure that no classified data or Navy Nuclear Propulsion Information is reflected on 3-M documents designated for off-hull distribution. (q) Conduct quarterly meetings with DIVOs, LCPOs and WCSs and provide status of departmental 3-M System to the 3MO. (2) In support of the ship’s zone inspection program, the DH will: (a) Ensure on time participation of a ll required zone inspectors, escorts, recorders, and space presenters. (b) Ensure Department LCPOs review the weekly zone plan and assign qualified inspectors. Provide names of qualified substitutes when required to the 3-M Office one day prior to the zone inspection. (c) Ensure DIVOs prepare and report divisional spaces ready for inspection prior to the time published for zone inspection. (d) Review MODES and the zone insp ection discrepancy report sent out by the 3MO after each zone inspection and follow up on all reported discrepancies. Ensure repair “level one” safety discrepancies are resolved immediately by the division responsible for the space or corrected per paragraph 19-1.7 of this chapter and reported to the XO and 3MO within 24 hours. (e) Keep the XO apprised by ensuring discrepancies in the MODES database are routinely updated to reflect the status of corrective action. The MODES database is to be updated no later than the week following the previous week’s zone inspection. (f) Ensure D3MA submits a complete d maintenance action without prior deferral into OMMS-NG or P-OMMS to document the total man- hours expended in the accomplishment of the zone inspection deficiencies for the entire month. One JCN will be submitted for the entire department under the department administrative work center. The “Zone Inspection Program” XSYSTEMITEM APL will be used. For example:
p. 258
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-15 APL HSC EFD ESD XSYSTEMITEM 13011SFZIP Zone Inspection Program Zone Inspection t. Departmental 3-M Assistant. The D3MA s should be E-7 or above. Stellar E-6s (except for Weapons, Combat, Air, Reactor and Engineering departments) may be considered but must be approved in writing by the XO. The D3MA will: (1) Assist the DH in coordinating and supe rvising all administrative aspects of the department’s 3-M Program. (2) Serve as the department’s 3-M Pr ogram technical expert and advisor. (3) Assist the 3MC in the proper execu tion of the 3-M Program within the department. (4) Supervise and coordinate quarterly departmental 3-M Self-Assessments. (5) Assist the 3MO and 3MC in administering an effective 3-M Certification Program for the qualification of 3-M personnel. (6) Assist in the development and ex ecution of the short and long-range 3-M training plan. (7) Assist the 3MC in maintaining a high-quality Spot Check Program. (8) Generate a weekly PMS spot check a ssignment matrix for officers, CPOs, and designated supervisory personnel. (9) Monitor the department’s CSMP for accuracy and effectiveness, review, and report job status to the DIVO and DH. (10) Coordinate repair activities within th e department to ensure timely resolution of material deficiencies. (11) Provide the DH with a weekly status of the department’s: (a) 3-M Self-Assessment Program. (b) CSMP. (c) PMS Performance Report (from SKED). (d) Equipment file validations (as scheduled by MSC). (12) Use SKED’s Revision Editor to ensu re that all PMS changes have been properly annotated and applied to the schedule prior to DH review and finalization. (13) Oversee and assist WCSs in the impl ementation of FRs, updates and changes. (14) Review each WC’s lineouts and a ll 3-M documentation supporting PMS and MDS prior to submission to the DH. (15) Ensure all equipment changes, adds and removals, regardless of whether the action is performed by command personnel or outside activities, is reflected in
p. 259
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-16 the Configuration Management Database; if not, report via 4790/CK to the Configuration Data Manager (CDM) and utilize a PMS FBR to affect LOEP changes. (16) Manage the departmental TSIM S and MODES program requirements. u. Department Leading Chief Petty Officer. The department LCPO is responsible for the proper operation of the 3-M System within their department. The department LCPO will: (1) Provide 3-M System guidance and training to DIVOs and division LCPOs within their department. (2) Participate in quarterly Self-Assessments. (3) Review all quarterly Self-Assessments and promptly correct discrepancies found within the department. (4) Support the DH with Zone Inspection responsibilities. v. Division Officer. (1) The DIVO is responsible to the DH for the execution of maintenance within the division. The DIVO will: (a) Ensure all PMS scheduling change s have been properly annotated and applied prior to DH review and finalization. (b) Review the 13-Week Accountabilit y Log at the beginning of the PMS week and sign at the end of the week (if not using electronic accountability in SKED or when SKED is not available). (c) Review and verify the content a nd validity of PMS FBRs within three days of origination. (d) Ensure 3-M documents generated within the division are complete, accurate and promptly submitted to the DH. (e) Conduct 3-M Self-Assessments as directed by the command’s policy. (f) Provide weekly updates to the DH concerning the status of the 3-M System within the division. (g) Incorporate 3-M System training into the Divisional Training Plan. (h) Review divisional work candida tes and the CSMP for validity and accuracy. (i) Conduct monthly briefings for the DH on the status of all work candidates. (j) Acknowledge weekly PMS Alerts. (2) In support of the ship’s zone inspection program, the DIVO will:
p. 260
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-17 (a) Ensure zone inspection escorts and space presenters are familiar with locations of their assigned areas. Space presenters will normally be the individuals responsible for the space. (b) Ensure zone inspection escorts and recorders attend training with department LCPO the day prior to the inspection and be knowledgeable of the spaces to be inspected. (c) Ensure applicable compartments, gear lockers, drawers, stowage lockers, and other enclosures are unlocked and accessible for inspections. (d) Maintain a zone inspection folder for each space within their division containing ZIDLs (Appendix C Section I) from the last four inspections. (e) Ensure spaces assigned are ready for zone inspection, paying particular attention to safety, damage control, material condition, preservation, and cleanliness. Report results to the DH and ensure divisional CSMP reflects current material condition of all spaces. (f) Review MODES and the zone insp ection discrepancy report sent out by the 3MO after each zone inspection and follow up on all reported discrepancies. Ensure repair “level one” safety discrepancies are resolved immediately by the division responsible for the space or corrected per paragraph 19-1.7 of this chapter and reported to the DH and 3MO within 24 hours. (g) Ensure discrepancies that are wi thin the division’s capability that cannot be corrected by the division within 30 days, are submitted by originating WC with a JCN. Discrepancies that cannot be completed by the division responsible for the space, but within Ship’s Force capability, must have a Ship’s Force organizational JCN submitted. Discrepancies that are beyond Ship’s Force capability must have an outside activity JCN assigned. JCNs that require parts or cannot be completed by the originating WC must be submitted within seven days via the CSMP. (h) Keep the DH apprised by ensuring zone inspection discrepancies in the MODES database are routinely updated to reflect the status of corrective action. The MODES database is to be updated no later than the week following the previous week’s zone inspection. w. Division Leading Chief Petty Officer. The division LCPO is responsible for the proper operation of the 3-M System within their division. The division LCPO will: (1) Supervise WCSs in the execution of daily maintenance. (2) Ensure WCSs are properly trained, equipped and are knowledgeable of all WC divisional equipment maintenance requirements.
p. 261
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-18 (3) Ensure divisional personnel are pr operly trained and qualified to conduct maintenance. (4) Verify all divisional WC equipment is covered by PMS. (5) Ensure PMS is properly scheduled and conducted, including all underway and special evolution situational “R” checks. (6) Review WC PMS records (e.g., FRs, ACNs and PMS FBRs and Responses), approve all lineouts and additions on the LOEP, MIP, and PMS schedules prior to DIVO and DH reviews. Ensure proper justification is noted on each lineout. (7) Review and approve non-applicable procedural steps lined-out on MRCs. (8) Review and sign the 13-Week Accountab ility Log at the end of the PMS week and ensure checks added that week are hand-written into the blank accountability log. (if not using electronic accountability in SKED or when SKED is not available). (9) Review the PMS Scheduling Forecasti ng Report to ensure that all Tools, Parts, Material and Test Equipment (TPMTE) are available to support upcoming maintenance actions. (10) Provide the DIVO a weekly status of the division’s Self-Assessment Program, CSMP and PMS. (11) Ensure the Configuration Manageme nt Database reflects current ship’s configuration. (12) Ensure FBRs are submitted reques ting LOEP changes to reflect system, equipment and component installs or removals. (13) Review and verify the content and va lidity of PMS FBRs within two days of origination. (14) Ensure the divisional CSMP accu rately reflects material conditions. (15) Review and approve work candidates, act as the second point of contact for work candidates and provide the DIVO a weekly brief on the status of all work candidates in the CSMP. (16) Ensure proper testi ng and inspection of work done by outside activities prior to job acceptance. (17) Coordinate repair activ ities within the division. (18) Review, approve, and close out weekly schedules. This closeout of the previous week’s schedules must occur on the first day of the following week (i.e., Monday). (19) Review Check Notes for required and updated information. (20) Write PMS Alert details to include why planning allowed loss of periodicity and the plan to complete PMS.
p. 262
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-19 (21) Support the DIVO with Z one Inspection responsibilities. x. Work Center Supervisor. The WCS must be an E-6 or above unless waived in writing by the XO. The WCS of a 40 series work center must be Damage Control Petty Officer (DCPO) qualified and recommended in writing by the DCA. The WCS will: (1) Record all equipment deficiencies within their WC, utilizing OMMS-NG and P-OMMS to ensure all required 3-M System documents are submitted to the division LCPO. (2) Ensure work center personnel have completed 3-M PQS training commensurate with position held. (3) Ensure PMS covers all maintenance worthy equipment in the WC. (4) Maintain an accurate and current LOEP. (5) Ensure 3-M System WC files and pu blications are complete, current, and available to WC personnel. (6) Ensure WC initiated 3-M documentation is correct, legible, promptly prepared and submitted. (7) Maintain a 13-Week Accountability Log containing the current and previous 13-Week Log (if not using electronic accountability in SKED or when SKED is not available). (8) Prepare weekly WC schedule, obtai n required approval, assign maintenance personnel, and update schedule to reflect status. (9) Ensure equipment changes, adds and removals are reflected in the Configuration Management Database and, if not, report via 4790/CK to the CDM. (10) Ensure FBRs are submitted whenever: (a) Maintenance requirements are not fully understood. (b) Errors are believed to exist. (c) Entries in the TPMTE block are wrong or inadequate. (d) Additional coverage is needed. (e) Performance of the maintenance requirement would cause a hazardous condition to exist. (11) Ensure prompt reporting of all material deficiencies and completed maintenance actions. (12) Ensure test and measurement equi pment or other portable support equipment is delivered for test or calibration as scheduled. (13) Ensure the DIVO and division LCPO or LPO are advised of all 3-M System activity within the WC.
p. 263
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-20 (14) Review the PMS Scheduling Forecasti ng Report to ensure that all TPMTE is available to support upcoming maintenance actions. (15) Ensure all WC weekly schedules are updated daily. (16) Ensure WC personnel make necessary preparations and ensure presenters and spaces are ready for zone inspection. y. Damage Control Assistant. (1) The DCA will be the principal advisor to the XO for all matters pertaining to damage control maintenance including scheduling, performance, and the technical aspects of planned maintenance for all Damage Control (DC) equipment. The DCA will: (a) Provide a comprehensive weekly training and qualification program for DCPOs. (b) Schedule and control the performance of planned and corrective maintenance of DC equipment requiring outside or off hull assistance. (c) Advise DHs of scheduled dates for maintenance actions requiring coordination between departments or throughout the ship. (d) Coordinate PMS on DC gear not assigned to a WC, division, or department. (2) In support of the ship’s zone inspection program, the DCA will: (a) Review MODES and all zone inspection discrepancy reports sent out by the 3MO for damage control related discrepancies after each zone inspection. (b) Assist and track immediate correction of damage control violations or issues arising from zone inspections. DCA will make recommendation(s) as appropriate to the CO, XO via the CHENG concerning any trends or major safety issues. (c) Report serious or long-sta nding repair or firefighting discrepancies to the CHENG and XO. Additionally, provide these “lessons learned” at DCPO training. (d) Track corrections of damage control discrepancies with the ship’s Fire Marshall (FM). (e) Ensure a damage control divisi on representative, E-7 or above, is present to brief inspectors and DIVOs on ship wide damage control concerns prior to commencement of the zone inspection. (f) Utilize “Duty FM” as the rate when entering Duty Fire Marshall walk through discrepancies into MODES. This is to allow for easier identification when reviewing the system- generated reports.
p. 264
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-21 z. Maintenance Personnel. Maintenance Personnel will perform all PMS as assigned utilizing PMS documents in SKED and ensure “Check Notes” contain amplifying information and tagout identifiers as required. Maintenance personnel will: (1) Perform assigned maintenance. (2) Notify the WCS when: (a) An MRC is not fully understood, ap pears to be incorrect or cannot be accomplished as written. (b) There are issues with the TPMTE block of the MRC. (c) The technician has doubts concerning his or her ability to perform the maintenance. (d) Equipment deficiencies or casualties are discovered. (e) Factors exist which would make performance of the maintenance unwise or dangerous. (3) Initiate FBRs when discrepancies ar e discovered during the performance of an MRC. (4) Inform the WCS when planned main tenance requirements are complete. (5) Annotate PMS schedule to reflec t accomplishment of maintenance. (6) Sign 13-Week Accountability Log. (If not using electronic accountability in SKED or when SKED is not available). aa. Zone Inspectors. Zone Inspectors will: (1) Provide their individual flashlight and PPE. (2) Inspect assigned spaces expeditiously a nd completely. Annotate results on the ZIDL forms (Appendix C Section I of this chapter) and ensure the escort and recorder: (a) Clearly understands what is being reported (b) Annotates discrepancies (c) Understands repair “level one” safe ty discrepancies must be corrected by the division or corrected per paragraph 19-1.7 of this chapter and reported to the DIVO and 3MO within 24 hours. (3) Contact responsible DIVO or LCPO immediately when repair “level one” unsafe conditions are found and remain on station until sufficient action is taken or other personnel arrive to resolve the unsafe condition. bb. Zone Inspector Escorts and Recorders. Zone inspector escorts and recorders will: (1) Attend training per this section with th e department LCPO the day prior to the inspection and be knowledgeable of the spaces to be inspected. (2) Plan an efficient route for the in spection and make sure all spaces are unlocked. Record all information into the inspection binder.
p. 265
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-22 cc. Zone Inspection Space Presenters. Space presenters will: (1) Be knowledgeable of the spaces to be inspected and have keys or combinations to applicable compartments, gear lockers, drawers, stowage lockers and other enclosures. The space presenter should be the individual responsible for the cleanliness and maintenance of the space. (2) Present both, a current CSMP (Autom ated Work Request or 516 Report) and a MODES report identifying existing deficiencies to the inspector and have the divisional space ZIDL folder containing the last four ZIDLs for each space. (3) Route completed ZIDL forms via the CoC. 19-1.3 QUALIFICATIONS. All personnel assigned to billets associated with the 3-M system must be 3-M PQS qualified for the assigned billet per reference (d). a. Evidence of qualification in support of 3- M requirements must be maintained by the command in an auditable fashion. In addition to 3-M PQS qualifications, all personnel assigned to accomplish 3-M related maintenance on systems listed in Volume V, Part 1, Chapter 2 paragraph 2.2.1 of this manual, must be qualified per reference (e).” Table 19-1-1 reflects the PQS qualifications required to fill 3-M billets. Table 19-1-1 - Required PQS Qualifications 3-M Coordinator PQS-307 3-M Assistant PQS- 305 Department Head PQS-306 Department LCPO PQS-305 3-MTT Members PQS-304 Division Officer PQS-304 Division LCPO PQS-304 Work Center Supervisor PQS-303 Repair Parts Petty Officer PQS-302 or RPPO Continuing Training and Qualifications Software Maintenance Personnel PQS-301 b. Personnel checking into the command w ith a 3-M qualification obtained from a previous command may be required to re-qualify. They may re-qualify directly to the highest level previously obtained and they do not have to re-qualify at lower levels. Prerequisites, however, for all qualifications must be documented in Relational Administration (RADM). 19-1.4 PLANNED MAINTENANCE. 19-1.4.1 Minimum Standards. MRC accomplishment is critical for maintaining equipment in a ready state and achieving expected service life. The maintenance tasks directed by MRCs are the
p. 266
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-23 minimum standards for organizational, shipboard planned maintenance, and therefore equipment degradation can be assumed if maintenance is deferred. The following provisions are provided to maximize on time performance of PMS and provide increased fleet latitude in maintaining equipment. a. MRCs are prepared as instructions to complete a maintenance task based upon the premise that the personnel assigned to perform the task have sufficient knowledge of the rate listed on the card and are qualified to perform maintenance as directed by the MRC. The MRC will be accomplished in sequential order, adhering to all Warnings, Cautions and Notes. Routine sub-steps (e.g., fastener removal, steps to don and remove PPE, turning on a vacuum) may or may not be included in the MRC and their absence should not prevent the maintainer from completing the maintenance task. b. Per Naval Sea Systems Command (NAVSEA), procedures are written at a level of detail based on the assumption maintenance personnel are trained, qualified, and supervised by experienced leadership to execute the maintenance consistently and expertly. They exist to provide a common standard, specify acceptance criteria, communicate warnings, and cautions specific to the maintenance and provide proven maintenance practices. They are not intended to: (1) Supplement or duplicate rules and pr ocedures that must be followed for hazards generally associated with the equipment (Hazardous Material Handling, Electrical Shock Risk Management, etc.) but not specifically associated with a step of the procedure. (2) Identify every process and every wa rning associated with the maintenance environment of the component being maintained (aloft, in tanks, near an active flight deck, in a heat stress area, etc.) (3) Specify every possible action of the maintainer. c. Leadership will uphold standards for comply ing with maintenance procedures. This standard does not mean the maintainer is expected to robotically follow the MRC word-by-word. Leadership, trainers, monitors, auditors, and inspectors should not expect it. The key word here is intent. The objective is to perform the intent of each step, not necessarily step-by-step performance. d. If a step is missing that is necessary to complete the task, and that step is not obvious to the maintenance person, an FBR should be submitted. e. MRC completion status is dependent on the accomplishment of all procedural steps on all the equipment listed on the MRC or its accompanying Location Guide List. f. The performance of additional rational ac tions during the accomplishment of an MRC is authorized. Examples of such actions include turning on and off items utilized during the performance of the MRC (vacuum cleaners, test equipment, etc.) and general housekeeping (cleaning up or containing spilled fluids or dirt). g. The substitution of any tools, materials or test equipment not held by the activity should be considered prior to deciding to defer the maintenance until the exact tools, materials or test equipment listed on the MRC are procured. This is especially critical for frequently required maintenance where several performance cycles can be missed
p. 267
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-24 while waiting for supply to provide the correct items. Substitution requirements are provided by reference (a) and other technical documents. 19-1.4.2 Functional Components. a. PMS Master File. The Master File, maintained by the units 3MC, contains information relative to PMS requirements that are specific to equipment for which the command is responsible. The Master File provides for duplicate issue of missing MIPs and MRCs, contains supplementary information provided by NSLC Detachments Norfolk or San Diego and serves as a repository for changes received between FR distributions, which must be retained on file until the changes are reflected in a subsequent FR. Master File content is delineated in Appendix B, Section I-B, Command Level Effectiveness Review (CLER) . b. Work Center PMS File. The WC File provides a ready reference of planned maintenance requirements and information to be retained in the working area for use by the WCS and maintenance personnel. The WC File contains only the documents and information applicable to a specific WC. The content of the WC File is delineated in Appendix B Section I-A of this chapter (SEER). (1) CNAL and CNAP require documenting qualifications within the WC File with a RADM PQS finder, by watch station print out, showing WC personnel qualification dates for all required qualifications necessary for completion of WC maintenance. (2) The following additional qualifications may be required in some WCs: (a) Safety Petty Officer (SPO). (b) DCPO. (c) Quality Assurance (QA) craftsman. (d) Any qualification or NEC designation specified by the MIP or MRC. In SPO required maintenance, for example, the M P must be SPO (NAVEDTRA 43460 series) watch station 301 and 3-M 301 MP qualified. (3) Designation letters for the PA (i f assigned), DIVO, D3MA, LCPO and WCS must be in the WC File and include designated individual’s signature and initials. (4) Printed copies of MRCs used by th e WC on a routine basis (specifically quarterly, monthly, weekly, and daily) will be maintained. All applicable situational maintenance requirements (R-checks) will also be included. (5) If a WCS or higher position is turn ed over, all line outs within the WC File for that position will be reviewed and re-initialed as soon as possible or no later than implementation of the next FR.
p. 268
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-25 c. PMS Administrative Requirements. In lie u of a WC or a Master File the following should be retained: (1) Work Center (a) Current classified MRCs. (b) Current Tailored Force Revision (TFR) reports. (2) 3MO (a) SKED 3.2 Help file. (b) Split MIP Tracking Log, updated to current FR. (c) Applicable 3-M Instructi ons, both Ship and TYCOM. (d) Current 3-M messages and guidance. (e) Current 3MC TFR Reports. (f) Master classified MRCs. (g) Current SKED Database back-up files on DVD or CD-R and an Excel spread sheet from the SKED report Checks and Maintenance Outlook Report of all WCs, for the current and next future quarter. (h) 3-M Program short and long range training plan approved by the XO. d. Interim MRC Procedures. The ship may develop interim MRC procedures based on experience and applicable technical manuals in support of equipment or systems without PMS coverage until formal documentation is received. Before scheduling preliminary MIP requirements, the WCS and the DH must verify their applicability to installed equipment. e. Weekly Status Report. The weekly PMS monitoring status reports will be retained, electronically if desired, by the 3MC for the current and previous quarter. These reports from the 3MC to the 3MO will contain, as a minimum, the information cited in paragraphs 19-1.4.2.d.(1) through (6) of this chapter. (1) Completed Spot-Check a nd Monitored MRC results. (2) Completed WC audits and results. (3) The number of FBRs over 7 days old th at have not been reviewed by the CoC. (4) Abatement and corrective actions comp leted because of a monitoring program finding. (5) IEM Details Summary Report. (6) Overdue (Alerting) MRCs a nd plan of corrective action. f. Change Service Accountability Log. The Change Service Accountability Log (CSAL), Figure 19-1-1 of this chapter, provides a definitive record of all changes to a command’s 3-M program. Whenever a change to a command’s 3-M program is directed, be it from an FR, FBR, TYCOM direction, etc., the change will be routed to
p. 269
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-26 the concerned WCS via a memorandum. Whenever such a memorandum is issued, it must be recorded in the CSAL. Once the WCS reports the directed change has been completed, the 3MC will file the WCS’s response and annotate in the CSAL that the action is complete. (1) The CSAL is comprised of the actual l og sheet, a copy of all memos routed to the WCS and the memo from the WCS to the 3MC indicating completion. (2) The importance of the CSAL cannot be overstated. Basically, it provides for a day-to-day, year-to-year record of changes to a command’s planned maintenance program. It is also a turnover document at deployment sites, allowing a current command to quickly identify all changes from a previous command. Finally, it will be inspected during all command 3-M assessments and inspections, providing visibility as to how well a command manages 3-M from one inspection to another.
p. 270
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-27
Figure 19-1-1 - Change Service Accountability Log FR Change Number or Authority Date RCVD Cognizant Dept. or WC Date Cover Sheet Issued Date Cover Sheet Returned Date Master File Updated or Item Closed Summary of Change
g. 3-M Training Team. The 3-MTT is formed to enhance and maintain a peak level of PMS and MDS performance by providing focused training and evaluation of the ship’s 3-M program. (1) The 3-MTT will be a minimum of 30 members led by the XO with the 3MO and 3MC(s) serving as primary assistants. Team membership will be comprised of officers, CPOs, and D3MAs. The 3-MTT will have representation from all departments but should be proportionally represented by the four major departments which are identified as Reactor, Engineering, Combat Systems and Air. (2) Each week, one third of the 3-M TT will conduct maintenance person spot checks, one third of the 3-MTT will conduct spot check the spot checker and one third will complete administrative 3-M duties as assigned by 3MC.
p. 271
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-28 (3) The OMMS-NG and P-OMMS FASs will provide evaluation and training for all matters related to MDS to the 3-MTT. (4) 3-MTT members must be 3-M (304 ) DIVO PQS qualified, E-7 or above and have extensive experience in administering and monitoring the 3-M program. All 3-MTT members will be designated in writing and the 3MO will maintain designation letters. (5) 3-MTT objectives: (a) Elevate level of PMS and MD S performance and sustain PMS and MDS proficiency through self-critical evaluation and deck-plate involvement. (b) Monitor spot-check performance and provide feedback to spot- checkers and maintenance personnel. (c) Provide data to support establishment and tracking of trend data by the 3-M Office. (d) Ensure compliance with CSMP re quirements and the standards set forth in this manual. (e) Ensure personnel have sufficient knowledge of maintenance software to perform assigned duties. 19-1.4.3 PMS Functional Operations. a. PMS Documentation Verification. The WCS will ensure that all WC MIPs and MRCs are verified against installed equipment. The WCS’s signature on the Records of Changes Page indicates review of the LOEP, MIPs and MRCs has been completed. Any line-out of an MRC or a MIP requires the scheduling aid, approved FBR response, Document Information Transmittals, ACN number or split MIP annotation to be recorded with the line-out. b. Date Format. All PMS recording docu ments (i.e., 13-Week Accountability Log, Carbon Dioxide (CO2) or Aqueous Film Forming Foam record sheets, electrical safety checks, battery service life) must utilize the following format for recording dates: DD, MMM, YYYY (i.e., 11 OCT 2020). This will ensure correct interpretation of dates. c. Tag Out. Reference (f) will be the sole source for tag-out procedural guidance. Commands will not generate local instructions. All personnel must strictly adhere to reference (f) procedures and those called out in this manual. Electronic tag-out is currently installed on all carriers relieving the administrative burden of tag-outs; therefore, laminated PMS danger tags are not authorized for use. Commands may generate local guidance to define qualifications and designate administrative responsibilities. (1) Tag-Out Logs. The following depart ments are authorized to maintain a Department Tag-Out Log as identified in Figure 19-1-2 in the location specified:
p. 272
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-29 Figure 19-1-2 - Tag-Out Logs Department Space Prefix Code Air V-2 Office or V-4 Office AIR Combat Systems CS Maintenance Office CS Engineering Damage Control Central ENG Weapons Weapons Elevator Shop WEP Reactor 1 and 2 EOS 1R eactor or 2Reactor
(2) Tag-Out Use. Figure 19-1-3 is a breakdown of departments indicating which Tag-Out Logs to be used: Figure 19-1-3 - Tag-Out Log Usage Department Tag-Out Log Air Air Combat Systems, Navigation, Operations, Embarked Staff Combat Systems Engineering, DCPOs, Aircraft Intermediate Maintenance Department (Advanced Industrial Management Department), Supply, Admin, Dental, Medical, Deck, Training, Command Religious Ministries Department, Legal, Media and all others not listed. Engineering Weapons Weapons Reactor, In-Plant DCPO Reactor
p. 273
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-30
19-1.4.4 Related Maintenance. Related maintenance, so designated by the In Service Engineering Activity (ISEA) or Technical Warrant Holder, is determined from the MIP. The ”RELATED MAINT” column of the MIP reflects related maintenance requirements. Related requirements are positioned on the MIP to line up directly across from the MRC to which they are related. Related maintenance requirements are also identified in the TPMTE section of the MRC under “MISCELLANEOUS”. NOTE: MANDATORY RELATED REQUIREMENTS MUST BE LINKED IN SKED TO BE AUTOMATICALLY SCHEDULED. a. Related Maintenance Categories. (1) Mandatory Related. Mandatory relate d maintenance requirements are those maintenance actions that must be accomplished concurrently with another maintenance requirement. The mandatory relationship is indicated with the use of the # sign. If the mandatory related maintenance resides on the same MIP, it will be reflected in the RELATED MAINT column as “periodicity#” (e.g., M-3#). If the related maintenance resides on another MIP, it will be reflected as “MIP:periodicity#” (e.g., IC-013/033:M-4#). Mandatory related maintenance requirements are automatically scheduled by SKED. (2) Convenience Related. Convenience related maintenance requirements are those maintenance actions that can be accomplished concurrently with another maintenance requirement to save time (preliminary steps and tag-outs already accomplished) or for work force considerations. If the convenience related maintenance resides on the same MIP, it will be reflected in the RELATED MAINT column as “Periodicity” (e.g., M-5). If the related maintenance resides on another MIP, it will be reflected as “MIP:periodicity” (e.g., EL- 010/001:M-4)). In both cases, the # symbol is omitted. The WCS manually schedules convenience related requirements. (3) Conditional Related. Conditional related maintenance requirements are those maintenance actions that are performed when specific conditions are present or specified parameters are not met on the referencing MRC. Conditional related maintenance will appear on the MIP in the same manner as convenience related maintenance. The WCS manually schedules conditional related requirements. (4) None. No related maintenance is reflected as “None” in the RELATED MAINT column. b. Work Center Supervisors Actions. WCSs are encouraged to review their schedules on a regular basis for opportunities to perform other PMS when an equipment or system has maintenance actions scheduled. Rescheduling of PMS to take advantage of other system maintenance if convenience related is highly recommended. (1) If an MRC has related maintenance fr om another MIP, review the related MIP and MRC and determine if it requires assistance from another WC.
p. 274
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-31 (2) If the related MIP and MRC does not require assistance from another WC and is not on the lead WC LOEP, submit an FBR to have it added to the LOEP. (3) If the related MIP and MRC requires assistance or completion by another WC and is mandatory, convenience or conditional related then it should also be on the lead WC LOEP. If it is not on the lead WC LOEP, submit an FBR to have it added to the LOEP. If the related MRC requires technical assistance, a special NEC, or another rating that is not part of the lead WC, then the person with the technical training, special NEC or required rating should be temporarily added to the lead WC “Crew List” and assigned the related maintenance in either an assist or performance role. All WCSs involved will collaboratively plan the required maintenance and may adjust schedules based upon individual workload. When the maintenance is completed, the lead WCS will mark the MRC as completed. 19-1.4.5 Inactive Equipment Maintenance. a. Inactive Equipment. A piece of equipm ent or system intentionally placed in a hibernated state for a specific period with the intention of reactivating that equipment or system at the end of that period. (1) Status I. Equipment that will: (a) Remain onboard. (b) Is not scheduled for corrective maintenance or overhaul. (c) Will be inactive during extended shutdown periods and maintenance availabilities as determined by the DH. (2) Status II. Equipment that is inactive and: (a) Subject to corrective maintenan ce, overhaul, or removal for safe storage. (b) Temporarily transferred to another activity for maintenance responsibility for extended shutdown periods as determined by the DH. (c) When system(s) components are scheduled for replacement. b. Implementation and Responsibility. Wh ile inactive, minimum maintenance is performed to ensure the success of the reactivation. The IEM section of the MIP will cover this maintenance. However, consideration should also be given to active PMS maintenance checks (e.g., M-1, Q-1, A-1) that can be manually added and performed during this period of inactivity. (1) The ship will develop an IEM pl an for all inactive equipment during availabilities lasting 21 days or longer. The plan will include reason for inactivation, duration, impact to division maintenance schedule and reflect integration with the Lead Maintenance Activity work schedule and operational recovery. DH approval of this plan will be documented in the SKED IEM remarks.
p. 275
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-32 (2) Carriers in availabilities will negotia te operational control requirements with the maintenance activity at the arrival conference, to define responsibility for IEM. IEM periodic maintenance requirements (PM-1, PM-2, PM-3) and any applicable active PMS maintenance checks (M-1, Q-1, S-1) must be added manually at the appropriate frequency. (3) To implement procedures for the accomplishment of PMS for equipment declared in an inactive status, current PMS schedules are modified to annotate the requirements listed in the IEM section of the MIP. For advance planning and scheduling of maintenance to take place, it is necessary to determine and identify the extent to which unit or Ship’s Force personnel will conduct PMS during an inactive period. MIPs in each WC will be reviewed to determine if equipment has IEM coverage (e.g., Lay-up (LU), Periodic Maintenance (PM), Start-up (SU) and Operational Test, if the coverage is adequate, and what procedures to follow if there is no IEM coverage on the MIP or provided coverage appears inadequate. The DH is responsible for determining equipment IEM status. When placing a system or equipment in IEM status, the DH will also determine the IEM start date to be reflected in SKED. The IEM end date will not be applied in SKED until the system or equipment is ready to be brought out of IEM status. All periodic PMS that would have been scheduled during the IEM period should be reviewed for applicability, with applicable maintenance accomplished prior to operating equipment. (4) IEM procedures are listed on MIPs and separated from operational PMS by a horizontal line. The IEM section is titled “Inactive Equipment Maintenance” and is prefaced by the following statement: “The following requirements will be scheduled when equipment is inactivated for periods of prolonged idleness.” When there are no IEM requirements the words “None required” will appear under the IEM section of the MIP. When IEM procedures are inadequate, submit an FBR. The unit or ship should consider all factors that affect equipment deterioration and take necessary precautionary measures. These factors include environmental conditions, equipment location, susceptibility to damage or other factors that cannot be anticipated when IEM procedures were originally developed by the cognizant ISEA or design activity. (5) The lack of IEM requirements on a MI P does not prohibit placing that system or equipment into an inactive state. Additionally, certain locations require precautions and maintenance not required force-wide. The unit or ship should consider all factors that affect equipment deterioration and take necessary precautionary measures. The WCS or LCPO is responsible for identifying factors that are inadequate and may require additional preparation and maintenance of the inactive equipment while reporting same to the DH for approval. Factors may include environmental conditions, equipment location or susceptibility to damage. For those actions that are recurring in nature, the WCS should submit an FBR for possible MRC development.
p. 276
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-33 c. IEM Scheduling. SKED provides the capability to perform IEM scheduling. (1) Status I. The scheduling of main tenance for Status I inactive equipment utilizes conventional PMS scheduling techniques. LU checks will automatically be added to the schedule at the beginning of IEM by SKED. PM checks will be manually added to the schedule by the WCS for the period of IEM following the guidelines of the MIP. At the conclusion of IEM, SU checks and routine PMS will automatically be added to the schedule by SKED. SU checks must be accomplished the week IEM ends. All periodic checks added at the end of IEM, can be moved to the right, not to exceed the allowable date range. Since the MRC date range cannot be applied to the left (into the IEM period), the MRC date range can only be moved to the right and therefore only the plus value of the specific range, i.e., the date range for a monthly is 21-41 days. The requirement can only be moved (scheduled) 10 days to the right and will not go into “alert” until after the 10th day. This allows the MP or WCS scheduling flexibility within the plus side of the date range of the MRC. (2) Status II. The scheduling of main tenance for Status II inactive equipment utilizes conventional PMS scheduling techniques, however, not all scheduled IEM PMS may need to be accomplished by the unit or Ship’s Force. LU checks will automatically be added to the schedule at the beginning of IEM by SKED and may be marked “N/A” if the LU check did not support the equipment being removed from the ship or unit or “Accomplished by Higher Authority” symbol if completed by the intermediate or depot level maintenance activity. PM checks may be required to be schedule during the IEM period. At the conclusion of IEM, SU checks and routine PMS will automatically be added to the schedule by SKED. SU checks must be accomplished the week IEM ends and may be marked with the “Accomplished by Higher Authority” symbol if they were completed by the Intermediate or depot level maintenance activity. Routine PMS added at the end of IEM may also be marked with the “Accomplished by Higher Authority” symbol if they were completed by the intermediate or depot level maintenance activity. All periodic checks added at the end of IEM, can be moved to the right, not to exceed the allowable date range. Since the MRC date range cannot be applied to the left (into the IEM period), the MRC date range can only be moved to the right and therefore only the plus value of the specific range, i.e., the date range for a monthly is 21-41 days. The requirement can only be moved (scheduled) 10 days to the right and will not go into “alert” until after the 10th day. This allows the MP or WCS scheduling flexibility within the plus side of the date range of the MRC. NOTE: WHERE THE GOAL OF 100% ACCOMPLISHMENT CANNOT BE REACHED, THE UNIT’S COC MUST BE KEPT INFORMED OF THE
p. 277
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-34 CIRCUMSTANCES THAT PREVENT ACCOMPLISHMENT OF SCHEDULED MAINTENANCE. 19-1.4.6 Scheduling. PMS is a portion of the command’s 3-M program that provides, in one authoritative system, the scheduling information and technical procedures governing planned maintenance. PMS provides a simple method for scheduling and documenting the execution of planned maintenance procedures. Fleet policy is listed in paragraph 19A.2 with the scope identified in paragraph 19A.3 of this chapter. a. Situational maintenance scheduling will be managed utilizing the tools provided by the computer based PMS scheduling software employed by the activity. All event driven situational requirements will be “triggered” when required and performed per reference (a). b. The creation and use of generic crew me mbers such as “Engineering Laboratory Technicians” is not authorized. For those instances where the watch-stander performs the MRC, the senior watch-stander’s name will be indicated in SKED. c. The MP will be assigned prior to co mmencing the week and must complete the maintenance as directed. If a different person is required, the WCS will reassign the PMS accordingly. d. Check Notes are required in SKED under the following circumstances. (1) When PMS is marked as “lost”. (2) When PMS is marked as not applicable. (3) When PMS is marked with the ‘¢ ’ symbol, “satisfied by Higher Level Maintenance.” (4) When PMS requires a tag-out, the tag-out program of record identifier will be entered. e. Alert Notes will be in th e format of paragraph 19-1.4.10. f. After the FR is approved, the 3MC will conduct quarter archival to maintain one completed quarter, one current quarter, and at least two future quarters. This permits the ability to review past records and forecasting of upcoming maintenance actions. 19-1.4.7 SKED. The use of SKED version 3.2 or subsequent versions for PMS Scheduling constitutes full compliance with all administrative provisions of the 3-M Manual. a. Guidance for use of SKED is provided vi a the SKED users guide with help menus, and wizards associated with SKED functionality. b. The Navy PMS DVD or CD-ROM is used to update the command or unit’s SKED PMS data. c. The SKED program uses days to schedule and keep track of calendar periodicities. MRCs are displayed as out of periodicity when they fall outside the established date ranges in the SKED program. These date ranges are as reflected in Table 19-1-2: d. Appendix D provides SKED 3.2 User Se ttings, Global Preferences and UIC Preferences.
p. 278
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-35 Table 19-1-2 - SKED Periodicity – Date Ranges Periodicity Date Range Daily None 2D None 3D None Weekly None 2W 9 - 19 days 3W 14 - 28 days Monthly 21 - 41 days 2M 41 - 83 days Quarterly 61 - 121 days 4M 83 - 165 days Semi-Annually 121 - 243 days 8M 165 - 331 days 9M + or - 90 days from scheduled date Annual + or - 90 days from scheduled date Multi-month after annual + or - 90 days from scheduled date
19-1.4.8 SKED Server Failure. In the event of a SKED server failure, operation of PMS performance and tracking is as follows: a. Retrieve most recent Maintenance Outlook Report. b. The WCS or LCPO will maintain the a ssignment of PMS with the Maintenance Outlook Report until server is restored. c. Document and retain accomplished main tenance on printed blank 13-Week Reports that are in the documents folder on the FR DVD. d. When the server is restored, update SKED based on accomplished maintenance documented on 13-Week Reports. 19-1.4.9 Accomplishing PMS. Maintenance personnel use MRCs to accomplish assigned planned maintenance as described in subparagraphs 19-1.4.9.a through 19-1.4.9.h of this chapter. a. From SKED “My Task” view , review the 13-Week Report. b. Determine maintenance tasks assigned. c. Determine when the maintenance task(s) are due. d. Determine what tools, parts, material, te st equipment or supplies are needed. For MRCs that contain inspections and then maintenance actions based upon the
p. 279
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-36 inspection findings, the TPMTE needed to perform the follow-on maintenance caused by the inspection findings does not need to be obtained prior to performing the MRC but rather, may be obtained as needed. e. Perform the maintenance on schedule. f. Notify the WCS immediately whenever one or more of the following conditions exist: (1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written. (2) TPMTE prescribed by the MRC is not av ailable, is not correct or questions about substitutions arise. (3) Any doubt exists about your capabilit y, training, or experience to properly perform the maintenance requirement as prescribed. (4) Factors exist which would make perf ormance of the maintenance requirement unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.). (5) Equipment deficiencies or casualties are discovered. (6) Any provisions or requirements on the MRC cannot be accomplished as prescribed. See paragraph 19-1.4.1 of this chapter for clarification. g. If an MRC can be completed step by step as written, then the maintenance action can be signed off as completed. Report completed planned maintenance actions to the WCS, update the PMS schedule to reflect the completed maintenance, annotate and sign the 13-Week Report (if used). If multiple maintenance personnel are assigned to a single maintenance action, the most senior person assigned must update the PMS schedule, annotate, and sign the 13-Week Report or Check Note if using SKED 3.2 electronic accountability. h. If inspection criteria or a threshold insp ected by the MRC does not meet the intended criteria, then those maintenance actions cannot be signed off as completed until the discrepancies are corrected. The only allowable maintenance actions that can be signed off as complete are those discrepancies where the PMS documents (MRC or MIP) have an actual statement that directs a CSMP, Material Condition Assessment Process (MCAP), or Equipment Deficiency Log (EDL) entry to be made if there are discrepancies. The statement to inform the WCS of discrepancies, by itself, is not sufficient to sign the maintenance action as complete when discrepancies exist. Maintenance actions not fully completed will be reported to the WCS. However, if material deficiencies or casualties, which are unrelated to that MR, are discovered, the MR can be checked off (provided the MR was fully completed) but the discrepancy must be reported via MDS. 19-1.4.10 Non-Accomplished PMS Categories. The WCS or LCPO will add a brief description for each Alert Note for non-accomplished categories using subparagraphs 19-1.4.10.a through 19-1.4.10.g of this chapter.
p. 280
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-37 a. System or Equipment Failure. System or equipment is not operational or in a reduced operational status thus preventing maintenance from being accomplished. CSMP Job Sequence Number (JSN) required in additional text description. b. Inadequate Maintenance Procedures. MRC procedure or steps cannot be accomplished to a point where the maintenance can be considered accomplished. FBR number required in additional text description. c. Ship Operational Requirements. Operat ions prevent the maintenance from being accomplished. Requires additional text description. d. System or Equipment Operational Require ments. Required operation of system or equipment prevents maintenance from being accomplished. Requires additional text description. e. Lack of Hazardous Material. Corre ct HAZMAT not available at the time maintenance was to be performed. CSMP JSN required in additional text description. f. Missing or Incorrect TPMTE. Correct or calibrated TPMTE was not available at the time maintenance was to be performed. CSMP JSN required in additional text description. g. Other. Requires additi onal text description. 19-1.4.11 Accountability. The credibility of the Navy PMS program relies heavily on the individual accomplishing the maintenance. The required dedication and integrity of that individual cannot be overstressed. a. To maintain accountability, personnel ar e required to sign for the completion of assigned maintenance in an Accountability Log if used. The WCS is required to review and sign the Accountability Log weekly to verify the accuracy and completeness of entries. Accountability sheets will be maintained in the WC PMS File for a period of not less than 13 weeks. b. Electronic accountability will be utili zed by ships employing SKED 3.2. When an individual updates the disposition of a check, this is the same as signing and dating a check completion on a 13-Week Accountability Sheet. The disposition of a check will become permanent when the weekly closeout is performed. All PMS maintenance assigned to a MP is presented to them immediately upon SKED 3.2 log- on; and CoC review can be tracked on the Weekly Closeout Signature Sheet. Therefore, there is no need to print and sign the 13-Week Accountability Form. 19-1.4.12 Force Revision Implementation. In addition to the requirements of reference (a), the following steps ensure the most efficient and thorough implementation of an FR: a. MRC deletions on MIPs will be marked to indicate the reason for deletion: (1) Scheduling Aids (SA). Indicate ap plicable scheduling aid “(e.g., SA-.”). (2) Split MIP. Indicate responsible WC (e.g., “EA01”) if the MRC is applicable to the ship, the responsible WC designation will be used versus a scheduling aid.
p. 281
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-38 (3) “Other” includes approved responses to FBRs, ACNs (e.g., “NSWC ltr Ser 4790.005.”), Message Date Time Group (e.g., “NUWC R124535Z AUG 05.”), dual periodicity. Indicate guiding notation for deletion such as “SA-1” or “Note 1”, configuration change number. b. The FR will be completed on or before th e first Monday of the new calendar quarter. When operational schedules do not provide adequate time to implement the revision prior to the start of the quarter, the XO may direct an alternate implementation date. This deferred FR will be reported to the TYCOM. If two or more FRs were not available while the unit was deployed, only the most recent FR will be installed and implemented. c. It is advisable to complete the FR process through DH approval before conducting quarterly audits by a chief or more senior. d. The 3MC will: (1) Update PMS and TFR data into SKED prior to routing the change documentation to WCs. (2) Route the FR to WCS for implemen tation. See Figure 19-1-4 and Figure 19- 1-5 of this chapter for an example of a routing memorandum and an FR implementation checklist) (3) Delete SKED FBRs after reflection within the FR. e. The WCS, upon receipt of the ch ange document from the 3MC, will: (1) Make the appropriate entr y in the WC of Change Log. (2) Make appropriate LOEP, MIP, MRC, etc. changes to the WC PMS File. (3) Apply changes to the WC PMS sche dule utilizing SKED Revision Editor. (4) Route revision changes to division LCPO for review and concurrence. f. The division LCPO will: (1) Verify that all PMS changes have be en properly applied to the WC schedule utilizing SKED Revision Editor. (2) Review line outs on LOEPs, MIPs and MRCs. Initial all such line-outs to indicate concurrence. (3) Submit PMS schedule to the DIVO for review and concurrence. g. The DIVO will: (1) Verify that all PMS changes have be en properly applied to the WC schedule utilizing SKED Revision Editor. (2) Submit PMS schedule to DH for review and approval. h. The DH will: (1) Verify that all PMS changes have be en properly applied to the WC schedule utilizing SKED Revision Editor.
p. 282
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-39 (2) Review and approve WC PMS Schedules. i. The WCS makes final entries in the WC Record of Change Log, completes the PMS Change Documentation Routing Memorandum, and returns it to the 3MC. j. The 3MC updates the CSAL and notifies the XO that the FR has been installed after receiving all FR PMS Change Documentation Routing Memorandums from the WCs.
Figure 19-1-4 - Force Revision Routing Memorandum MEMORANDUM From: 3-M Coordinator To: __________ Work Center Supervisor Subj: FORCE REVISION PACKAGE X-XX Encl: (1) Force Revision Implementation Checklist (2) List of Effective Pages (LOEP) 1. Force Revision Serial: X-XX has arrived from NSLC. 2. The SKED Force Revision (FR) update is complete. Begin your work center FR implementation using enclosures (1) and (2); complete through your Department Head no later than (Day Month Year). 3. Corrections, including those to LOEP, MIP and MRC, should be made immediately. Make certain ACNs and FBR responses are reflected in the FR. If not, maintain the copies and changes to your MIP(s) and MRC(s) until reflected in a subsequent FR. 4. MRCs with procedural line-outs previously approved by the LCPO must again be reviewed by the LCPO to confirm they continue to meet the requirements of the JFMM Volume VI, Chapter 19. Specifically, in the procedure block, Work Center Supervisors may line-out the non-applicable line items or alternate procedures that do not pertain to current equipment or configuration when the step includes the words “if applicable” or a note identifies steps to be omitted. These items must be reviewed and approved by the division LCPO. As these changes are work center and maintenance item specific, submission of an FBR is not required.
R/
3MC
p. 283
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-40 Figure 19-1-5 - Force Revision Implementation Checklist MEMORANDUM From Work Center Supervisor To: 3-M Coordinator Subj: FORCE REVISION IMPLEMENTATION CHECKLIST COMPLETION 1. The following actions have been accomplished in SKED to implement Force Revision X-XX. Task Description Initial Verified all equipment is listed under each MIP. Verified new or changed MRCs (green or yellow) are added to the correct Maintenance Item (equipment).
Verified all applicable MRCs for each piece of equipment are active. Verified all MRC’s have associated “Related Maintenance” attached. Verified that Safety of Ship is toggled to “YES” if applicable. Verified that all MIP lineout’s have a technical reason documented for deletion. (Select the “Pencil” Icon on top row)
Verify Maintenance Item Serials & Locations are correct. Upon completion of implementation Marked Complete for digital approval by: LCPO, Division Officer and Department Head. LCPO DIVO DH 2. After DH approval: LCPO run SKED report PMS Documents and Customized MRCs – Line-outs. Verify each procedural lineout meets the requirements of paragraph 19-1.4.13.k of this manual.
WCS create an excel spread sheet from the Maintenance Outlook Report as a minimum electronic backup forecasting as many quarters in advance as available and store it on your hard drive (not a LAN drive) in the event of the LAN crashing.
WCS select “Work Center” from the upper menu and “Update Unassigned Slots.” Initially, any MRC without ownership will be assigned to the WCS. Reassignment by the WCS or LCPO will follow.
3. Printing requirements for MRCs are determined by individual command policy. Printed MRCs must come from “PMS Documents” (not PMS Viewer). 4. The only required documents in the WC PMS File are: a. Classified MRCs. b. MRCs required by the command. c. MRCs with pen & ink changes authorized by ACNs or answered FBRs. 5. Approval Signatures: Position Signature LCPO DIVO DH 3MC
p. 284
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-41 19-1.4.13 Planned Maintenance System Feedback Reports. PMS FBRs are used to identify problems with PMS documentation or to request the addition or deletion of PMS coverage. Issues with the periodicity, rates, man-hours, TPMTE and procedure may all be reported via an FBR. An FBR is also used to request copies of classified MRCs, request the addition or deletion of an MRC to or from a MIP, splitting a MIP between WCs, shifting of maintenance responsibility or to request PMS coverage for newly installed systems or equipment. Paragraphs 19-1.4.13.a through 19-1.4.13.j of this chapter provide amplifying information dealing with the issues that may prompt the submission of an FBR. a. Periodicity. An FBR can be used to reque st the increase or decrease in the frequency of a maintenance action, i.e., an MRC. However, the originator needs to keep in mind that the ship or unit has the prerogative to increase the frequency because of harsh weather, unusual operating conditions or corrective maintenance and associated testing requirements. A 726 Class submarine submitted an FBR requesting the frequency of cleaning a specific electronics cabinet filter be increased from quarterly to monthly. Research revealed this MRC was applicable to all 726 Class units and no other ship had submitted a similar request. In fact, two other units had requested the frequency be decreased to semi-annual. It was determined that the submitting unit was in an extended upkeep period and increased foot traffic by shipyard personnel near the electronic cabinet was the most likely cause of the filter becoming clogged. The ship was authorized to increase the frequency to support the extended upkeep period and the periodicity of the MRC was not changed. b. Rates. The Rates block on the MRC repr esents the developer’s recommendation of the skill level (rate and rank) best suited to accomplish the maintenance action. The key word is recommendation. Qualified personnel other than the rate and ranking specified may be assigned. When an NEC is assigned or DCPO or Safety Petty Officer (SPO), substitution of other personnel is not allowed other than those exceptions as noted in reference (a). An FBR requesting the rate on an MRC be changed from an ET2 to an FT2 will probably not pass TYCOM screening, yet an FBR requesting the addition or deletion of personnel will generally pass to the cognizant technical activity for review. c. Man-hours. The MRC reflects the average time per equipment, per person. It does not reflect or account for gathering and putting away tools, tag-outs or time removing and replacing interferences. From a maintainer’s perspective, this is not an accurate representation of the time required to accomplish the maintenance action. The Future of PMS initiative will attempt to do a better job of accounting for this additional time but until then, FBRs should be submitted only when the allotted time per equipment is significantly out of synch with the actual time required. For example, an MRC calls out 0.5 man-hours per equipment, but it takes 1.0 man-hours. d. Tools, Parts, Material and Test Equipm ent. TPMTE FBRs should be submitted when the procedure calls for an item not listed in the TPMTE block or when the TPMTE block lists an item not called out in the procedure. Updating the MRC to reflect common hand tools, administrative or office supplies and basic housekeeping items is addressed in paragraph 19-1.4.13.k.(1) of this chapter.
p. 285
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-42 e. Procedure. Procedures are written at a level of detail based on the assumption maintenance personnel are trained, qualified, and supervised by experienced leadership to execute the maintenance consistently and expertly. MRCs exist to provide standardized proven procedures, specify consistent acceptance criteria and to communicate warnings and cautions relative to the specific maintenance action. They are not intended to specify every possible action of the maintainer. There may be instances where an obvious typographical error exists on the MRC (example: Turn switch to ON; however, switch may already be ON and the intent of the step is to turn unit off, the card should read Turn switch to OFF). This type of error should not prevent the scheduling or performance of maintenance. However, in this situation, the accomplishment of the MRC is not possible until the WCS reviews the error and concurs that it is safe to proceed. A temporary notation including the reason for the correction must be made on the MRC, initialed by the WCS and an FBR submitted. Extreme caution will be taken when reviewing MRCs for this type of error. Errors must be obvious typographical errors and a PMS FBR must be submitted immediately upon discovered. Do not permanently alter the MRC until authorized by the applicable Systems Command, ISEA or NSLC Detachment. If a step is missing that is necessary to complete the task, and that step is not obvious to the MP, submit an FBR to have it added. An FBR submitted to request procedural changes should include the originators contact information and supporting rationale or justification. If, however, a step is missing that is clearly obvious (a ladder was used to install a fixture, but steps were not provided to put the ladder back in stowage) an FBR only serves to overload a process that should be focused on more technical issues. f. Duplicate MRCs. Unclassified MIPs a nd MRCs are now available from the DVD. Copies of classified MRCs still require an FBR request due to handling requirements. g. Addition or Deletion of an MRC. During the life cycle of a system, equipment, or component it may become necessary to add a maintenance action to prevent an age- related functional failure or to delete a maintenance action due to inherent reliability not foreseen during maintenance development. An FBR submitted to request the addition or deletion of an MRC should include the originator’s contact information and supporting rationale or justification. h. Newly Installed or Removed Equipment. While an FBR request for PMS coverage will provide initial maintenance coverage or deletion of a MIP because of equipment removal, submission of an OPNAV 4790/CK is still required to initiate the rest of the logistic support change process. This point cannot be overstressed; the submission of the FBR does not relieve the ship or unit from initiating a CK. The CK initiates supply support, CDMD-OA changes, ship selected record drawing updates and class maintenance plan updates. i. Splitting a MIP. There are instances in which a MIP includes MRCs for more than one WC to perform. When this occurs, a decision is required by the command as to whether the MIP will be split or will be scheduled singly by one WC. Only the XO can authorize the splitting of a MIP if an MRC requires another WC to perform the entire maintenance action. If the decision is made not to split the MIP, then the MRs will be accomplished through the coordination of WCSs.
p. 286
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-43 (1) If the MIP is split, the following procedures apply: (a) Submit to the XO a non-technical PMS FBR requesting approval to split the maintenance responsibility. (b) Upon receipt of the XO’s concurrence, the 3MC will make an annotation in the remarks block of the FBR stating, “XO concurs with splitting MIP maintenance responsibility”. (2) Upon receipt of the FBR approval: (a) Utilizing the SKED Revision Edito r, delete the MRC from the MIP and show the reason for deletion as the designation of the WC assuming responsibility (e.g., EE01). (b) If the WC assuming responsibil ity does not reflect the MIP and maintenance items, utilize the SKED Revision Editor to add them. Schedule only the MRC(s) that pertain to the WC. Reflect remaining as deleted with the reason for deletion the designation of the parent (lead) WC (e.g., EA01). (3) If the situation occurs where a WC removes a split MIP, the following procedures apply: (a) Submit an XO approved, non-technical PMS FBR reporting the decision to remove the split maintenance responsibility. Upon receipt of the XO’s concurrence, the 3MC will make an annotation in the remarks block of the FBR “XO concurs with removing split MIP maintenance responsibility”. (b) Upon receipt of FBR approval, utilize the SKED Revision Editor, remove the MIP, MRC(s) and maintenance item(s) from the WC no longer involved. Ensure that the lead WC assumes full responsibility for the MIP and MRC(s) and annotates their schedules accordingly. j. Shift of Maintenance Responsibility. Individual ships sometimes consider it necessary to shift maintenance responsibility from one WC to another, to combine two or more existing WCs or to split an existing WC. These requests for changes of PMS maintenance responsibility require XO concurrence and may require final approval by the applicable TYCOM. Due to the considerable administrative burden, requests for this type of change should not be submitted to accommodate a temporary situation such as short-term assignment of two (2) WCs to one supervisor. (1) The following factors should be carefully considered before submitting such requests: (a) Composition of WCs by size and ratings. (b) Scope of maintena nce responsibilities. (c) WC workload. (d) Ease of administration of a WC as a cohesive maintenance group.
p. 287
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-44 (e) Importance of WC Grouping to equipment maintenance responsibilities, PMS scheduling, MDS reporting, and CSMP listings. (2) When changes in maintenance respon sibility are considered necessary, the following procedures apply: (a) Submit a PMS FBR (non-technical) . Indicate from which WC(s) equipment is to be deleted and to which it is to be transferred. Upon receipt of the XO’s concurrence, the 3MC will make an annotation in the remarks block of the FBR “XO concurs with the shift of maintenance responsibility.” (b) WC or equipment changes will also be reported in the OMMS-NG system via a configuration change request (4790/CK) through the CSMP up-line reporting process. (3) Upon receipt of the FBR approval, perform the following actions: (a) The PMS Master File is updated to reflect deletion of the MIP from one WC and addition to the WC receiving the responsibility. The originating FBR serial number is annotated on the affected line item on the LOEP for both WCs. The PMS Master File must contain a record of deleted equipment until the change is reflected in a future FR. (b) Utilizing the SKED Revision Editor, load the affected MIP(s) and MRC(s) to the WC receiving maintenance responsibility. Delete the MIP(s) and MRC(s) from WC shifting responsibility. (c) Utilizing SKED, perform a revisi on to move the equipment from the original WC’s current schedule to the WC receiving the maintenance responsibility. Data is exported from one and imported to the other maintaining equipment history. k. MRC Changes Not Requiring Feedback Reports. The only MRC modifications shipboard or unit personnel may make without submitting a PMS feedback report are as listed in subparagraphs 19-1.4.13.k.(1) and (2) of this chapter. (1) TPMTE Block. (a) Common hand tools, administra tive or office supplies and basic housekeeping items may be substituted or added by the WCS. The WCS may add notes to the MRC to reflect these substitutions. In the case where specific common tools are called out by description, substitutions are not authorized. For example, substitutions such as using synthetic fiber brushes in place of animal hairbrushes or rags and paper towels in place of lint free cloths are not allowed. (b) Approved parts, materials and miscellaneous item substituted from the supply system, technical manual, or Military Specification, etc., which meet or exceed the requirements may be used. Ensure that substitutions satisfy both the basic maintenance and safety
p. 288
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-45 requirements of the MRC. If there is any doubt, a PMS FBR should be submitted specifying substitution desired and reason. (c) Test equipment or certified tools, which meet or exceed the Sub- Category code requirement, may be used. (d) When an MRC pertains to multiple configurations of equipment and the TPMTE block contains tools, parts, test equipment and materials for each unique configuration, the TPMTE block may be tailored for the unit’s specific configuration by lining out the items that do not pertain to equipment held. (e) Exception to TPMTE block change: If an item listed in the TPMTE block is not called for in the procedures block, submit an FBR explaining the circumstances. Conversely, if a tool, piece of test equipment, part or material is called for in the procedure block and is not listed in the TPMTE block an FBR should be submitted. (2) In the procedure block, WCSs may lin e-out the non-applicable line items or alternate procedures that do not pertain to current equipment or configuration when the step includes the words “if applicable” or a note identifies steps to be omitted. These items must be reviewed and approved by the division LCPO. As these changes are WC and maintenance item specific, submission of an FBR is not required. If a step or steps in the procedure block have been lined out and tools, parts, material, and test equipment in the TPMTE block pertain only to that step or steps, then they will be lined out as well with a reference to the step or steps lined out and approved by the division LCPO. Warnings, cautions, and notes associated with the lined out step or steps will also be lined out. l. Types of Feedback Reports. There are two types of FBRs, Technical and Non- Technical. (1) Technical. These FBRs are used to report technical discrepancies inhibiting PMS performance. Technical feedbacks, normally adjudicated by an ISEA responsible for the system or equipment covered by the PMS documentation, require all the supporting information the originator can provide. The originator should identify the issue, providing as much supporting technical information (APL, Reparable Identity Code, drawing or Hierarchical Structure Code (HSC)) as available and a proposed response or solution if known. Most importantly, provide Point Of Contact information, including name and phone number, so that the ISEA can contact the originator should they have questions. Bottom line, the FBR must be accurate and complete to “stand alone”, that is, the FBR will be understood without additional explanation. The better the FBR describes the problem, the more likely the originator will receive a timely response. There are two sub-categories of technical FBRs: (a) Routine. An FBR will be consid ered routine when it relates to the technical requirements of PMS. It is used to report technical discrepancies or request clarification of procedures.
p. 289
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-46 (b) Urgent. An FBR will be considered urgent when it relates to the technical requirements of PMS and involves safety of personnel, safety of ship or the potential for equipment damage. Urgent FBRs will be forwarded by naval message containing a PMS FBR serial number, to both NSLC Detachments Norfolk and San Diego, with info to the cognizant Systems Command, TYCOM and the Naval Safety Center. The message must describe the unsafe procedures or conditions, must identify the MIP and MRC involved and reflect the serial number of the FBR generated in SKED or Planned Maintenance System – Management Information System (PMS-MIS). Once the message has been sent, include the date time group of the message in the FBR and submit. (2) Non-technical. These FBRs are intende d to support PMS requests that do not require technical review, including WC changes and shift of maintenance responsibility. Non-technical FBRs are submitted to request classified or other PMS documentation which cannot be obtained locally or to request clarification of issues not of a technical nature. m. Feedback Report Submission. All SKED users will submit FBRs via SKED using the Feedback Report Wizard. Non-SKED users may submit FBRs via PMS-MIS web site at https://algol.pmsmis.navy.mil/PMSMIS by selecting the Feedback Tab and Feedback Report Wizard from the drop-down tab. Non-SKED users accessing this web site for the first time will need to request an account. Click on File Manager and select New User Account Request. This displays options to select a form and readme file, which can be downloaded, filled out and sent via e-mail as directed in the readme file. An e-mail will be sent confirming your account and providing access to the main screen. The Anchor Desk web site can also be used to submit FBRs. n. Feedback Report Screening (Shipboard or Activity). (1) Initial screening is accomplished by th e originator or WCS who is responsible for ensuring all data is accurate and complete. (2) The division LCPO or DIVO accomp lishes the second level screening and verifies the content and validity of the FBR within three days of origination. (3) The DH, next to screen the FBR, is responsible for verifying the content and validity of the FBR and digitally signing FBRs within five days of origination. (4) The 3MC is responsible for screen ing, serializing, and forwarding FBRs within seven days of origination. The 3MC will also: (a) Maintain accountability for all PM S FBRs submitted and actions taken until updated PMS documentation is received. (b) Ensure that the originator and all applicable WCs are kept apprised of action taken and ensure the originating and other applicable WCSs implement the changes or corrections when received.
p. 290
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-47 o. Feedback Report Screening (External to Hu ll or Activity). FBRs are next processed by the TYCOM. The TYCOM will verify the content and validity of the FBR and either return the document to the originator or pass it on for further processing and resolution p. Feedback Processing Activities. (1) The central control points for processing FBRs are the Planned Maintenance System Coordinating Activity (PMSCA). Depending on the type of FBR and level of technical authority necessary to answer the FBR, the PMSCA will either respond to the originator with a resolution or forward the FBR to the appropriate technical authority for action. (2) ISEAs are those activi ties designated by NAVSEA as the technical experts for specific systems or equipment. Naval Surface Warfare Center, Philadelphia Detachment is the ISEA for the majority of non-nuclear hull, mechanical and electrical equipment installed on most ships. ISEAs under the direction of the NAVSEA Technical Warrant Holder adjudicate the FBR request and forward the response to the PMSCA. The PMSCA provides the final response to the originator and updates the PMS database to reflect ISEA changes. PMS changes are issued with the next available FR. NOTE: IT IS POSSIBLE AN FBR RESP ONSE MAY NOT MAKE A SPECIFIC FR BASED ON THE DATE THE RESPONSE WAS RECEIVED BY NAVSEALOGCEN. PROCESSING TIME AND HANDLING MAY CAUSE THE REVISED DOCUMENTATION TO MISS AN FR CUTOFF DATE. HOWEVER, SINCE ALL FRS ARE NOW RECEIVED QUARTERLY, IF A REVISION MISSES THE CURRENT FR CUTOFF WINDOW, THE REVISED DOCUMENTATION WILL BE AVAILABLE WITHIN THE NEXT THREE (3) MONTHS. q. Feedback Processing. FBRs are processed per NAVSEA policy: (1) Urgent FBRs. (a) The PMSCA will provide a message response to all Urgent FBRs within one (1) working day of receipt. If the FBR is forwarded to a Design Activity or ISEA for resolution, then the Design Activity or ISEA will provide a message response informing the originator of specific actions or required changes because of the adjudication of the FBR within one working day of receipt. This message response must be addressed to the originator and distributed to all TYCOMs of units holding the affected documentation. TYCOMs will forward this message to all commands that could be affected by the PMS change. (b) The PMSCA will distribute revised PMS documentation to all affected users within 30 calendar days of receipt of the FBR, via special issue or ACN. (2) Routine FBRs.
p. 291
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-48 (a) The PMSCA will perform technical reviews, research, and provide a response to routine FBRs where resolution does not require technical authority action. (b) FBRs that the PMSCA cannot resolve will be sent to the cognizant Design Activity or ISEA. The cognizant Design Activity or ISEA will provide the response to the appropriate PMSCA describing the action taken. The PMSCA will provide the response to the originator by electronic means. (c) Distribution of the revised MRC to the originator and other affected users will be accomplished via ACN or the next available FR. (d) NAVSEA’s existing policy calls fo r Technical Review Activities and ISEAs to provide FBR responses in less than 21 working days from time of receipt. In addition, NAVSEA has established a goal of providing answers to FBRs in one day. While some FBRs will require extensive research and days, weeks or in some cases months to resolve, the vast majority of FBRs can and should be answered much sooner. One day may be overly optimistic, but the intent is to put the emphasis back on the timely resolution of FBRs. (e) If no revision to PMS documenta tion is required, pertinent comments will be provided in the response to the PMSCA. When not concurring with the feedback report, the rationale for the non-concurrence must be provided to the PMSCA. r. Feedback Response Implementation. Units will implement responses to FBRs based on the category and content as determined by the unit’s 3MC. (1) Urgent FBR. Within 24 hours of receipt of FBR response. (2) Urgent FBR with an ACN. With in 24 hours of receipt, the ship will implement an administrative change to incorporate the new PMS documentation. These revised documents will be utilized to conduct maintenance until the revised PMS document is incorporated into the next FR. (3) Routine FBR: (a) Technical. The response deals wi th content such as a revision to technical specifications, tolerances, test equipment, materials, acceptance criteria or the sequence of procedural steps. These changes need to be implemented within two weeks of receipt of the FBR response or prior to the next scheduled accomplishment date should that date fall within the two-week window. (b) Administrative. The response deals with issues that do not affect the technical content or procedural steps. Administrative changes might be added steps to provide a better degree of clarity, formatting revisions to tables or figures that do not change technical content, or updating of Notes, Warnings or Cautions that do not impact the
p. 292
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-49 performance of the MRC. These changes do not need to be implemented prior to receipt of the next FR. If the next FR does not reflect the revised documentation, implementation is required before the next scheduled accomplishment date of the MRC. (4) Routine FBR with an ACN: (a) Technical. These changes need to be implemented via an administrative change within two weeks of receipt of the FBR response or prior to the next scheduled accomplishment date should that date fall within the two-week window. These revised documents will be utilized to conduct maintenance until the revised PMS document is incorporated into the next FR. (b) Administrative. These changes do not need to be implemented prior to receipt of the next FR. If the next FR does not reflect the revised documentation, implementation is required via an Administrative Change before the next scheduled accomplishment date of the MRC. 19-1.4.14 Assessment Procedure MRCs. Assessment Procedure (AP) MRCs need not be scheduled within SKED, but they will be maintained “active” through the FR and TFR process. AP MRCs need only be printed on an “as needed” basis for use by assessment personnel or Ship’s Force. The record of completed AP MRCs by off-ship personnel is recorded on the work candidate and Ship’s Force participation is recorded in their completion remarks of that work candidate. There is no need for recording Ship’s Force participation in an assessment event on their PMS schedule within SKED. FBRs submitted requesting deletion of a MIP that only contains AP MRCS will be disapproved and returned to the originator. 19-1.4.15 Self-Assessments. The ability of an activity to perform critical self-assessments is instrumental to the success of the command’s PMS program. The PMS Self-Assessment Program needs to address all aspects of 3-M. a. TYCOM Self-Assessment Polices. Each ship must perform a quarterly Self- Assessment utilizing the shipboard 3 MTT and onboard 3-M organization personnel per Appendix B. Additionally, assessments are to be conducted as determined necessary by ship’s 3-M organization, 60 days prior to a scheduled 3MA or 3MI and when directed by the TYCOM. The completed report will be retained by the 3MO for 12 months and provided to CNAL or CNAP 3-M Team one week prior to arrival for the conduct of a 3MA or 3MI, or 14 days after completion of a TYCOM directed assessment. The XO via the 3MO will ensure that personnel performing the audits have adequate 3-M knowledge to ensure a thorough review. The CO will receive a formal briefing of the findings of the Self-Assessment and intended corrective actions. Self-assessment results will be documented via message format provided by the TYCOM. b. Self-Assessment Elements. The major program elements of a Self-Assessment include an evaluation of the PMS Performance Rate (PPR) and CSMP Validity, monitoring MRC performance, monitored MRC, and conducting PMS Spot-Checks, WC audits, and deficiency abatement. 3MCs will retain monitored PMS results, Spot
p. 293
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-50 Checks and WC audits from the last completed quarter in either hard copy or digital format for review supporting the self-assessment. (1) Monitored MRC. Supervisory pers onnel must periodically monitor the performance of PMS to provide feedback and training to maintenance personnel and to enforce command maintenance standards. This w ill b e conducted by the LCPO or LPO of each work center. Personnel charged with monitoring must be System Matter Experts for the system, equipment, or component for which the MRC applies. Concerns and recommendations from monitored maintenance actions will be turned in to the D3MA for analysis and training. Monitored checks can be used for on-the-job training to teach the “right way” to conduct maintenance. These monitored MRCs will be documented as a monitored evolution and findings will be provided to the WC’s CoC for inclusion into training and deficiency abatement. The value of monitor maintenance cannot be overstated, and commands are encouraged to establish a robust monitored maintenance program. (a) Every work center will have at a minimum one monitored maintenance action per week when maintenance is scheduled and if it has not already been monitored. (b) Monitored maintenance should only be accomplish once per quarter on a specific MRC per maintenance person, to avoid repetition. (2) PMS Spot Check. PMS Spot Checks are utilized to validate that previously scheduled and accomplished MRCs were performed and the degree to which they were performed. The checklist contained in Appendix B Section II of this chapter, is the tool supervisory personnel utilize to determine the accomplishment status of a completed MRC. Deficiencies noted and the final grade will be provided to the WC’s CoC for abatement. The WCS will record the Spot Check grade into SKED to generate the SCAR for the quarterly PMS Performance Report. Spot Checks will involve all elements of the CoC to include the CO, CMC, XO, 3MC, DHs, DLCPOs, DIVOs, divisional LCPOs, and first-class petty officers. By following the checklist, the inspector can determine if the sailor is competent, the maintenance was accomplished, required TPMTE was available and used, and safety precautions were followed. The focus should be less on administration and more on the condition of the gear. (a) Avoid Spot-Checks of MRCs with insufficient complexity. Performing a Spot-Check on a 3 or 5 step MRC does not provide the CoC an accurate picture of the health of the command’s maintenance program. Selected MRCs should be of sufficient content to provide the auditor with evidence of satisfactory performance (e.g., tag-outs, QA packages, parts required, off-hull reporting, test equipment, safety equipment, etc.). (b) Spot-Checks evaluated as “below standards” will require immediate training and re-performance as determined by the 3MO. Any re-
p. 294
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-51 accomplishment of the MRC must be monitored by the LCPO to ensure noted deficiencies are not repeated. (c) The spot-checker or monitor wi ll ensure that the Spot-Check or monitored data is immediately entered into SKED. When applicable, a brief synopsis of any deficiencies resulting from the Spot-Check will be indicated within the Spot Check. (d) The minimum number of Spot-check s is reflected in Table 19-1-3 of this chapter.
Table 19‐1‐3 ‐ Aircraft Carrier Spot Checks Management Level Number of Checks Interval CO 1 Weekly XO 1 Weekly CMC 1 Weekly DH* 1 Weekly DLCPO 1 Weekly 3MO 1 Weekly 3MC** 1 Weekly 1/3 of 3-MTT 1 Weekly DIVO 1 Weekly * If the department has a designated 3-M PA, th en the PA will be assigned a spot check along with the DH. The DH cannot delegate the weekly spot check requirement. ** The number of spot checks to be conduc ted by the 3MC is set by the number of 3MCs assigned to the 3-M Office.
(e) The 3-M Office will establish, and track spot-check trend data records for the following areas: Maintenance Person Knowledge and Performance, Tag-out, Safety, HAZMAT and PPE. This data will be kept for a minimum of 24 months. (3) Work Center Audits. Each WC must receive an audit once per quarter by a supervisory individual, Chief Petty Officers or above. Deficiencies noted from this audit will be reported to the WC’s CoC for abatement. The 3MC will report recurring deficiencies to the XO for further investigation and corrective action. (4) Deficiency Abatement. The status of discovered deficiencies will be kept current within the monitoring program. Recurring deficiencies must be reported to the XO for further investigation and corrective action. Deficiencies that have been reported as corrected will be subject to follow-up
p. 295
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-52 monitoring to ensure corrective action was effective and results of the follow up monitoring will be reported to the XO. The ship’s 3-M Abatement Program will include the previous quarter’s audits, Spot-Checks, monitored evolutions and CSMP validity audits noting trends and corrective actions. 19-1.5 ZONE INSPECTION PROGRAM. 19-1.5.1 Purpose. To set forth the responsibilities and procedures for the Zone Inspection Program. Reference (g) requires every command to conduct periodic zone inspections to ensure proper measures are taken to keep machinery, spaces, and equipment operational, clean and in a satisfactory state of preservation. Each space will be formally inspected at least once per calendar quarter. 19-1.5.2 Background. a. Zone inspections will emphasize safet y, preservation, damage control readiness, material condition, cleanliness, and specific items of interest. They will be structured to ensure rapid correction of major discrepancies that could cause injury to personnel, damage to equipment or constitute a fire hazard. Special emphasis must be placed on the elimination of fire hazards, safety hazards and the proper stowage of hazardous materials. To ensure documentation and standardization, the ZIDL, Appendix C Section I of this chapter, will be used and must be entered into the MODES module located in the TSIMS Program. b. The reactor officer is responsible for conducting MCAP inspections inside main propulsion spaces per nuclear note. The reactor officer will keep the XO apprised of results of these inspections. c. Reference (c) states the following spa ces will not be under the Zone Inspection Program: all tanks, voids, sponson voids, catapult trough wing voids, aircraft electrical service stations, catwalks, bilges, underwater hull, freeboard, and the exterior surface of the island, ventilation plenums, and cold weather openings and closures for supply and exhaust systems. Inspection results will be entered into the Corrosion Control Information Management System database. Inspection results provide Carrier Planning Activity and CNAL/CNAP N43 the proper tools for planning future availabilities. 19-1.5.3 Zone Designation. a. To accomplish the inspection of all spaces each quarter, the 2,000-plus available spaces must be divided up into zones to coincide with 13-week quarters. A different zone will be inspected each week on a rotating basis. They are further sub-divided into smaller sets within each zone. b. The number of inspectors and escorts from a given department is determined by the number of groups each department has within a given zone. c. Zone inspection deficiencies will be en tered and tracked in MODES module accessed through the TSIMS Program. 19-1.5.4 Zone Space Assignment. The responsibility for each space of the ship will be assigned to a specific division and WC per space database maintained by the 3MO. This will normally be
p. 296
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-53 the WC located in or responsible for maintaining the majority of the equipment in the space. Spaces are to be grouped into inspection zones according to WC cognizance whenever possible, rather than in geographical slices from several WCs. The designated WCS, or group supervisor if utilized, will retain overall responsibility for the space and for the proper administration of inspection deficiencies. 19-1.5.5 Procedures. a. Department LCPOs will be notified by the 3-M Office each week identifying the zone scheduled for inspection the following week and are responsible to provide the 3-M Office qualified inspectors. b. Department LCPOs will provide replacement names of qualified zone inspector substitutes (when required) to the 3-M Office one day prior to the zone inspection. c. Zone inspection escorts will attend traini ng per this section with the Department LCPO the day prior to the inspection and be knowledgeable of the spaces to be inspected. Escorts will be provided a list of the spaces that they will be responsible for. Training will be given on escort responsibilities to include the expectation that escorts will find all the spaces on their list and plan a logical and efficient route for the inspection. d. Thirty minutes prior to the scheduled time of the zone inspection, escorts and inspectors will assemble at the designated muster location for zone inspection administrative instructions. e. Zone Inspectors will include the CO, XO, CMC, DHs, PAs, Limited Duty Officers, Chief Warrant Officers, DIVOs and all CPOs. Inspectors will be trained in requirements of this section. All officers and CPOs must be qualified PQS-304, DHs to PQS 306 and all need to be knowledgeable of damage control space requirements. Other officers or CPOs may be assigned as assistant inspectors to gain experience and assist in identifying discrepancies. f. Zone inspectors will receive specific di rection on safety, damage control and other inspection criteria or points of interest from the XO or his designated representative. g. Zone inspection escorts and recorders will provide a folder that will contain a list of spaces to inspect, blank ZIDL forms and inspection guidelines. h. Zone inspectors will meet their assi gned escort and commence a thorough and expeditious inspection of their assigned spaces. Zone inspection escorts will guide the zone inspector through department spaces. i. Space presenters will be standing by the en trance to each space and be equipped with clipboard and black ink pen. The space presenter will greet the inspector and present the space by saluting and saying, "Good morning or afternoon Sir or Ma'am. (Rank), (Last Name), compartment (number), (number) Division, standing by for zone inspection.” Presenters will also have the division’s space ZIDL folder containing the last four ZIDLs. j. All spaces will be open and ready for in spection. Locked spaces are unacceptable and require immediate action by the CoC for inspection to proceed.
p. 297
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-54 k. Embarked air wing personnel will comply with zone inspection program as set forth in this instruction and work with primary space owners to correct material deficiencies. l. Zone inspectors will ensure ZIDL forms are filled out correctly. A mark of “NA” will be given for all active discrepancies identified on previous inspections if the space presenter provides a current MODES database or CSMP report identifying existing deficiencies to the inspector. m. At the conclusion of an inspection, the in spector and escort must sign the ZIDL and ensure the zone inspection folder is immediately returned to the 3-M Office. n. The 3-M Office will collect, review, and main tain completed ZIDLs. The 3-M Office will ensure all ZIDLs are entered into MODES module located in the TSIMS program by the D3MA for appropriate action by the departments and divisions. o. The 3MO will forward the weekly zone inspection discrepancy report summarizing the results of the week’s inspection to the XO, copy to DHs, PAs, and department LCPOs. Report will contain at a minimum any space that is inspected UNSAT and a list of all repair “priority one” category discrepancies. p. DHs, PAs, and department LCPOs will review MODES and the zone inspection discrepancy report sent out by the 3-M Office after each zone inspection and follow up on all reported discrepancies. (1) Ensure repair “level one” safety disc repancies are resolved immediately by the division responsible for the space or corrected per paragraph 19-1.7. of this chapter and reported to the XO and 3-M Office within 24 hours. (2) All discrepancies generated by Safety Department will be documented in the TSIMS via MODES for one shipboard deficiency list. Discrepancies originated by the Safety Department will remain open in MODES until completed. These discrepancies may have dual documentation in MODES and the CSMP. They will remain open until closed and verified by the Ship’s Safety Officer. These JCNs are excluded from the 30-day policy but will be a discrepancy if there is not a corresponding work candidate in OMMS-NG after 30 days. Properly managed safety discrepancies will not be counted or included as part of the 5% delinquent threshold. (3) All discrepancies originated by the FM or Duty FM will be documented in MODES for one shipboard deficiency list. The ship’s FM discrepancies will remain open until completed. These discrepancies may have dual documentation in MODES and the CSMP and will remain open until closed and verified by the Ship’s FM. These JCNs are excluded from the 30-day policy but will be a discrepancy if there is not a corresponding work candidate in OMMS-NG after 30 days. Properly managed DC discrepancies will not be counted or included as part of the 5% delinquent threshold. (4) Discrepancies that are within a divi sion’s capability to correct but cannot be corrected by the division within 30 days, must have an originating WC JCN established. Discrepancies that cannot be completed by the division
p. 298
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-55 responsible for the space, but the discrepancies are within Ship’s Force capability, must have a Ship’s Force organizational JCN established per paragraph 19-1.8 of this chapter. Discrepancies that are beyond Ship’s Force capability must have an outside activity JCN established. JCNs that require parts or cannot be completed by the originating WC must be submitted within seven days via the CSMP. (5) Additionally, safety and damage cont rol zone inspection discrepancies should be entered in the departmental 8 o’clock reports as appropriate. (6) Any discrepancy that results in a gr ade of “UNSAT” will be corrected on the day of the inspection. Any safety or damage control discrepancy not corrected on the day of the inspection will be reported by the DH to the XO via the 3MO for further transmission to the CO. NOTE: FOR EXCELL ENT AND SATISFACTORY GRADES, LARGE SPACES NEED TO BE TAKEN INTO CONSIDERATION FOR NUMBER OF MINOR REPAIR “PRIORITY 2” DISCREPANCIES SUCH AS THE SIZE OF A SMALL CLEANING GEAR LOCKER TO A LARGE HANGER BAY. IF THE SPACE PRESENTER PROVIDES A CURRENT JCN FOR A PREVIOUSLY DOCUMENTED DISCREPANCY THAT REQUIRES OUTSIDE ASSISTANCE, THE DISCREPANCY IS NOT TO BE RECORDED. 19-1.5.6. Inspection Criteria. Zone inspection parties should use Appendix C Section II of this chapter, the zone inspection material guide, as a minimum requirement. Each space will be assigned an objective grade on each ZIDL, Appendix C Section I of this chapter as follows: a. Outstanding. Space has no discrepancies in any repair priority category and space gives immediate impression of continuous maintenance with cleanliness above standards. Presenter has good working knowledge of space. b. Excellent. Space has one minor repair “pri ority 2” discrepancy, no discrepancies in repair “priority 1” category and a good history of maintenance. Presenter has good working knowledge of space. c. Satisfactory. Space has multiple minor repair “priority 2” discrepancies, no discrepancies in repair “priority 1” category and space is clean but not exceptional. Presentation of space is poor. d. Unsatisfactory (UNSAT). Any major repair “priority 1” discrepancy or previously documented discrepancies that could have been corrected but were not handled at divisional level. After an UNSAT, a re-inspection with DH and department LCPO will be conducted within seven days. 19-1.5.7 Repair Priorities. Repair priorities are defined as follows: a. Repair Priority 1. Immediate danger to personnel or equipment. b. Repair Priority 2. Presenting a hazard aff ecting crew health, safety, or having a direct impact on the ship’s mission. c. Repair Priority 3. Mi nor material deficiency.
p. 299
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-56 19-1.5.8 Program Assessment. a. Zone inspection assessments will be used to determine the performance level of the ship’s zone inspection program. They will also provide data that will be used to develop an improvement plan to address Zone Inspection Program weaknesses per the Zone Inspection Program Check Sheet, Appendix B Section IV-D of this chapter. b. Ship’s Force assessments will be conducted per Appendix B of this chapter on the following occasions: (1) Quarterly or when determined necessary by the ship’s 3MO. (2) Sixty days prior to a schedul ed CNAL or CNAP Team visit. (3) When directed by the TYCOM. c. Ship’s Force assessment and reports will be maintained for one year. Results that reveal areas where performance did not meet established standards will drive the development of an improvement plan. After implementing the corrective actions developed in the improvement plan, Ship’s Force will conduct follow up assessment to determine effectiveness of corrective actions. Ship’s Force will maintain the last four Zone Inspection Program assessments. d. If an evaluation is conducted off site, Sh ip’s Force will provide in electronic format, the following documentation to the 3-M Team the 1st and 3rd quarter of the year (January and July), before the 10th day of the month: (1) Completed Ship’s Force assessments as per Appendix B of this chapter. (2) The last six months MODES ZIDL Program export report. (ZIDL, TC and ZIDL Metric) (3) If a TYCOM 3-M Team evaluation is conducted onboard, the 3-M Team will brief the scheduled sequence of events with the XO and 3MO. (a) N432 MDS Specialist will check MODES and OMMS-NG to ensure conformity with TYCOM direction. (b) The 3-M Team will assess a ship Zone Inspection Program per Appendix B Section IV-D. The 3MO will provide to the 3-M Team the time, the zone, list of spaces to be inspected and a list of zone inspectors. (c) Assessment results will be submitted to the 3-M Team Leader, CNAL or CNAP and an official copy to the ship. 19-1.6 3-M ASSISTS, TRAINING, ASSESSMENTS, AND INSPECTIONS. 19-1.6.1 Accommodations and Transportation. The team in the scheduling message will request transportation assistance. Adequate working space for team members is required, with tables, desks, and chairs. Wardrooms, wardroom lounges, mess decks if not in use and large classrooms are usually adequate. E-mail accounts and tier one internet access may be required for team
p. 300
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-57 members. A message will be provided to the ship with a detailed listing of accommodations required for the visit. If flying on or off the ship, team members will be categorized as Priority 1. 19-1.6.2 3-M Assist Visit. 3-M Assist visits (3-MAT) are an opportunity to train personnel in specific areas of 3-M. The purpose of the assist visit is to identify areas where improvements may be made. Prior to the arrival of the 3-M Team, the ship will respond appropriately to identify areas that need attention and ascertain the type of assistance desired. The CO will be debriefed on the visit results prior to departure. The report will be provided to the cognizant CNAL or CNAP Assistant Chief of Staff for Maintenance and Materiel (N43) for review. There will be at least one assist visit between formal inspections. Since the primary focus of the assist visit is training, no assist visit will be upgraded to an inspection. Ships will routinely have one 3- MAT prior to or at the beginning of a major CNO availability and an additional 3-MAT close to the end of an availability. Routine visits will be coordinated by the ship’s 3MO and the TYCOM 3-M team. Assist visits will not be scheduled within 90 days of an inspection. NOTE: ALL ASSESSED GRADING CRI TERIA DURING THE SHIP’S 3-MTT WILL BE USED IN CALCULATING PURPLE-E POINTS FOR THE CALENDAR YEAR. 19-1.6.3 3-MTT Training Visit. 3-MTT Training Visits provide an opportunity for evaluation and training of the ship’s 3-MTT. a. The TYCOM 3-M Team will evaluate the effectiveness of 3-MTT members in conducting and evaluating spot checks using Appendix A Section I of this chapter. b. The 3-M Team will evaluate the overall effectiveness of the 3-M training organization using Appendix A Sections I and II of this chapter. c. The 3-M Team will provide training for th e ship’s 3-MTT concerning their duties and responsibilities as a 3-MTT member. d. The 3-M Team will provide spot check tr aining. This training may be classroom oriented, deck-plate oriented (i.e. monitored maintenance), or a combination of both. e. At the conclusion of the training visit, the ship will be provided a written report detailing findings, a summary of the 3-M Team training provided and any recommendations for improvement. f. The 3-MTT will be considered below standards if the ship fails to achieve a 3-MTT SCAR of 85 percent or greater. 19-1.6.4 3-M Assessment. A 3MA will be scheduled and conducted by the TYCOM 3-M Team. Commands will receive notification of their 3MA prior to the arrival of the 3-M team. Coordination with the TYCOM staff will eliminate conflicts with other major evolutions. Internal ship evolutions will be coordinated with the team leader on arrival, normally, a four day in-port visit. a. Required Documents. Required docume nts provided upon arrival of the assessment team: (1) Shipboard Instructions: (a) 3-M Instruction.
p. 301
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-58 (b) Hazardous Material Instruction. (c) Personnel Working Aloft Instruction. (d) Electrical Safety Instruction. (2) Ship’s last quarter report. (3) WC PMS file. (4) List of WCs to include: (a) WC noun name. (b) WC designation. (c) Location. (d) Telephone number. (e) Name of WCS. (5) List of WCs that have no PMS responsibilities. (6) Copy of the ship ’s split MIP log. (7) Current roster of D3MAs. (8) List of zone inspectors. (For that week’s zone inspection) b. 3MA Grade Computation. (1) Maintenance Accomplishment Rate. Maintenance Accomplishment Rate (MAR) is the ratio of accomplished (both situational and periodic), lost, alerted, and omitted maintenance requirements over the ship’s last reported quarter. Periodic Accomplishment Rate (PAR) and Situational Accomplishment Rate (SAR) values are provided via SKED. MAR =PAR COMP + SAR COMP ÷ PAR COMP + SAR COMP + ALERTS + LOST + OMITTED (2) Spot Check Accomplishment Rate. SC AR is the ratio of total points earned and the total points available of all spot checks completed following Appendix B, Section II of this chapter. TYCOM inspectors will select and conduct approximately 100 spot checks. SCAR = TOTAL POINTS EARNED ÷ TOTAL POINTS AVAILABLE NOTE: THE ZONE INSPECTION PR OGRAM IS EVALUATED AS PER APPENDIX B, SECTION IV-D (ZONE INSPECTION PROGRAM CHECK SHEET). FINAL GRADE IS NOT APPLIED FOR 3MA SCORING.
p. 302
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-59 (3) Zone Inspection Program Evaluatio n. Zone Inspection Program Evaluation (ZIPE) determines the ship’s ability to conduct thorough space inspections, and document and fix deficiencies. ZIPE is defined by the following formula: ZIPE =Total Number of Satisfactory Questions X 4 Points ÷ Total Number of Points Available (100) NOTE: SRE PROGRAM IS EVALUATED AS PER APPENDIX B SECTION IV-B (SELF REPAIR EFFICIENCY FORM). THREE AREAS ARE EVALUATED: TROUBLE CALL PROGRAM (TCP), SHIP SELF- REPAIR PROGRAM (SSRP) AND PRACTICAL EXAMINATIONS (PRAT). FINAL GRADE IS NOT APPLIED FOR 3MA SCORING. (4) Self-Repair Efficiency. Self-Repair Efficiency (SRE) determines the ship’s ability to self-assess and conduct ship repair operations. SRE is defined by the following formula: SRE = (TCP x .30) + (SSRP x .50) + (PRAT x .20) (5) CSMP Validity Factor. CSMP Validity Factor (CVF) is the overall qualitative measure of the accuracy and completeness of ship’s material deficiencies and deferred corrective maintenance as represented by the complete CSMP. CVF is defined by the following formula: CVF =Total Number of Valid Entries ÷ Total Number of Entries Sampled CVF will be evaluated following the guidelines of Appendix B Section IV-A of this chapter. (a) 10 percent of entries (minimum of 2, maximum of 15) per WC are selected from the Ship’s Force generated CSMP. In addition, all Casualty Report (CASREP) JCN’s for the ship will be validated. (b) Selected entries from the CSMP are verified utilizing the Work Candidate Evaluation Sheet in Appendix B, section IV-A, CSMP Validity Factor Form. (c) All jobs in Ship’s Force Work List (SFWL) Programs, which are over 30 days old, will be entered into OMMS-NG or P-OMMS. SFWL programs include EDL, MCAP, TSIMS and MODES. All SFWL jobs over 30 days old not entered in either OMMS-NG or P-OMMS will be counted as invalid work candidates during the 3MA. An exception to the 30-day requirement will be made for MCAP and EDL deficiencies identified from the Pre-Availability Materiel Condition Assessment Inspection prior to a Planned Incremental Availability (PIA) or Drydocking Planned Incremental Availability (DPIA) and through the end of the PIA or DPIA, which do not require the ordering of repair parts or the writing of a control work package. Thirty days after the
p. 303
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-60 PIA or DPIA, all open MCAP and EDL deficiencies over 30 days old and not documented in either OMMS-NG or P-OMMS will be counted as invalid. All SFWL items identified and entered because of the duty FM or safety department evaluation are excluded from the 30-day policy and will be maintained in the SFWL program as open until completed. After 30 days these deficiencies still require entry into the CSMP. Final grade is not applied for 3MA scoring. NOTE: ALL ASSESSED GRADING CRI TERIA THAT ARE NOT FIGURED INTO THE SHIP’S 3MA SCORE ARE FOR CALCULATING PURPLE-E POINTS FOR THE CALENDAR YEAR. (6) Below Standards Criteria. The 3MA will be considered below standards if: (a) Ship does not meet the minimum for SCAR (85 percent) assessed by TYCOM. (b) Greater than five percent omitted maintenance is discovered by TYCOM. (c) The difference between the ship’s evaluated SCAR and that assessed by the TYCOM is greater than 15 percent of the TYCOM value. (d) A Plan of Action and Milestones will be submitted to the TYCOM within 30 days for all discrepancies noted in TYCOM’s final report. 19-1.6.5 3-M Inspections. The goal of the 3MI is to evaluate the effectiveness of the ship’s 3-M program. It is critical that the inspection be conducted in a similar fashion in every homeport and across the force. Inspections will be completed once commenced. Early below-standards indications will not be used to change an inspection into an assistance visit. Commands will receive notification of their 3-M Inspection prior to the arrival of the 3-M team. Coordination with the TYCOM staff will eliminate conflicts with other major evolutions. Internal ship evolutions will be coordinated with the team leader on arrival. Normally conducted in-port. a. Frequency of Inspections. The TYCOM w ill conduct a complete inspection of each command under their cognizance as follows: (1) When deemed necessary by the TYCOM. (2) Not to exceed 36 months. The 36-month requirement can be waived by TYCOM on a case-by-case basis, normally when a ship is in a CNO availability longer than six months. (3) Time spent in CNO Maintenance Availabilities will be counted when determining when inspections are to be scheduled. However, the availability of maintenance data required for review purposes needs to be considered prior to scheduling an inspection b. Inspection Team Composition. (1) Senior Member. The senior me mber will be the TYCOM 3-M OIC. (2) Team Leader. The inspection team leader will be the TYCOM 3-M Representative who will concur with the assignment of inspection team
p. 304
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-61 members. The team leader will ensure inspection attributes are evaluated in a manner consistent with current guidance and directives provided by Commander, Naval Air Force and provide guidance to the inspection team members to ensure a common process. (3) Team Members. Team members w ill consist of the assigned Commander, Naval Air Force 3-M Mobile team who are adequately trained in the area to which they are assigned to assess. They will report findings to the Team Leader. c. Required Documentation. To be provi ded upon arrival of the inspection team. (1) Shipboard Instructions: (a) Command 3-M directives. (b) Hazardous Material Instruction. (c) Personnel Working Aloft Instruction. (d) Electrical Safety Instruction. (e) Tag-out instruction. (2) Ship’s most recent Self-Assessment. (3) PMS alert details from SKED 3.2 for the designated 13-week period. (4) SKED 3.2 back-up file on dates sele cted by TYCOM for selection of spot checks. This item may be requested earlier to facilitate spot check selection and coordination. (5) Schedule promulgated by the ship for CSMP review and DIVO practical exams. (6) List of WCs to include: (a) WC noun name, (b) WC designation, (c) Location, (d) Telephone number (e) Name of WCS. (7) List of WCs that have no PMS responsibilities. (8) Copy of current CSMP (MJB516 Detailed CSMP Report with RPPO Log) and Ship Availability Listing. These reports will be kept with the work centers and brought with them to the CSMP review. Reactor department will also include a current copy of the MCAP log sorted by date, displaying the JCN field. This requirement can also be fulfilled by reviewing this report on-line prior to the CSMP review. (9) Copy of the ship ’s split MIP log.
p. 305
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-62 (10) Current roster of D3MAs. (11) List of zone inspectors. (F or that week’s zone inspection) d. Formula Acronyms. Acronyms used in the various formulas are defined as follows: (1) CLER = Command Level Effectiveness Review (2) CTS = Command Total Score (3) CVS = CSMP Validity Factor (4) DTS = Department Total Score (5) MAR = Maintenance Accomplishment Rate (6) MDS = Maintenance Data System (7) MPR = MDS Performance Rate (8) PAR = Periodic Accomplishment Rate (9) PPR = PMS Performance Rate (10) SAR = Situational Accomplishment Rate (11) SEER = Scheduling and Ex ecution Effectiveness Review (12) SCAR = Spot Check Accomplishment Rating (13) SRE = Self Repair Efficiency (14) ZIDL = Zone Insp ection Deficiency List e. Final Grade Computation. (1) Approximately 250 spot checks are accomplished during a 3MI (100 of those are DCPO “40 Work Center” type checks). Every WC gets at least one (1) spot check. The CNAL or CNAP inspection team determines the number of spot checks to be conducted per WC based on PAR and SAR reports exported from the ship prior to inspection. Numbers reflect the WC accomplishment load. The five “majors” (Weapons, Combat, Air, Reactor and Engineering) receive the most while the rest are spread out according to the numbers. (2) CTS Formula: CTS = Average of DTS DTS = Average of Work Center Score Work Center Score= (PPR X .50) + (MPR X .50) PPR = MAR X SCAR ÷ 100 MPR = MCF 20% + CVF 30% + RAF 5% + SRE 20% + ZIDL 25% (3) Ranking Standards. (a) Commands and WCs will be evalua ted as “Above Standards” overall in 3-M if the unit’s total score is 90% or higher. (b) Commands and WCs will be evaluate d as “At Standards” overall in 3- M if the unit’s total score is between 85% and 89.99%.
p. 306
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-63 (c) Commands and WCs will be evalua ted as “Below Standards” overall in 3-M if the unit’s total score is less than 85%. (d) All calculations will be rounded to two decimal places. (4) A ship that scores “below standards” for a 3MI will be awarded zero Purple-E points for that quarter in which the 3MI place. f. Below Standards Criteria. The 3MI will be considered below standards if: (1) Ship does not achieve an overall fina l grade (CTS) of 85 percent or greater. (2) Ship does not meet the overall mi nimum for MAR (85 percent), SCAR (85 percent), MPR (85 percent) or greater. (3) Two major departments fail to recei ve minimum MAR, SCAR or MPR. Major departments are Air, Combat Systems, Engineering and Reactor. (4) Ship does not meet the overall minimum SCAR (85 percent) for damage control. (5) Departmental Failure Criteria: (a) Department does not achieve a DTS of 85 percent or greater. (b) Department does not meet the overall minimum grade for MAR (85 percent), SCAR (85 percent) or MPR (85 percent) or greater. (c) A department that fails a 3MI will not be eligible for their departmental awards for the calendar year of the failure. g. Inspection Reporting. Significant defici encies and numerical assessments are reported to the assessed unit’s CO, and TYCOM using the format shown in Appendix E of this chapter. Reporting may be accomplished on the entire unit or on a departmental basis. h. Re-Inspection Criteria. (1) A ship that fails to meet minimum requirements for overall command or damage control criteria or both will require a re-inspection in the failed areas. (2) If a ship fails due to two or more major departments failing to meet minimum requirements, only the major departments that failed will be re-inspected in the failed areas. (3) 3-M performance graded as “Below St andards” will be re-inspected, not to exceed six months, following the completion of corrective actions. Subsequent repeat “Below Standards” will include a CO summary discussing the inadequacy of applied corrective action in correcting the deficient area. (4) If a ship or department is re-inspect ed in an area that failed to meet the minimum criteria, then that area will only receive the minimum passing score for departmental award calculation.
p. 307
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-64 i. Inspection Data Retention. CNAL and CNAP are to maintain an inspection data file for each unit. As each command is evaluated, the individual evaluation standards and calculated values identified will be recorded in the data file with a copy of the inspection report provided to the inspected command. Sections I through VI of Appendix B of this chapter provide specific criteria to be used in the assessment of each command. 19-1.7 ENGINEERING TROUBLE CALL. 19-1.7.1 Purpose. To set forth the responsibilities and procedures for the trouble call program. 19-1.7.2 Background. Zone inspection discrepancies and trouble calls are the first lines of defense in eliminating small repairs. Seventy percent of trouble calls can be validated and completed when noted within 24 hours. Twenty percent are discrepancies that can be completed during SF Self Repair Program. Five percent are deferred and re-screened as beyond SF capable that need multiple skills and are material TA 1, 2 or 3 work candidates. The remaining five percent are found to be invalid. 19-1.7.3 Policy. The repair officer or a designated representative will assign qualified engineering personnel as Engineering Trouble Call Watch (ETCW). The ETCW will act on behalf of the repair officer in all trouble call matters and will be responsible for the security and proper functioning of the trouble call computer, logbook and records and materials in the space the watch is posted. The ETCW will know and understand the trouble call program and procedures and be able to correctly receive and distribute trouble calls. The ETCW will normally only perform the tasks specified in this section while in an on-watch status. 19-1.7.4 Duties and Responsibilities. a. Engineering Trouble Call Watch. The ETCW will be located in damage control central or MSC and will be manned continuously. The repair officer and his or her representatives are always available for assistance. The general duties and responsibilities of all ETCWs are set forth below but are not all encompassing. Good judgment is always expected to be exercised. (1) The ETCW will document all trouble cal ls into the MODES module located in the TSIMS program. Leaving this area requires a formal watch relief. The watch may be temporarily secured for the following reasons: (a) General Quarters. (b) In-port emergency team called aw ay when the watch stander is a member of the response team. (c) Training team briefs when the watch stander is a member of the training team. Briefs are normally planned well in advance therefore the watch bill should be written to avoid this case if possible. (2) Answer the phone in a professional manner as the engineering department representative for trouble calls. (3) When receiving a trouble call, ask ques tions per flow charts for lighting and power, AC and ventilation, fan room flooding and toilets in Appendix C
p. 308
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-65 Section III of this chapter. Record the following information per the MODES trouble call database: (a) Name, rank, WC and J-dial of person placing the trouble call. (b) Equipment description and location. (c) Priority and safety if required. (d) A detailed problem descri ption of the trouble call. (e) The trouble call watch will process th e trouble call to an engineering WC for correction or deferral. (4) Immediately call and forward trouble cal ls to the responsible repair shop for action. (5) Inform Chief of the Watch (COW) a nd Engineering Duty Officer (EDO) of repair “priority 1”, critical trouble calls (e.g., issues that are a danger to personnel or equipment). Critical trouble calls require immediate attention and are defined as trouble calls made by any of the following: (a) Immediate danger to life or health. (b) Ship’s CO or their representative s (i.e. ship’s secretary, administration officer, CO’s galley staff). (c) Flight deck issues affecting the ship’s ability to launch or recover aircraft when underway. (d) Engineering issues that impact nor mal routine or ship’s ability to perform the mission. (6) Inform COW or EDO of repair “pri ority 2”, urgent trouble calls. Urgent priority is defined as trouble calls received requiring immediate attention due to hazards affecting crew health, safety, or having a direct impact on the ship’s mission. Examples include: (a) Major habitability issues. (b) Galley issues affecting sanita tion or ability to serve meals. (c) Ship’s laundry. (d) Medical or dental issues that impact normal routine. (7) Repair “priority 3”, routine trouble calls. Routine priority is defined as trouble calls made by an E-5 or above that present a minor material deficiency in a head, lighting, air conditioning, heat, or general habitability issue. Routine trouble calls will still receive prompt service. Examples include: (a) One water closet (t oilet) or sink clogged. (b) Rack light or a passage-way light out. (c) Ventilation to non-vital space not operating.
p. 309
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-66 (8) When informing the cognizant repair WC of a trouble call, relay the nature and priority accurately. Print trouble call ticket and give to the repair WC that picks up the trouble call ticket. (9) Minimize the amount of time the watch station phone is in use. (10) When the repair WC has complete d and returns the signed off trouble call ticket, the watch will: (a) Close out the ticket, document to tal amount of hours taken and update the trouble call database ticket with all appropriate information. (b) Enter signed trouble call ticket into divisional WC completed binder. (11) Report any problems with the troubl e call computer or MODES trouble call program to the COW/EDO, repair officer, or repair officer designated representative. (12) Maintain the division al trouble call binders in a neat and organized manner. (13) Conduct a daily audit of all open trouble call tickets; inform repair WCs of trouble calls older than seven days per this section. Report completion to the COW or EDO and annotate the audit in the watch station logs (i.e., daily audit entry in the Engineering Log indicating “An audit of the open engineering trouble calls was completed this date and time. A total of # trouble calls were completed and there are # of trouble calls seven days old.”). (14) The first trouble call watch for th e oncoming duty section will update the contact information for that day’s Duty A, DC, E, R, and the COW/EDO. (15) Conduct watch relief in a formal manne r. Any issues should be resolved prior to the oncoming watch relieving. Issues that cannot be resolved will be brought to the attention of the COW or EDO. b. Chief of the Watch and Engineering Duty Officer. The COW and EDO will conduct a daily audit of all open and closed trouble call tickets in MODES and in the divisional trouble call binders. Annotate the audit in the trouble call index sheet. c. Repair Officer. Every six months the repa ir officer or designated representative will e-mail the CNAL or CNAP N43 MDS Team a TYCOM report. This report is created through MODES trouble call reports. This report will be used by CNAL or CNAP N43 MDS Team for the off site assessment of the ship’s trouble call program that runs concurrent with the Carrier Maintenance Efficiency Award. The repair officer must maintain a copy of this report for one year. d. Division Technical Assistan ts. Every Friday: A, DC, E, and R Division technical assistants will conduct an audit of the open trouble calls for their respective divisions. This audit will be annotated on the trouble call log index sheet. For trouble calls outstanding for more than seven working days: (1) Notify originating WC to submit a job through OMMS-NG. (2) Direct the watch to close the troubl e call in the MODES database, detailing the reason it was not completed and that the originating WC was instructed to
p. 310
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-67 submit a job through OMMS-NG or P-OMMS. The WC should provide a JCN to the watch for entry into MODES when closing the trouble call. (3) Make an entry in the watch stati on logs that the audit was completed. e. Repair Work Centers. All repair WCs must document expended total man-hours on accomplished trouble calls every month. To do this a completed maintenance action item without prior deferral is entered into OMMS-NG with the repair WC as a lead or assist JCN. (1) Table 19-1-4 identifies APLs created to assist the trouble call WC when entering these work candidates in OMMS-NG.
Table 19-1-4 APL HSC EFD ESD XSYSTEMITEM 89751SFADP ADP TROUBLE CALL DESK TROUBLE DESK XSYSTEMITEM 89751SFALR ALRE TROUBLE CALL DESK TROUBLE DESK XSYSTEMITEM 89751SFCSS COMBAT SYSTEM TROUBLE CALL DESK TROUBLE DESK XSYSTEMITEM 89751SFENG ENGINEERING TROUBLE CALL DESK TROUBLE DESK XSYSTEMITEM 13011SFZIP ZONE INSPECTION PROGRAM ZONE INSPECTION (2) When a call is found to be beyond Ship ’s Force capabilities, the repair WC responding will assist the submitting WC on how to properly write the work candidate. 19-1.8 REPAIR SERVICES ORGANIZATION. 19-1.8.1 Purpose. To set forth the responsibilities and procedures for the aircraft carrier repair services program. 19-1.8.2 Background. a. To support carrier self-sufficiency and carrier SFIMA capabilities, this section standardizes maintenance screening procedures to be followed by CNAL and CNAP activities. b. In addition to those listed in references (a) through (k) the objectives of MDS are to provide aircraft carriers the tools and resources to accurately assess and report ship’s material condition while performing corrective maintenance at the lowest echelon level. c. The shipboard MDS system is unique within the structure of the naval organization in that it is a program which encompasses the most junior personnel up to and including
p. 311
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-68 senior directors. Overall fleet readiness can be directly affected by changes within MDS and how readily they are implemented. d. Command involvement, process awareness and TYCOM oversight are driving factors in a successful program. The key components of a successful program are: (1) Vibrant Ship’s Force Self- Repair Program, driven by an engaged repair officer. (2) Standardized work candidate scre ening process and clear communication by the SMM, RMO, repair organization and TYCOM. (3) Recurring shipboard training progra m conducted by the SMM office in areas of OMMS-NG usage and CSMP management. e. The ability of a ship to self-repair requir es a continuous screening process. The repair officer develops a master repair schedule. The repair schedule provides a specific time frame for focusing on each department’s needs approximately three times per year. Supply department typically is reviewed every quarter due to the volume of spaces and the fact that everyone uses their facilities for quality of life (i.e., messing, heads & beds, laundry, and other service spaces). Departmental emergent and or safety related work candidates outside of the master repair schedule are handled case by case and scheduled through the repair officer. 19-1.8.3Aircraft Carrier CNO Availability Repair Teams. SMM screening of work candidates is designed to allow for the development of a CNO Availability, Ship’s Force work package. Screening work candidates for the teams is continuous and concurrent with the Ship’s Force Self Repair Availability Program. As the SMM conducts IUC screening, work candidates are categorized such as vent cleaning, door repair, and habitability using the local work candidate status drop down list. CNO team leaders review these deficiencies, tagged by the SMM. As the CNO availability draws closer, these lists can be exported into an Excel spreadsheet. The team leader checks and provides feedback to the SMM on any work candidate beyond Ship’s Force capabilities. If found to be within team capability, the team leader assigns a specific PMXX WC as an assist WC code per reference (h). 19-1.8.4 Engineering Repair Mission. The mission of the Engineering Repair Organization is to provide facilities for accomplishment of high-quality maintenance onboard aircraft carriers and to provide repair services to conventionally powered surface ships while deployed. Aircraft carriers are equipped to provide organizational and intermediate level maintenance and services for almost all of their own requirements and those of surface ships including repair and maintenance of machinery and electrical and electronic equipment. 19-1.8.5 Meetings. The repair officer routinely holds the following meetings for respective department’s repair period: a. Self-Repair Arrival Confer ence. The repair officer conducts the conference, at a minimum, two weeks prior to the start of a department’s repair availability period. The repair officer will provide a CSMP file from OMMS-NG of all organizational level work three weeks prior to the department’s repair availability period. The department scheduled for the repair period will bring a copy of their eight o’clock report and a prioritized list of work to be accomplished. Personnel from each of the
p. 312
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-69 WCs that are knowledgeable of their CSMP, usually PAs, LCPO or LPO and 3MA, and engineering repair organizations such as repair officer, repair division technicians and repair division LPOs will be present to discuss particular job needs, manpower, WC support and other items of interest to ensure job accomplishment. b. Production Meetings. The repair officer will conduct production meetings daily for integration issues during the availability. c. Departure Report. The repair officer at the end of each repair period will provide a completion report to the department. Work candidates which are not accomplished are deferred to a future repair period or re-screened to an external maintenance activity with IUC comments explaining reason that Ship’s Force cannot accomplish. These comments allow a better understanding of the work that is to be re-screened and continue communications between the Ship’s Force repair officer, SMM and the TYCOM MPM. d. Daily Status and Liaison. Repair technician s routinely liaise with the repair officer on specific status of any work integration problems. 19-1.8.6 Maintenance Screeni ng and Repair Organization. a. CNAL or CNAP MDS Team. The MDS Team assists in the following: (1) Advising commands in the administration of Ship’s Force Continuous Maintenance Screening Program. (2) Conducting review of work candidate pr ocessing in support of the continuous maintenance screening process. (3) Conducting Ship’s Force continuous ma intenance screening training, assists, installations, and assessments. (4) Monitoring the overall implementation a nd effectiveness of the Ship’s Force Continuous Maintenance Screening Program on all aircraft carriers. (5) Reviewing Ship’s Force assessment re sults to identify trends and provide prompt support to ships as required. b. Commanding Officer. The CO has overa ll responsibility for ensuring that maintenance of equipment and systems is accomplished per 3-M procedures contained in reference (a). The CO will ensure a program review conducted by the ship’s repair officer is in place to effectively monitor the command’s program. c. Chief Engineer. The CHENG is responsible to the CO for execution and management of the Repair Service Organization. The CHENG will: (1) Ensure maintenance personnel receive adequate Ship’s Force continuous maintenance screening training. (2) Conduct regular meetings with the XO, SMM, repair officer and DHs to discuss Ship’s Force Self-Repair Continuous Maintenance Screening Program and provide necessary guidance and coordination. (3) Ensure a program review conducted by th e ship’s repair officer is in place to effectively monitor the command’s program.
p. 313
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-70 d. Ship’s Maintenance Manager. The SMM is directly responsible to the CHENG. Responsibilities are assigned in writing. The SMM will: (1) Monitor operation of the MDS to ensu re correct documentation procedures are followed. (2) Coordinate industrial maintenance during designated CNO Availabilities. (3) Ensure all documentation deferring maintenance for outside assistance is reviewed and approved in a timely manner per the requirements of this manual. (4) Conduct IUC screening. e. Repair Officer. The repair officer is normally a senior surface chief warrant officer or limited duty officer who is directly responsible to the CHENG. The repair officer works together with the SMM for all authorized screening, planning, scheduling, accomplishment, and inspection of Ship’s Force self-repair periods and for ensuring timely and satisfactory completion of engineering repair work per prescribed methods and standards. The repair officer is also responsible for upkeep and maintenance of all Industrial Plant Equipment (IPE) and those spaces supporting the repair capabilities within the repair organization. The ship’s repair officer will: (1) Review all work candidates screened by the SMM. These work candidates are evaluated and either sent to the repair technicians – departmental LCPO or rejected back to the SMM. Rejected work candidates are accompanied by remarks documenting reason for rejection and will be rescreened to the TYCOM for accomplishment by an outside repair activity. A screened work candidate must be accepted or rejected by a ship’s repair organization within seven working days. (2) Coordinate all administrative face ts of the Ship’s Force Continuous Maintenance Screening Program (i.e., Trouble Call Program, SFIMA and Ship’s Force Self-Repair Program) per TYCOM directives. (3) Evaluate command’s use of the Sh ip’s Force Continuous Maintenance Screening Program and keep the CHENG advised of its operational effectiveness. (4) Monitor an active, self-critical assessment program and report program effectiveness monthly to the SMM per self-assessment evaluation sheet. (5) Advise and assist DHs , DIVOs, D3MAs and WCSs in matters concerning the Ship’s Force Continuous Maintenance Screening Program including coordination and conduct of training and proper documentation of material deficiencies. (6) Ensure planning list reports are gene rated prior to execution of the inactive utility in OMMS-NG. Reports will be submitted to CNAL or CNAP MDS Team upon request and retained onboard for a period of one year. CNAL or CNAP MDS Team will provide format.
p. 314
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-71 f. Engineering and Deck Repair Technicians. Billeted in auxiliary, deck, electrical and repair divisions, the repair technicians are responsible to the repair officer for all authorized non-nuclear screening, accomplishment, and inspection of repairs and for ensuring timely and satisfactory completion of engineering repair work per prescribed methods and standards. Duties include: (1) Assign work candidates to repair WC s and coordinate with other technical assistants when multiple WCs are involved. Those work candidates found to be beyond Ship’s Force capabilities are sent back to the SMM via the ship’s repair officer with remarks per the requirements of this manual. A screened work candidate must be accepted or rejected by a ship’s repair organization within seven working days. (2) Continuously ensure their divisiona l repair WCs complete assigned work candidates and properly close out each item at the end of departmental repair periods. (3) Serve as the primary liaison between their division and the applicable department or ship. g. Hull Repair Division. As per reference (i). h. Electrical Repair Division. As per reference (i). i. Outside Auxiliary Machinery Repair Division. As per reference (i). j. Deck Repair Division. As per reference (i). k. Lead Work Center Planners. Lead Wo rk Center (LWC) planners work in the engineering department and are responsible for planning repairs to machinery, components and associated systems and preparing Controlled Work Packages and Formal Work Packages. The division works with the MSC in researching drawings and technical manuals. Functions include: (1) Ship-checking, planning man-hours and developing detailed worksheets and ordering of propulsion plant non-nuclear work. Nuclear level work is not included in this process. (2) Upon ship-checking the job, work candi date information will be verified. (3) Evaluate all jobs as to work packag e requirements, such as Work Packages and Formal Work Packages, and identify the proper procedure to be used or develop one if necessary. (4) Responsible for submitting Steam Plan t Action Requests to obtain technical resolution after LWC or division composes. l. Maintenance Division. The MSC provides ship’s maintenance technicians with the logistics support elements required to effectively plan, manage, and perform maintenance. MSC functions include: (1) Managing and maintaini ng the ship’s equipment configuration database via OMMS-NG. Additionally, MSC maintains the ship’s technical documentation libraries, such as ship’s drawing indexes, equipment
p. 315
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-72 installation drawings, technical specifications and manuals, shipyard process instructions and technical repair standards. (2) Providing customer assistance and support to research or troubleshoot Integrated Logistics Support issues or problems involving carrier maintenance requirements. m. Quality Assurance Division. The QA Di vision, led by the ship’s QA officer, is responsible to the XO for directing and administering the QA Program. The division performs Non-Destructive Testing services and provides QA training for supervisors and oversees divisional QA craftsman for ship’s personnel. Services include: (1) Non-Destructive Testing T Lab. Perfor ms visual, ultrasonic, magnetic particle and dye penetrate testing of materials per applicable standards and specifications. (2) QA Shop. Performs inspections, in-pro cess surveillances, training, and audits to ensure that materials, workmanship, and testing are per plans, specifications, and technical directives. This shop supervises overall QA processes for all repair work and oversees LWC or divisional Quality Assurance Inspectors. n. CNO Availability Team Lead ers. Responsibilities are noted in the Aircraft Carrier Availability Planning Guide for Ship’s Force resources. Work candidates are categorized using the Local Work Candidate Status drop down list. Process is documented in reference (a). Assignment to one of these categories enables the SMM to build the Ship’s Force authorized work package. o. Safety and Industrial Hygiene. The Sa fety Department provides comprehensive occupational health and safety support to the aircraft carrier and supports requests from accompanying ships. Services provided include: (1) Industrial hygiene assessments. (2) Navy Occupational Safety and Health Program Reviews. (3) Sound level surveys. (4) Asbestos identification. (5) Respirator fit testing and training. It is imperative that personnel are medically qualified to wear respirators before fit testing is requested. (6) Navy Occupational Safety and Health training. (7) Ventilation measurement. (8) Occupational safety and h ealth technical assistance. p. Safety Office. The Safety Office is manned during regular working hours. After working hours, questions or concerns should be forwarded to the Command Duty Officer. q. Asbestos Analysis Laboratory. The asbest os analysis laboratory provides asbestos identification and fiber counting services to the aircraft carrier and tended ships. The
p. 316
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-73 laboratory maintains ongoing proficiency through participation in Research Triangle Institute and Proficiency Analytical Testing programs. 19-1.8.7 Program Assessment. SRE assessments will be used to determine performance level of the Ship’s Force Continuous Maintenance Screening Program. They will also provide data that will be used to develop an improvement plan to address program weaknesses per the CNAL and CNAP Aircraft Carrier Self Evaluation Check Sheet and Practical Exam. a. Frequency. Ship’s Force assessments will be conducted on the following occasions: (1) Semi-annually or when determined necessary by the ship’s repair office. (2) One month prior to a scheduled C NAL or CNAP N43 MDS Team visit. (3) When directed by TYCOM. b. Improvement Plan. Ship’s Force asse ssment results that reveal areas where performance did not meet established standards will drive an improvement plan. After implementing the corrective actions developed in the improvement plan, Ship’s Force will conduct another assessment to determine effectiveness of corrective actions. c. N43 MDS Team Assessment. Two N43 MDS assessments will be conducted each year. SRE assessments will be scheduled and conducted by the CNAL or CNAP N43 MDS team to run concurrent with the Carrier Maintenance Efficiency Award off-site program assessment. If there is a 3-M assessment or inspection conducted during the calendar year, then one of two scheduled N43 MDS evaluations will be conducted onboard in conjunction with the 3-M assessment or inspection. (1) If the N43 MDS evaluation is conducted off site, Ship’s Force will provide in electronic format: (a) Completed Ship’s Force assessments as per paragraph 19-1.8.7 of this chapter. (b) The last six months MODES CNAL or CNAP Ship Trouble Call Program export report by the 1st and 3rd quarter of the year (January and July), before the 15th day of the month. (c) Planning list reports as di rected by CNAL or CNAP N432. (2) No practical examinations will be required. Items that are unable to be evaluated off site will receive maximum points allowed during the evaluation. Ship’s Force should still conduct practical exams to verify repair personnel maintain proficiency. (3) If the MDS evaluation is conducte d onboard, CNAL or CNAP N43 MDS Team will meet with the SMM and repair officer to first evaluate the proper usage of the Ship Trouble Call and Self Repair programs. N43 MDS specialist will check tables and drop down lists in OMMS-NG to ensure conformity with CNAL or CNAP direction. CNAL or CNAP Aircraft Carrier Evaluation Check Sheet and Practical Examinations will be conducted during the assessment. The SMM and repair officer will provide the N43 MDS Team
p. 317
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-74 a list of repair organization personnel and a schedule of where and when each member’s practical examination will be administered. (4) Assessment results will be submitted to CNAL or CNAP N43 MDS Team Leader.
p. 318
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-A-1 APPENDIX A APPENDIX A 3-MTT GRADE SHEETS
p. 319
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-A-2 APPENDIX A APPENDIX A SECTION I 3-MTT SPOT CHECKER FORM Planned Maintenance System (PMS) 3-MTT, CNAL or CNAP Spot Check Form Ship Depart Equipment Work Center Date Performed MIP MRC
3-MTT Member Spot Check Date: *If attributes are evaluated as unsatisfactory, all subsequent attributes will be graded as "0". +If major safety violation (loss of life, limb, eyesight) deduct 5 pts and all subsequent attributes will be graded as "0". For minor safety violation, only deduct 5 pts. NOTE: ASSESSMENT ATTRIBUTES WILL BE GRADED ZERO OR FULL VALUE. NO PARTIAL VALUE. Assessment Attribute Value Grade Notes 1 Observe the 3-MTT member conducting the spot check and determine the following by questions and personal observation. * a. 3-MTT member verified the MP PQS qualified to perform the MR? 2
b. 3-MTT member verified the MP presented the correct tools, Personal Protective Equipment (PPE) parts (NSN), material (Military Specification (MILSPEC) and test equipment (Calibrated). 3
c. 3-MTT member verified the MP identified the equipment (location, equipment validation). 4
d. 3-MTT member verified there were not any unauthorized changes or corrections to the MRC? 3
e. 3-MTT member verified the correct MRC for the equipment maintained? 3 2* Observe all steps of MR including all notes, warnings and cautions according to the MRC. * a. 3-MTT member verified the MP followed all steps of the MRC. 5 * b. 3-MTT member verified the equipment Tagout. 5 + c. 3-MTT member verified all safety precautions. 5 3 Verify the equipment condition reflects accomplishment of the MRC?
a. 3-MTT member assessed that maintenance was performed recently. 10
b. 3-MTT member observed proper use and disposal of Hazardous Material. 3
c. 3-MTT member verified the MRC was within the capability of the assigned individual to perform as written. 5
4 Verify PMS Reporting
a. 3-MTT member verified the Maintenance person reported the status of the MR to the WCS if Completed or Not Fully Accomplished and makes appropriate updates. 2
b. 3-MTT member reviewed TFBR for any problem with MRC. (if applicable) 2
p. 320
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-A-3 APPENDIX A
c. 3-MTT member verified material deficiencies detected by the PMS action were recorded in MDS. (if applicable) 2
Totals (Attributes) evaluated as NA are not calculated
3-MTT (SCAR) (Grade = Points Awarded ÷ Points Available)
Above Standards (90% or greater) At Standards (85-89.99%) Below Standards (less than 85%)
Points Available Points Awarded SAT or UNSAT
____________________________________________________ ______________ CNAL or CNAP INSPECTOR (PRINT) DATE
ADDITIONAL COMMENTS:
p. 321
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-A-4 APPENDIX A APPENDIX A SECTION II 3-MTT ORGANIZATION EFFECTIVENESS CHECK SHEET Ship: Date: Planned Maintenance System Administration # Assessment Attribute Value Grade Notes 1 Does the ship's XO serve as the 3-MTT Leader? 3 2 Does the ship's 3-M Officer (3MO) serve as manager of the 3-MTT and designate members in writing? 3
3 Does the ship's 3MO maintain copies of 3-MTT designation letters on file? 5
4 Does the 3-M Coordinator (3MC) serve as the 3-MTT Coordinator? 5 5 Does the 3MC maintain a matrix to select and track spot checks to be performed by the 3- MTT? 5
6 Does the 3-M office track spot check trend data for Hazmat, PPE, Tagout, Safety, and keep this data for 24 months? 5
7 Is the 3-MTT led by the XO with the 3MO and 3MC as primary assistants? 4
8 Is the 3-MTT composed of a minimum of 30 members from officers, chiefs, and departmental 3-M Assistants? 6
9 Are there a proportionate number of members from the 4 major departments? 4 10 Are 3-MTT members qualified 3-M 304 LCPO or DIVO, and designated in writing? 7 11 Do 3-MTT members provide divisional training and PQS support as requested or directed by the 3MO based on 3-MTT trends? 16
12 Does the 3-MTT support the 3MO in conducting self-assessments? 5 13 Does the 3-MTT meet monthly to discuss performance trends, improvement recommendations, and conduct training? 16
14 Does the 3-MTT conduct quarterly training for the E-7 and above? 16 Totals (Attributes evaluated as NA are not calculated.) 100 Above Standards (90-100%) At Standards (85-89.99%) Below Standards (<85%)
Additional Remarks:
p. 322
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-A-5 APPENDIX A
p. 323
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-1 APPENDIX B APPENDIX B 3-M INSPECTION CRITERIA
p. 324
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-2 APPENDIX B APPENDIX B SECTION I-A SCHEDULING AND EXECUTION EFFECTIVENESS REVIEW (SEER) Complete the SEER checklist below for each WC. Enter a numeric evaluation of each inspection attribute and provide amplifying information to describe the deficiencies driving point deductions on the “Remarks” page provided. Significant deficiencies will be reported via the final inspection report.
Command Department Division Work Center Date General Attributes Value Points 1. Does the WC PMS file contain: a.* Current Service Brief? 1 b.* Current and applicable 3-M messages and notices? 2 2. Do MIPs and MRCs accurately reflect equipment configuration; are non- applicable MRCs correctly lined out and are applicable MRCs active? (May be MIP standardization violations) 10 3. * Does the WC retain an auditable r ecord of personnel PMS qualifications and designation letters? 5 Maintenance Requirement Card (MRC) Deck 4. * Is the WC deck of MRCs, includ ing classified MRC locator cards, complete and current? (Per TYCOM direction) 2 5. Are classified MRCs complete and current? 3 6. Are blanks requiring Ship's Force data filled in prior to use? 3 Chain of Command SKED Administration 7. Are all administrative changes approv ed at the appropriate level? a. Is the FR approved by DH? (Verify using journal tab.) 2 b. Are weekly Closeouts performed by COB on the first day of the week at the appropriate level? 2 c. All lineouts and MRC customization approved at the appropriate level. 2 d. Check notes reviewed and al erts approved by the DIVO? 2 Location Guide Lists 8. a.* Do LGLs contain required inform ation (e.g., equipment name, equipment location, equipment serial number or unique identifier)? 3 b.* Are maintenance items in SKED associated to the existing equipment configuration? 3 Situational Requirements 9. * Are all situational (states, triggers , metered) events being scheduled and executed in SKED? 8 PMS Execution and Accountability 10. Are check note entries accurate, valid, and complete? 3 11. * Was maintenance assigned only to qualified maintenance personnel? 4
p. 325
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-3 APPENDIX B 12. Was currently scheduled, previously completed, situational requirements and unscheduled maintenance entered into SKED? 10 13. Is a unique identifier or tag-out serial number recorded in “check notes” for maintenance actions marked as complete that required Tag-outs? 2 14. Have the minimum number of spot checks and monitored checks been accomplished? 3 FBR File 15. Are FBRs being tracked in SKED, “A ction Taken” block update by WCS? 2 Inactive Equipment Maintenance (IEM) 16. Is the start of an inactive period co rrectly annotated and approved by DH? 2 17. Are IEM requirements properly scheduled? 5 18. Is the completion of the inac tive period correctly annotated? 2 Totals (Attributes evaluated as “NA” are not calculated) Total Points Available: 81 Total Points Awarded _______
SAT UNSAT Inspector Name and Command (Print and Sign)
* Electronic Versions Acceptable Sat = 85 percent or better Attribute Scoring: > 85% = Satisfactory = Full Credit < 85% = Unsatisfactory = No Credit Example - Attribute 17: If 85% or better of IEM requirements were properly scheduled, points awarded would be five (5). If less than 85% of IEM requirements were properly scheduled, points awarded would be zero (0).
p. 326
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-4 APPENDIX B SEER REMARKS Provide amplifying information to describe the deficiencies driving point deductions. Significant deficiencies must be reported via the final inspection report. Attribute # Amplifying Information
Print Name: Signature: Command: Date:
p. 327
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-5 APPENDIX B APPENDIX B SECTION I-B COMMAND LEVEL EFFECTIVENESS REVIEW (CLER) Using the attributes and grading criteria described here, conduct the CLER for the ship. Provide amplifying information for deficiencies causing point reduction on the remarks page. Command: Date: General Attributes Value Points 1. Does the 3MC: maintain: a. A Change Accountability Log? 2 b. * A log (approved by the XO) tracking the assignment of MRCs from split MIPs to ensure all applicable MRCs are assigned? 3 c. A master classified MRC file? 2 d. * A current PMS (and where applicable TFR) DVD or downloaded file? 3 2. Does the command have a reliable system for backing up MDS and PMS data? 5 3. * Does the 3MC have an effective system in place to track, route, and explain externally provided PMS changes? 3 4. Is there an effective system in use (Spot Check Program) whereby supervisory personnel periodically and routinely monitor PMS performance? 8 5. Have all FBRs entered in SKED been properly reviewed by the CoC and submitted off hull within seven (7) days? 3 6. * Does the ship or activity conduct internal audits (Quarterly Self- Assessments) of all WC? (Retain latest copies of deficiencies, corrections, and abatement for current and previous quarter) 15 7. * Does the 3MC provide weekly status reports to the XO per specific TYCOM directive? 3 8. * Does the 3MC have an approved master copy of 3-M PQS specifically tailored for the command? 3 9. * Does the 3MC maintain an auditable record of PMS PQS for the command (e.g., copy of service record entries, signed copy of PQS cover letter, officer verified divisional training record, RADM)? 3 10. Does the 3MC maintain the status of command FBRs, responses and follow up actions taken in SKED? 3 11. Does the 3MC track assessment MRCs (800/AP series) and verify completion with the local agency? 10 12. Is the 3MC triggering GLOBAL events and STATES across the unit? Does the 3MC have an updated major event listing? 10 13. Does the ship or activity conduct 3-M program training per directives? 8 3-M Training Team
p. 328
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-6 APPENDIX B 14. Does the ship's 3MO serve as manager of the 3-MTT and designate members in writing? 3 15. Does the ship's 3MO maintain copies of 3-MTT designation letters on file? 3 16. Does the 3MC serve as the 3-MTT Coordinator? 3 17. Does the 3MC maintain a matrix to select and track spot checks to be performed by the 3-MTT? 4 18. Does the 3-M office track spot check trend data for Hazmat, PPE, Tag-out, Safety, and keep this data for 24 months? 4 19. Is the 3-MTT led by the XO with the 3MO and 3MC as primary assistants? 3 20. Is the 3-MTT composed of a minimum of 30 members from officers, chiefs, and departmental 3-M Assistants? 5 21. Are there a proportionate number of members from the 4 major departments? 4 22. Are 3-MTT members qualified 3-M 304 LCPO or DIVO, and designated in writing? 7 23. Do 3-MTT members provide divisional training and PQS support as requested or directed by the 3MO based on 3-MTT trends? 10 24. Does the 3-MTT support the 3MO in conducting self-assessments? 5 25. Does the 3-MTT meet monthly to discuss performance trends, improvement recommendations, and conduct training? 10 26. Does the 3-MTT conduct quarterly training for the E-7 and above? 10 Totals (Attributes evaluated as “NA” are not calculated) Total Points Available 155 Total Points Awarded
SAT UNSAT Inspector Name and Command (Print and Sign)
* Electronic Version Acceptable Sat = 85 percent or better Attribute Scoring: All scoring will be done in a “yes” or “no” format. Example: If yes to the block all points will be awarded. If no to the block, zero points will be awarded.
p. 329
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-7 APPENDIX B CLER REMARKS Provide the attribute number and amplifying information describing the deficiency that has caused a deduction of points. Attribute # Amplifying Information
Print Name: Signature: Command: Date:
p. 330
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-8 APPENDIX B APPENDIX B SECTION II-A SPOT CHECK ACCOMPLISHMENT RATING (SCAR) Using the basic definitions and guidelines described, determine the PMS Spot Check Accomplishment Rating (SCAR) for each WC. Enter the values determined on the SCAR Check Sheet, section II-A of this Appendix. Approximately 250 spot checks are accomplished during a 3MI (100 of those are DCPO “40 Work Center” type checks). Every WC gets at least one spot check. The CNAL/CNAP inspection team determines the number of spot checks to be conducted per WC based on PAR and SAR reports exported from the ship prior to inspection. Numbers reflect the WC accomplishment load. The five “majors” (Weapons, Combat, Air, Reactor and Engineering) receive the most while the rest are spread out according to the numbers. 1. Complete an MRC evaluation, SCAR Check Sheet , section II-A of this Appendix, for each MRC selected. Based on the results, evaluate the overall effectiveness of the accomplishment of each MR selected. Enter a numeric evaluation of each assessment attribute (zero or full credit) and provide amplifying information to describe the deficiencies. Significant deficiencies must be reported via the final inspection report. 2. The SCAR Check Sheet is a series of inspec tion attributes to determine the accomplishment status of an MRC that had previously been reported as accomplished. Although the sheet may be used as a reference for conducting a real time monitored MRC evaluation, for the purposes of conducting a 3MI, all spot checks will be conducted on accomplished (historic) MRCs. 3. Due to the nature of MRC completion, suppor ting programs such as Tag-Outs and HAZMAT are encountered. Care should be taken to avoid expanding the spot check to a review of the processes of those programs thereby preventing the assessor from determining the accomplishment status of the MRC under review. 4. The following is expanded guidance for comp letion of the SCAR Check Sheet. Best practices or other policies not supported by source documentation must not be included in evaluating compliance: a. (1.a) Determine if the MP is qualified to perform the maintenance task. PQS 301 is required for all MRCs but attention should also be paid to other qualifications required such as Quality Maintenance. See Volume 5, Part I, Chapter 3, paragraph 3.4 of this manual or graduation from a required school such as gage calibration technician. b. (1.b) Determine if the correct TPMTE were used during the performance of the MRC. If the MP did not have the required TPMTE, it is unlikely that they would have been able to complete all the procedural steps of the MRC as required. If an item of TPMTE was required to perform a conditional step and that step was not required to be accomplished, it is not considered deficient. If the required test equipment required calibration, ensure that the calibration is within date and the equipment is of sufficient scale to accomplish the MRC.
p. 331
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-9 APPENDIX B c. (1.c) Determine if the MP maintained the correct equipment. d. (1.d) Examine the MRC to determine that any locally applied changes are authorized by procedural notes, external correspondence or allowed by reference (a). e. (1.e) Determine applicability of the M RC to the component that the MP signed for completion. NOTE: IF A PROCEDURAL S TEP WAS NOT COMPLETED, THE MRC SHOULD NOT HAVE BEEN REPORTED AS COMPLETE AND THEREFORE THE ATTRIBUTE GRADE SHOULD BE ZERO AND ALL SUBSEQUENT ATTRIBUTES SHOULD ALSO BE ZERO, EFFECTIVELY “FAILING” THE SPOT CHECK. f. (2.a) From a variety of potential techniques, determine if the MP performed all the required steps of the MRC. This may be accomplished via re-enactment, or re- performance. The inspector should come away with a clear impression that all the steps of the MRC were either fully accomplished or not. NOTE: IF A REQUIRED TAG-OUT WAS NOT CONDUCTED IN SUPPORT OF ACCOMPLISHING THE MRC, THE MRC SHOULD NOT HAVE BEEN CONDUCTED AND REPRESENTS A SERIOUS SAFETY VIOLATION. THEREFORE, THE ATTRIBUTE GRADE SHOULD BE ZERO AND ALL SUBSEQUENT ATTRIBUTES SHOULD ALSO BE ZERO, EFFECTIVELY “FAILING” THE SPOT CHECK. g. (2.b) If required by the MRC, verify th at a tag-out was hung before the maintenance was performed. Ensure the isolation boundaries were appropriately identified and correctly positioned to ensure complete isolation of the maintained equipment. If no tag-out was required, write NA on the sheet. NOTE: FAILURE TO ADHERE TO A SAFETY PRECAUTION PROVIDED ON THE MRC CONSTITUTES A SERIOUS SAFETY VIOLATION AND THE FAILURE TO PERFORM THE MRC AS WRITTEN. THE ATTRIBUTE GRADE WILL BE ZERO AND ALL SUBSEQUENT ATTRIBUTES WILL ALSO BE ZERO, EFFECTIVELY “FAILING” THE SPOT CHECK. h. (2.c) Determine compliance with all specifi c safety precautions listed on the MRC. If no safety requirements were invoked, write NA on the sheet. i. (3.a) By physical examination of the maintained equipment, determine if maintenance of the nature required by the MRC had been performed. Take note of fasteners that would have had to be disturbed, dirt in filters, fresh oil, etc., to make a judgment as to whether the maintenance has been performed. j. (3.b) Determine through questioning and record verification that HAZMAT was properly used and disposed of as a means of determining whether the MRC was accomplished. Once the inspector has determined that the HAZMAT was used and disposed of correctly, this attribute is considered fulfilled. If no HAZMAT was required to be utilized, write NA on the sheet.
p. 332
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-10 APPENDIX B k. (3.c) Determine if the MP could have performed the MRC from a standpoint of being trained and proficient in the tasks called out for by the procedure. l. (4.a) Determine if the MP filled out the 13-Week Accountability Log or annotated proper disposition of maintenance in SKED correctly for the accomplished MRC with the appropriate accomplishment date. Ensure if a tag-out isolation was used, the tag serial number is recorded in the space allowed or as a check note in SKED. Ensure that the printed name and legal signature of the MP who performed the maintenance is recorded or, in case of group performed PMS, the MP in charge of the group. m. (4.b) From reviewing th e discussions and findings during the spot check, determine if an FBR had been submitted if required. If no FBR was required, write NA on the sheet. n. (4.c) Determine if a material deficiency was noted during the PMS; if so, examine the CSMP to ensure the deficiency was documented. If no material deficiency was noted, write NA on the sheet. If material discrepancies are properly documented in the CSMP attribute graded as a two (2). Material discrepancies that are not documented in the CSMP will receive an automatic grade of zero. 5. When a Spot Check is determined to be below standards, the command undergoing inspection is likely to have numerous questions. To facilitate root cause analysis and the formulation of an effective corrective action plan, care should be taken to clearly identify factors contributing to deficiencies that led to the conclusion that the MRC was not conducted as written or not conducted at all.
p. 333
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-11 APPENDIX B APPENDIX B SECTION II-B SPOT CHECK ACCOMPLISHMENT RATING (SCAR) CHECK SHEET Planned Maintenance System (PMS) 3-M Spot Check Form SHIP DEPARTMENT EQUIPMENT WORK CENTER DATE PERFORMED MIP EVALUATED MRC EVALUATED
Maintenance Person: Spot Check Date:
NOTES: “*” is evaluated as unsatisfactory, all subsequent attributes will be graded as "0". “+” If major safety violation (loss of life, limb, eyesight) deduct 5 pts and all subsequent attributes will be graded as “0”. For minor safety violation, only deduct 5 pts. Inspection Attributes will be graded zero or full value. No partial value. Inspection Attributes that are Not Applicable will be marked NA and no value given.
Inspection Attribute Value Grade Notes Contact the MP assigned responsibility for the accomplishment of the MRC, have the individual deliver MRC, and determine the following by questions, personal observation, or both. 1. a.* Is the MP qualified (PQS) to perform the MR? 2
b. Did the MP present the correct tools, Personal Protective Equipment (PPE), parts (NSN), material (Military Specification) and calibrated test equipment? 3
c. Did the MP properly identify the equipment (location, equipment validation)? 4
d. Are there unauthorized changes or corrections to the MRC? 3 e. Is the MRC correct for the equipment maintained? 3 Demonstrated all steps of MR including all Notes, Warnings and Cautions according to the MRC. 2. a.* Followed all steps of the MRC. 5 b.* Correctly performed equipment Tag- Out. 5 c.+ Followed all safety precautions. 5 Does the equipment condition reflect accomplishment of the MRC? 3. a. Is it apparent that maintenance was performed recently? 10 b. Correctly demonstrat ed use and disposal of Hazardous Material. 3 c. Was the MRC within the capability of the assigned individual? 5 PMS Reporting 4. a. MP reported status of MR to the WCS if Completed or Not Fully Accomplished and made appropriate updates. 2
p. 334
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-12 APPENDIX B b. WC generated FBR for any problem with MRC. 2 c. Material deficiencies detected by the PMS action were recorded in MDS. 2
Attributes Evaluated as “NA” are not Calculated Total Points Available: Total Points Awarded: Spot Check (SCAR) (Grade = Points Awarded ÷ Points Available): SCAR = Above Standards (90% or greater) At Standards (85-89.99%) Below Standards (less than 85%) Above Standards At Standards Below Standards Below Standard grade requires immediate accomplishment (if 3-M Manager determines re- performance is required) monitored by a Chief Petty Officer Additional Remarks: Printed Name: ________________________________ Signature: ___________________________________ Command: __________________________________________________ Date: _________________________
p. 335
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-13 APPENDIX B APPENDIX B SECTION III MAINTENANCE ACCOMPLISHMENT RATE (MAR)
1. The Maintenance Performance formula capture s maintenance that was not scheduled. 2. The PAR and SAR reports are au tomatically generated by SKED. 3. The MAR grade will be determined utilizing th e formula reflected in a specified date range.
PAR COMP + SAR COMP M A R = ÷ PAR COMP + SAR COMP + ALERTS + LOST + OMITTED
4. “Omitted” is defined as any maintenance acti on that should have been performed on any and every maintenance item and no matter the reason did not get scheduled. For example: a. Situational or state maintenance that did not get scheduled when the situation dictated. b. Improperly lined out periodic checks. c. Non-accomplished IEM checks. d. Non-accomplished maintenance added via ACN, FBR, Preliminary PMS, etc.
p. 336
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-14 APPENDIX B APPENDIX B SECTION IV-A CURRENT SHIP’S MAINTENANCE PROJECT VALIDITY FACTOR (CVF) WORK CANDIDATE WORKSHEET WC JSN EQUIP CASREP MCAP 1 2 3 4 5 6 7 8 9 10 11 12 Score
C V F T o t a l s Reference: CNAL or CNAP OMMS-NG Users Guide. Automatic Failure – Active CASREPs – Does the associated JCN reflect the CASREP and have the related data filled in? Automatic Failure – SFWL (MCAP-MODES). Program logs reviewed, those found not per COMFLTFORCOMINST 4790.3 Volume VI Chapter 19-7 will be used as part of the total JSNs to be evaluated for the WC.
CSMP was reviewed with the following results: Deduct 1. Problem description inadequate. 10 2. Recommended solution inadequate. 10 3. Write up does not match maintenance level requested by the originating WC. 10 4. 1 st and 2nd contacts incorrect. 2 5. CSMP summary incorrect (does not state problem). 2 6. Configuration item does not match equipment in the narrative. 20 7. Equipment Operational Code (EOC) does not match description in the narrative. 15 8. Safety code (if used) incorrect or not described in narrative. 5 9. Deferral reason code incorrect. 2 10. Deadline date invalid or missing for TA 2 or TA 3. 2 11. Priority code incorrect. 2 12. Ship’s Force did not demonstrate knowledge of deficiency or current status. a. Not familiar with JCN and current repair status. 2 b. Could not identify what “Maintenance Level” was originally requested by WC. 2 c. Did not know who conducts the IUC and TYCOM screening and what the codes represent. 2 d. Did not know where the availability code is listed on the CSMP report and what it represents. 2 e. Did not have the ship’s availability listing to use as a reference tool. 2 f. MJB516 CSMP report printed incorrectly, missing information or did not have RPPO Log. (MJB512 Report or parts status included on MJB516) 2 g. Was not aware of any IUC or TYCOM remarks on CSMP report. 2
p. 337
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-15 APPENDIX B h. Was not aware that a lead or assist WC had been assigned. 2 i. Was not proactive in seeking repair (an extend ed period on the CSMP with no action taken). 2 j. No parts on order for Ship’s Force JSN within a reasonable amount of time. (1 week) 2
Notes: (1) TYCOM Off-Site Evaluation: Items 1 – 11 apply to each JCN evaluated. (2) TYCOM On-Site Evaluation: Items 1 – 12 apply to each JCN evaluated.
Ships Force - Name and Rank
Work Centers: _______ _______ _______ _______ _______ _______
This is a targeted review of shipboard CSMP entries - 10 percent of every WC’s CSMP (minimum of 2, maximum of 15 JCNs) and accomplished ashore prior to a visit by TYCOM MDS specialists. Targeted JCNs consist of TA 1, 2 and 3, Safety and EOCs of 2, and TA 4s. As per the items listed on the CVF form, the TYCOM inspection team shall check for accuracy to include problem description, recommended solution blocks, does the maintenance level requested match the write up, EOC and Safety codes match write up, etc. Finally, for each JCN selected, the ship is required to demonstrate knowledge of the deficiency and status. This is accomplished by asking a series of questions to all WCS and DIVO as listed on the CVF form. The answers to these questions (presented as an open book practical exam) are listed on the CSMP, MJB516 report, Repair Parts Petty Officer (RPPO) log or ships availability listing.
CSMP Validity Factor (CVF). CVF is the overall qualitative measure of the accuracy and completeness of ship’s material deficiencies and deferred corrective maintenance as represented by the complete CSMP. CVF is defined by the following formula:
Total Number of Valid Entries CVF = ÷ Total Number of Entries Sampled
All jobs in Ship’s Force Work List (SFWL) Programs, which are over 30 days old, will be entered into OMMS-NG or P-OMMS. SFWL programs include Equipment Deficiency Log (EDL), Material Condition Assessment Process (MCAP) and TSIMS/MODES. All SFWL jobs over 30 days old not entered in either OMMS-NG or P-OMMS will be counted as invalid work candidates during the 3-M inspection. An exception to the 30-day requirement will be made for MCAP and EDL deficiencies identified from the Pre-Availability Materiel Condition Assessment Inspection prior to a PIA or DPIA and through the end of the PIA or DPIA, which do not require the ordering of repair parts or the writing of a control work package. Thirty days after the PIA or DPIA, all open MCAP and EDL deficiencies over 30 days old and not documented in either OMMS-NG or P-OMMS will be counted as invalid. All SFWL items identified and entered because of the Duty FM or Safety Department evaluation are excluded from the 30-day policy and will be maintained in the SFWL program as open until completed. After 30 days these deficiencies still require entry into the CSMP. CSMP Validity Factor (CVF) grade sheets are subject to change as new versions of automated maintenance management systems are implemented on-line.
p. 338
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-16 APPENDIX B APPENDIX B SECTION IV-B SELF-REPAIR EFFICIENCY (SRE) REVIEW
ADMINISTRATIVE SECTION GUIDELINE FOR PROGRAM EVALUATION: Trouble Call Program (TCP) 30% Points Available Points Awarded 1. Total Number of trouble calls submitted from last evaluation _________ Total Number of trouble calls completed from last evaluation _________ 20
NOTE: TCP – THE CONVERSION OF DELINQUENT TROUBLE CALL DISCREPANCIES MUST NOT EXCEED 5 PERCENT OF THE TOTAL OPEN TROUBLE CALL DISCREPANCIES EVALUATED DURING THE INSPECTION PERIOD PER 4790.1 INST, GUIDELINES.
2. Are any trouble calls older than 7 days? 20 3. Are repair technicians creating a work candidate at least monthly to account for trouble call hours? (Repair officer maintains 6 months) 20 4. Are repair technicians reviewing open and completed trouble calls in MODES daily? 20 5. Are EDOs conducting daily audits? 10 6. TC MODES database has adequate information describing the deficiency or problem of the equipment. Fields display the correct type of information required. 10 TCP
Ship Self Repair Periods (SSRP) 50% 1. Are JCNs completed at ship level appr oval with lead and assist hours taken? 15 2. Are JCNs in the repair organizations queue, reviewed within 7 days of SHIP level approval? 15 3. Are WC codes (SHOP) listed on the planning list, correct? 15 4. Are completed work candidates signed and kept by repair organization for one quarter? 5 5. Is there a long-range master repair schedule developed? 5 6. Are repair period EXCEL spreadsheets kept by the repair officer for one quarter? 5 7. Is the repair officer conducting arrival conferences two (2) weeks prior to the start of a department’s availability period that includes training on proper documentation of material deficiencies and assigning priority to the work request? 20
8. Is the repair officer conducting daily production meetings with departments in avail to include discussions of scheduling of work, parts status, completion, and acceptance of work? 20
SSRP NOTES:
Practical (PRAT) 20% 1 2 3 4 5 6 7 8 9 10
p. 339
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-17 APPENDIX B ADCA or Fire Marshall 1 0 0 A - T e c h 1 0 0 E - T e c h 1 0 0 R - T e c h 1 0 0 Deck Bos'n or Tech 1 0 0 E A R e p a i r W o r k C e n t e r 1 0 0 E E R e p a i r W o r k C e n t e r 1 0 0 E R R e p a i r W o r k C e n t e r 1 0 0 PRAT 1. Create list of assigned JCNs using the Maintenance Assignment filter. 10 2. Process JCNs utilizing the Maintenance Assignment drop down list. 10 3. Add, update and complete lead and assist WC data. 10 4. Reject JCNs with rejection remarks. 10 5. Generate and print single and multiple AWRs 10 6. Create planning list based on repair WC assigned. 10 7. Export a planning or work candidate list. 10 8. Utilize Variations Tab to add planning information when creating list. 10 9. Identify ship level approved, completed JCN's with no task total MN-HRS documented. 10 10. Utilize Parts Tab to review part status. 10
SRE Total = (TCP x .3) + (SSRP x .5) + (PRAT Avg. x .2) SRE = _________
ADMINISTRATIVE SECTION GUIDELINE FOR PROGRAM EVALUATION: EFFECTIVE: PROGRAM IS WORKING CORRECTLY WITH FEW MINOR DEFICIENCIES AND IS ADMINISTERED BY PERSONNEL COMPLETELY FAMILIAR WITH THEIR RESPONSIBILITIES. (GRADE > 90%) PARTIALLY EFFECTIVE: PROGRAM HAS A FEW SIGNIFICANT DEFICIENCIES BUT IS MEETING THE BASIC GOAL OF THE PROGRAM. (GRADE 85 – 89.99%) NOT EFFECTIVE: PROGRAM HAS NOT BEEN PROPERLY IMPLEMENTED; A PROGRAM THAT HAS THE APPROPRIATE DIRECTIVES PUBLISHED WITH SHIPBOARD INFRASTRUCTURE IN PLACE, BUT NOT CORRECTLY EXECUTED, OR A PROGRAM WITH SIGNIFICANT DEFICIENCIES. (GRADE < 85%)
Ships Information Management System. Within this program is a module called MODES. MODES is a program on the ships LAN that provides command wide visibility and tracks all shipboard trouble calls through a central watch. This watch prescreens all trouble calls, and if determined to be valid, is entered into MODES and farmed out to a repair WC for disposition. If trouble calls cannot be rectified within 30 days, they must be entered on the CSMP. TSIMS tracks material deficiencies by displaying past repairs that would not normally be entered in the CSMP (SFWL). Man-hours are captured by entering a man-hour roll up at the end of the month, utilizing special XSYSTEMITM APLs created by CNAL and CNAP. This input to the CSMP is captured and graded using an SRE grading form.
p. 340
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-18 APPENDIX B APPENDIX B SECTION IV-C REPORTING AND ASI PROCESSING CONFIDENCE FACTOR (RAF) REVIEW
OMMS-NG OR P-OMMS SYSTEM MAINTENANCE REVIEW Points Availabl e Points Awarde d 1. Is the Import Correction queue empty? 5 2. Has Archive been run in the last 15 days? 5 3. Has Inactive been run in the last 15 days? 5 4. Have work candidates been removed from past availabilities C+30 days? 5 5. Is the REJ availability used to track jobs rejected or questioned by the TYCOM TRIAD empty? 5 6. Have old availabilities been re moved from OMMS-NG or P-OMMS? 5 7. Is a current, up to date, Ship Availability Listing readily available to the ship? 5 8. Does FAS have a tracking system for up-line reporting? Is last 13 weeks of .uru and .pts on file? 5 9. Does FAS have a tracking system for bulk loaded MM0001 files? Is last 13 weeks of bulk loads on file? 5 10 . Does FAS have a tracking system for customer feedback files? Is last 13 weeks of feedbacks on file? 5 11 . Does FAS maintain a log tracking significant OMMS-NG or P-OMMS down time? 5 12 . Are current OMMS DAPs installed, and does the FAS know under what conditions they are utilized? 5 13 . Is the Reports Release queue being managed and cleared of obsolete reports? (Any reports over 14 days) 5 14 . Are values in the Site Parameter set per TYCOM directives? 5 15 . Is the Maintenance Assignment dropdown list populated per TYCOM directives? 5 16 . Is the Work Candidate Status dropdown list populated per TYCOM directives? 5 17 . Are WCs per the Standard Work Center Codes identified at https://www.navsea.navy.mil/Home/SUBMEPP/Products/JFMM/TYCOM / 5
18 . Is there an effective process in place that deletes users as they transfer from the command? 5 19 . Does the Review and Approval queue have work candidates older than seven days below Ship Level Approval? 5 20 . Does the FAS have the current TYCOM directives and are they readily available to the ship? (i.e., Current CNAL User Guide, CNAP OMMS-NG User Guide, Ship’s Force Resource Manual for Aircraft Carrier Availability Planning, TSIMS/MODES User Guide, CNAF 3M Gazette Newsletter (4 Quarters)). 5
Total Points Available 100 Total Points Awarded Inspector Notes:
p. 341
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-19 APPENDIX B
Reporting and Automated Shore Interface (ASI) Processing Confidence Factor (RAF). RAF is the ability of ship’s maintenance and logistics personnel to make sure up-line reporting and ASI processing are done correctly and promptly, and system management of OMMS-NG is within CNAL/CNAP parameters. RAF is defined by the following formula:
Total Number of Points Awarded R A F = ÷ Total Possible Points
Determining RAF: RAF will be evaluated following the guidelines of appendix A (Engineering/Reactor Reporting ASI Processing Confidence Factor (RAF)). P-OMMS will be evaluated using a separate RAF sheet on those ships configured with P-OMMS. Reactor department will receive the P-OMMS RAF grade.
p. 342
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-20 APPENDIX B APPENDIX B SECTION IV-D ZONE INSPECTION ASSESSMENT
OVERALL PROGRAM EVALUATION: Each attribute valued at four points. GUIDELINE FOR PROGRAM EVALUATION: ABOVE STANDARDS: Program is working correctly with few minor deficiencies and is administered by personnel completely familiar with their responsibilities (scoring 90 – 100%). AT STANDARDS: Program has a few significant deficiencies but is meeting the basic goal of the program (scoring 85-89.99%). BELOW STANDARDS: Program has not been properly implemented; a program that has the appropriate directives published with shipboard infrastructure in place, but not correctly executed, or a program with numerous signifi cant deficiencies (scoring < 85%). NOTES: 1. The CNAF 3-M Team senior inspector can determine BELOW STANDARD based on a single major repair level-one safety discrepancy noted during assessment. 2. The conversion of delinquent zone inspection discrepancies to work candidates will not exceed 5% of the total open zone inspection discrepancies evaluated during the inspection period per 4790.1 guidelines. 3. CNAF 3-M Team will randomly select zone inspectors for observation during the zone inspection. Eighty percent (80%) of the selected inspectors and spaces should meet the criteria required to receive a satisfactory in line items 9, 13, 14, 15, 20 and 21.
p. 343
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-21 APPENDIX B Zone Inspection Program Check Sheet # ATTRIBUTE SAT UNSAT 1. Are all spaces of the ship in spected at least once a quarter? 2. Does the CO participate in zone inspections as an inspector? 3. Are the ZIDLs in TSIMS/MODES database correctly prioritized? 4. Are ship's officers and CPOs trained in the conduct of zone inspections? 5. Does the XO participate in zone inspections as an inspector? 6. Does the XO maintain an auditable record for the last 12 months indicating that all spaces have been inspected at least once a quarter? 7. Does the 3MO designate zones, zone boundaries, number of zones and the spaces assigned to each zone? 8. Does the 3MO furnish inspecting party with inspection binders containing blank ZIDLs appendix C section I, zone inspection material guide appendix C section II, and a copy of the last inspection ZIDLs?
9. Are all compartments, gear lockers, drawers, stowage lockers & other enclosures unlocked? 10. Do XO, DCA, safety officer, electrical officer (ELO) or designated representative (E-7 or above) provide specific direction on points of interest or other inspection criteria prior to commencement of zone inspection?
11. ZIDLs in MODES database have adequate information describing the deficiency or problem of the equipment (s). 12. Do DHs, DIVOs or LCPOs ensure all repair level one safety discrepancies are resolved immediately and reported to XO within 24hrs? 13. Do inspectors document all discrepancies on ZIDL? 14. Do inspectors show up on time with flashlight and conduct inspection properly? 15. Do inspectors understand inspection criteria? 16. Does the 3-M Office collect, review, and maintain completed ZIDLs and enter them into MODES module located in TSIMS program? 17. Does the 3-M Office and D3MAs correctly document discrepancies into MODES? 18. Are open ZIDLs in MODES older than 30 days for originating WC deficiencies or older than 7 days for discrepancies beyond the division's capabilities? 19. Does the 3-M Office and 3MAs take hours on closed ZIDLs in MODES? 20. Does each division have a ZIDL folder or binder containing ZIDLs from the last year’s inspections and blank ZIDL forms for each space assigned? 21. Does each division have a CSMP that reflects current condition and discrepancies for each space assigned? 22. Does the 3MO forward the MODES and the Zone Inspection Discrepancy Report to the XO, DHs, PAs DCA, ELO, Safety Officer, DEPT LCPOs, DIVOs and LCPOs for review?
23. Does the XO, DHs, DCA, ELO and Safety Officer review MODES and the Zone Inspection Discrepancy Report for action routed by the 3-M Officer?
24. When corrections are complete, does the department ensure the MODES database is routinely updated to reflect the status of corrective action via the 3-M Office?
25. Does the ship maintain a copy of the Ship's Force assessment for one year and the last three (3) CNAF assessments?
FINAL GRADE Printed Name: _______________________________ Signature: ____________________________________ Command: __________________________________________ Date:______________________
p. 344
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-22 APPENDIX B Zone Inspection Program Evaluation determines the ship’s ability to conduct thorough space inspections, and document and fix deficiencies. ZIPE is defined by the following formula:
Total Number of Satisfactory Questions X 4 Points ZIPE = ÷ Total Number of Points Available (100)
Determining ZIPE: ZIPE program is evaluated as per Zone Inspection Program Check Sheet. Final grade is applied across all departments.
p. 345
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-23 APPENDIX B APPENDIX B SECTION V OMMS-NG PRACTICAL (MCF) SHIP: DEPARTMENT: WORK CENTER: LEVEL of ACCESS:
If the results of line item 1 or 2 = NO, Automatic Failure ZERO points awarded. 1. 3-M PQS Qualified. YES NO 2. Can user log into OMMS-NG or P-OMMS application using own login? YES NO
Points Awarded 3. Display a list of configuration items (equipment). 10 4. Display a list of work candidates. 10 5. Demonstrate adding a work candidate. 10 6. Demonstrate changing or updating a work candidate. 10 7. Demonstrate closing a work candidate. 10 8. Review work candidate history. 10 9. Order and approve maintenance parts. 10 10. Generate and print CSMP reports.(MJB516 or MJB512) 10 11. Review and approval of work candidates - able to distinguish the following: a. Configuration item - is JCN written against correct configuration item? Does it match the write up? 2 b. Problem description and recommended solution - Remarks sufficient? 2 c. Maintenance level - Does it match what was requested by OWC in the write up? 2 d. Deferral reason code - Appropriate (justified in the write up)? 2 e. 1st and 2nd contacts - Correct? 2 f. EOC - Appropriate and accurate? 2 g. CSMP summary – Does the summary state a problem? 2 h. Deadline date - Invalid or missing for TA 2 and 3, invalid for TA 1 or 4 if assigned? 2 i. Safety Code - Appropriate (justified in the write up)? 2 j. Priority Code - Appropriate (justified in the write up)? 2 Totals 100 Percentage Ship’s Force Name and Rate: Inspector’s Name: ___________________________________________ Date:____________________
p. 346
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-24 APPENDIX B MDS Confidence Factor (MCF). The cornerstone of the program is the ability of ship’s maintenance personnel to initiate complete and accurate MDS documents. MCF will be determined based on a practical test of a user’s skill in basic OMMS-NG or P-OMMS system navigation. MCF is defined by the following formula:
Total Number of Satisfactory Practical Exams M C F = ÷ Total Number of Practical Exams
Determining MCF: An MDS practical will be conducted for each work center. The work center test sample will include maintenance personnel, RPPOs, WCSs, LCPOs, DIVOs, DHs, and MSC personnel. Those personnel tested who have access levels above WCS will have their grade applied to all WCs under their cognizance.
p. 347
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-B-25 APPENDIX B APPENDIX B SECTION VI 3-M INSPECTION COMMAND TOTAL SCORE 1. The FINAL GRADE consists of two parts. (PPR x .50) + (MPR x .50). A minimum grade point of 85 is required for a passing score. In addition, a CVN WILL FAIL if any of the following are true: a. Two or more “major departments” (C ombat, Air, Reactor, Engineering) fail. b. The overall RAR, SCAR or MPR score is under 85. c. The overall Damage Contro l (DCPO type checks in “40” Work Centers) SCAR is under 85. 2. PPR (PMS Performance Rate). PPR = (MAR x SCAR) divided by 100. This is the overall MAR (combination of PAR and SAR) multiplied by total SCAR (spot check validation) divided by 100 and expressed as a RATE. In other words, if a ship is properly scheduling only 90% of the checks assigned from NAVSEA, and then properly accomplishing those checks at a grade of 90%. Then PPR would be 90 x 90= 8100 divided by 100= 81 PMS Performance RATE. The PMS side counts as HALF of the overall grade. 3. MPR (MDS Performance Rate). The MDS portion gets an overall 50% weight of the overall 3-M Inspection grade. This comes from the weight fleet commanders (CNAL or CNAP) place on CSMP accuracy and validity. This leads to proper planning and budgeting for complex refueling overhauls, extensive yard periods, and getting CVNs out on time and at the lowest cost. The 5 sections detailed in section IV are weighted as: MPR = (MCF x .20) + (ZIDL x .25) + (CVF x .30) + (SRE x .20) + (RAF x .05). 4. OVERALL GRADE is computed as CTS Formula: CTS = Average of DTS DTS = Average of Work Center Score Work Center Score = (PPR X .50) + (MPR X .50) PPR = MAR X SCAR ÷ 100
p. 348
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-1 APPENDIX C APPENDIX C ZONE INSPECTION DEFICIENCY LIST, ZONE INSPECTION MATERIAL GUIDE AND FLOW CHARTS
p. 349
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-2 APPENDIX C APPENDIX C SECTION I ZONE INSPECTION DEFICIENCY LIST (ZIDL) FORM
LOCATION: Page: of
ZONE: DATE:
WORK CENTER INSPECTO R PRESENTER RECORDER
OVERALL GRADE: Outstanding Excellent Satisfactory Unsatisfactory
An UNSAT grade requires inspection with the DH and DEPT LCPO present. Reinspection will be conducted on a new ZIDL form.
Category Codes: S=Safety, D=Damage Control, M=Material, H=Habitability, P=Preservation, C=Cleanliness Priority Codes: 1=Repair Immediately/Critical, 2=Some Repair/Attention Required/Urgent, 3=Routine Repair Item Cat Pri Deficiency JCN or TRBL CALL # & DATE DIVO INIT
____________________________________ ________________________________ DEPT LCPO Signature and Date DEPT Head Signature and Date
p. 350
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-3 APPENDIX C
p. 351
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-4 APPENDIX C APPENDIX C SECTION II ZONE INSPECTION MATERIAL GUIDE This is provided as a general guideline for inspections and is not all-inclusive. It is not intended and cannot replace experience, expertise, and good common sense. Material Checklist
Grade 1. Bull's-Eye Visible and Correct SAT UNSAT N/A a. Compartment number matches CCOL. b. Forward frame number (1 st line) matches frame number (2nd line).(Some passageways may be an exception.) c. Accurate dimensions (12" high X 15" wide). d. Photo luminescent paint (with ex ception of spaces open to topside). e. Frame numbering accurate and visible at each access. 2. Egress Markings SAT UNSAT N/A a. Photo luminescent escape. b. No obstruction. 3. NTD Doors SAT UNSAT N/A a. Compartment information and number on both sides of door. b. Listed on CCOL. 4. DC Equipment SAT UNSAT N/A a. CCOL(s) are computer generated, current and inside a CCOL holder (single, duplicate, and partial). b. CCOL posted and visible at each entrance. c. Compartment number on Bull's-Eye and CCOL match. d. CCOL is stamped duplicate or partial (as applicable). e. Partial CCOL item numbers match CCOL. f. All DC fittings in space listed per NSTM 079 Vol II. g. Valve hand wheels color coded, proper ly labeled, DC classified with frame number and listed on CCOL per NSTM 505 and 079 Vol II.
p. 352
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-5 APPENDIX C h. Valves properly lubricated and remote operators connected and operable. i. Deck drains open and close properl y, T-wrench available as required, labeled and DC classified, posted on CCOL, all screws must be installed and properly maintained. 5. Lighting SAT UNSAT N/A a. Lighting fixtures are properly mounted, and all fasteners are installed. b. Lighting covers are not cracked, covered with paint and all fasteners installed. c. No frayed wiring. d. Darken ship switches work properly. e. No deteriorated gaskets. f. All red and white lights work. g. Check for light leaks throughout space (turn lights off to inspect). 6. Additional Items SAT UNSAT N/A a Lagging intact, painted. b. Air test fitting caps secured. c. Fire main jumper hoses hydrostatically tested per MRC. d. Sounding tube fittings, classification, and numbering. e. First aid, decontamination and traffic markings are clearly visible. f. Porthole, hatch, dogging wrench, T-wrenches, and ventilation weather closure open or closed, end wrenches on station (as applicable). g. Damage control shoring, present and in good condition. h. Medical stretchers properly stowed (if applicable). i. Posted safety precautions, warning signs, and operating instructions. j. Posted First Aid instructions (4 step). k. Safety nets installed, properly tagged, no tears or worn straps and all hooks or eyes in place. l. First aid boxes are properly marked, tamper-proof seal intact. m. Inspect for unauthorized flammable materials. n. Frame numbering at least once in a compartment < 24 ft in length and every 24 ft in compartments > 24 ft in length. o. Installed and portable eye-wash stations operational, PMS current, alarms operational.
p. 353
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-6 APPENDIX C p. Verify any Danger and Caution tags are filled out properly per TUMS and JFMM. 7. Battle Lanterns SAT UNSAT N/A a. Rubber boot free of cracks and tears. b. Operates, in good physical condition. c. Correctly positioned to illuminate vital gage boards and escape routes. d. Properly mounted (fixed units not able to be removed from bracket). e. Battery power sufficient, no leaks. 8. CO2 Bottle SAT UNSAT N/A a. Record tag attached and correctly filled out. b. Tamper seal intact and snug. c. Bracket secured to bulkhead. d. CO 2 decal in place. e. Horn and hose assembly free of paint, no deterioration. f. No electrical tape on metal fitting at valve. 9. PKP Bottle SAT UNSAT N/A a. Record tag per MRC. b. Tamper seal intact and snug. c. Hinged securing strap with lanyard and pin are attached to mount. d. Bracket secured to bulkhead. e. PKP decal in place. 10. Fire Station SAT UNSAT N/A a. Hose neatly stowed 6" off deck, on camel. b. No verdigris on interior or exterior of nozzles, strainers, hose couplings and Y- gates. c. Current hydrostatic date stenciled on hose per MRC. d Fire plug (FPL) bull's-eye correct, red and white characters only (8-1/2"H X 18"W) and lists FPL and all COVs for FPL. e Navy Vari-Nozzle on hose and in bracket. f Y-gate connection to hose is secured and connection without hose is open. g Necessary equipment to operate FPL must be on station per MRC.
p. 354
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-7 APPENDIX C 11. Bulkheads and Decks SAT UNSAT N/A a. General cleanliness and no rust. b. Paint condition (no runs, good condition). c. No holes or missing rivets. d. Angle irons clean. e. No unused brackets. f. Penetrations sealed properly (turn lights off to inspect). g. Proper insulation and lagging for hot or cold (as applicable). h. Tanks and voids properly DC cla ssified, marked, closed, and safety precautions posted (as applicable); listed on CCOL. i. Deck covering material intact and maintained. j. Pad-eyes weight test data plate installed and within periodicity. 12. Berthing SAT UNSAT N/A a All lockers and bunk drawers locked. b TV(s) operational. c Watch, Quarter and Station Bill posted. d Racks made. e Rack curtains installed, clean and in good condition. f Bedding and linen clean. g Rack lights in working order (no unauthorized modifications). h No personal gear adrift. i Ironing board and legal iron present. j Tables and chairs in good condition. k General cleanliness. l Space secured for sea. 13. Archways and Ladders SAT UNSAT N/A a. Three nonskid strips (no gaps) on the deck of both sides of archways and on the deck above and below each ladder. b. Hand-rails and chains in good condition. c. Photo luminescent paint along frame of ladder per NSTM. d. Ladder treads not worn.
p. 355
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-8 APPENDIX C e. Handrail and ladder pins intact. 14. Machinery Spaces SAT UNSAT N/A a. Valve hand wheels attached, labeled, painted appropriate color, and not leaking. b. Valves, piping vents properly marked. c. Flange shields properly installed. d. Noise hazard warning signs posted. e. Deck grating, hand-rails clean, in place and secured. f. Deck free of grease. g. No equipment lubricants leaking. h. Lagging intact and painted. i. Flexible hoses have correct hydrostatic test data tag, in periodicity, and correctly filled out. j. All panel indicator lights working. k. No excess HAZMAT. l. Fixed firefighting equipment properly maintained for type of space. m. Bilges dry. 15. Overheads, Piping and Ventilation SAT UNSAT N/A a. Pipes stenciled with functional name of system, have appropriate color and flow arrow every 15' but at least once in space per NSTM (arrows will be no less than 4" in length, pipes with outer diameter greater than 2" will be stenciled with 1" characters, pipes smaller will be stenciled but will not use 3/8" characters or smaller. Pipes too small will have label plates or tags indicating system). b. Cableways clean. c. All penetrations sealed. d. General cleanliness, no rust. e. Vent ducting properly lagged (col d or hot), properly stenciled with functional name of system and flow arrow every 15' but at least once in space per NSTM. f. Ventilation filters and screens cl ean and all fasteners installed. g. Pad-eyes and mono-rails weight test data plate installed and within periodicity. 16. Equipment and Gear SAT UNSAT N/A
p. 356
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-9 APPENDIX C a. No oily, combustible material or excess gear adrift. b. Flammable liquids in proper stowage, labeled “FLAMMABLE/COMBUSTIBLE LIQUIDS”, will have inventory posted, only one week’s worth, and cans properly sealed. c. Space secure for sea. d. Equipment foundations and supports properly preserved. e. Gage calibration within periodicity. f. Gage pointers properly set (red). g. LP air station oil lubricator filled. 17. Electrical Safety SAT UNSAT N/A a. Extension cords, appliance and tools safety checked. b. High voltage warnings posted (as applicable). c. Casualty power terminals pos ted and T-wrenches available. d. Emergency casualty power cables properly identified with number of cables, lengths and stowed. e. No frayed or exposed de ad ended electrical cables. f. Electrical outlets labeled and intact. g. Sound powered phone receptacles covere d, labeled, intact and wire lanyard installed to cover. h. Stuffing tube packed. i. One wire per stuffing tube, cables penetrate via stuffing tubes only. j. Power and lighting distribution panels labeled and intact. k. No unauthorized electrical or el ectronic equipment (refrigerators, coffee pots, fans, air conditioners, microwave, water cooler, etc. without proper authorization forms). m. Power panel megger holes plugged. n. Circuit breaker boxes have no voids. o. Vent controllers DC classified and listed on CCOL. p. Electrical panels, controllers , boxes cover bolts in place. 18. EEBDs SAT UNSAT N/A a. Sufficient number in space. 100% in work-spaces and berthing. 150% in main spaces.
b. Inspection port shows BLUE.
p. 357
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-10 APPENDIX C c. One per rack in berthing areas. 19. Office and Work Shops SAT UNSAT N/A a. Chairs in good condition, arms and backs intact. b. Cabinets open properly, door handles intact. c. Shelving installed prope rly, holding bar in place. d. Desk installed or mounted, drawers operate properly and in good condition. e. All lockers open and accessible. f. Space secured for sea with no horiz ontal or vertical movement. g. Rubber matting or diel ectric sheet associated electrical gear and or testing equipment. h. Electrical or electronic eq uipment safety checked. i. HAZMAT stowed in proper locker. 20. Heads SAT UNSAT N/A a. All plumbing operable and pipes have no cracks or leaks. b. No odors. c. General cleanliness. d. Toilets must be clean, free of buildup and toilet paper available. e. Shower curtains and stalls clean and free of mold. f. Hand soap dispenser available and filled. g. Electric hand dryer or paper towel dispenser filled and operational. 21. Access Closures SAT UNSAT N/A a. All dogs on center of strike plates on WTDs or QAWTDs when secured. b. All dogs present and able to be secured on WTHs. c. Hand wheels tight within ¼ turn of WTSs when secured. d. No paint on knife edges or gaskets, dogs, and striker plates. e. No loose dogs when WTH or WTD secured. f. No gap on gasket. g. No paint on moving parts. h. DC classification on both sides of door. i. Photo luminescent paint outlining door leading to egress.
p. 358
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-11 APPENDIX C j. Photo luminescent exit sign on bo ttom of door and within 5' of access. k. Label on both sides of hatch or scuttle. l. Door opens and shuts completely. m. Adequate non-skid strips (no gaps) on the deck on both sides of door. n. Listed on CCOL.
p. 359
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-12 APPENDIX C APPENDIX C SECTION III LIGHTING TROUBLE CALL FLOW CHART
p. 360
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-13 APPENDIX C
AIR CONDITIONING (A/C) NOT OPERATING TROUBLE CALL FLOW CHART
p. 361
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-14 APPENDIX C
FAN ROOM FLOODING TROUBLE CALL FLOW CHART
p. 362
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-C-15 APPENDIX C WATER CLOSET (TOILET) CLOG TROUBLE CALL FLOW CHART
p. 363
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-D-1 APPENDIX D APPENDIX D SKED 3.2 SETTINGS AND PREFERENCES
p. 364
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-D-2 APPENDIX D SKED 3.2 SYSTEM USER SETTINGS The following SKED system user settings are detailed in the table below. Commands will configure user roles as listed below.
Permission
Primary Tab ADMIN 3MC DH DIVO WCS LCPO D3MA CREW Create FBR FBR X X X X X X Delete FBR FBR X X X X Delete Feedbacks FBR X Export Approved Feedbacks FBR X Set Feedback Preferences FBR X Sign FBR FBR X X X X X Add Equipment to a MJC Task
General
X
X
X
X
X
X
Add or Modify User Accounts General ** X Create User Report General X X X X X X Create, Delete, Modify Local Report
General
X
X
X
Disable User Accounts General X Import and Export Equipment General X Load Navy PMS Compact Disc (CD) General X Modify the CoC General X X Print MIP and MRC Documents General X X X X X X X
p. 365
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-D-3 APPENDIX D SKED 3.2 SYSTEM USER SETTINGS
Permission
Primary Tab ADMIN 3MC DH DIVO WCS LCPO D3MA CREW Record Spot Check Results General X X X X X X Schedule Spot Checks General X X X Schedule Training Assignments General X X X X Set Global Preferences General X Set UIC Preferences General X Trigger MJC Work Candidate General X X X X X X Update Global Events General X Admin Tab Visible General X X X X X X Acknowledge Weekly Closeout Work Center X X X X X Add Work Center Journal Entry Work Center X X X X X X Approve MRC Lineout Customizations
Work Center
X
X
X
X
Assign Check and MRC Crew Assignments Work Center X X X X X X Create Work Center Work Center X Delete Work Center Work Center X Edit Check Note Work Center X X X X X X Enable and Disable IEM Work Center X X X X X X
p. 366
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-D-4 APPENDIX D SKED 3.2 SYSTEM USER SETTINGS
Permission
Primary Tab ADMIN 3MC DH DIVO WCS LCPO D3MA CREW Open 2K (Work Candidate) Work Center X X X X X X Perform MRC Lineout Customizations
Work Center
X
X
X
X
X
X
Perform Work Center Revisions Work Center X X PMS Alert Confirmation Work Center X X X X X Print PMS Deck Work Center X X X X X X Reschedule Checks Work Center X X X X X X Update Check Status Work Center X X X X X X X Update Local Events Work Center X X X X X X Update Situational Measurements Work Center X X X X X X Update Work Center Crew List Work Center X X X X X X Weekly Closeout Work Center X X X X X X
p. 367
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-D-5 APPENDIX D SKED 3.2 GLOBAL PREFERENCES SKED 3.2 Global Preferences will be set as referenced in the tables below:
PMS Art Path (as per system installation) OMMS .INI File Path (as per system installation) OMMS Mode OMMS Download Open work candidate? No Submit Completion work candidate? Yes Submit Open work candidate? Yes Download Stock Check Yes OMMS Download Equipment Yes OMMS PMS work candidate Discovery Code 9 Training Path Root (as per system installation) Distance Support Inbox Path (as per system installation) Distance Support Outbox Path Archive Path (as pe r system installation)
Allow CDM Import Document Path (as per system installation) FBR Path (as per system installation) Update Path (as per system installation)
p. 368
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-D-6 APPENDIX D SKED 3.2 UIC PREFERENCES SKED 3.2 UIC Preferences will be set as referenced in the table below:
Default Training Due Date in Days 60 Weekly Closeout Limit (Days) 1 FBR Approval Limit (Days) 4 Lineout Approval Limit (Days) 7 PMS Alert Acknowledge Limit (Days) 7 PAR Admin Pass or Fail Threshold 85 PAR Periodic Pass or Fail Threshold 85 PAR Situational Pass or Fail Threshold 85 Serial Number Index As per system installation.
p. 369
COMUSFLTFORCOMINST 4790.3 REV D CHG 3 07 Nov 2023 VI-19-1-E-1 APPENDIX E APPENDIX E FORMAT FOR REPORTING 3-M INSPECTIONS
4790 Ser Date From: Accomplishing Activity To: Commanding Officer (Command Name and Hull Number (if applicable.) Subj: REPORT OF 3-M INSPECTION OF Ref: (a) NAVSEAINST 4790.8 (series); Ships’ Ma intenance and Material Management (3-M) Manual (b) COMUSFLTFORCOMINST 4790.3; Joint Fl eet Maintenance Manual, Volume VI, Chapter 19 Encl: (1) (as required) 1. Per references (a) and (b), a 3-M Inspection of (__________________________) was conducted during the period (Date) to (Date). 2. During this inspection, the following signi ficant deficiencies were discovered: a. (List) Specific department and WC deficiencies are provided in enclosure(s) (1) through ( ). 3. The following overall ship or departme nt numerical assessments are assigned: a. 3-M Total Score __________________ b. 3-M Inspection __________________
(Above, At or Below Standards)
Copy to: Type Commander (with enclosures)
p. 370
COMUSFLTFORCOMINST 4790.3 REV D CHG 2 31 MAR 2022 VI-19-2-1 VOLUME VI CHAPTER 19-2 NAVY EXPEDITIONARY COMBAT COMMAND REFERENCES. (a) NAVSEAINST 4790.8 - Ships’ Maintena nce and Material Management (3-M) Manual (b) NAVEDTRA 43241 - Personnel Qualification Standard for Ship’s Maintenance and Material Management (3-M) System (c) NAVEDTRA 43523 - Personnel Qualificati on Standard for Quality Maintenance Program LISTING OF APPENDICES. A 3-M Inspection Criteria B Format for Reporting 3-M Inspections 19-2.1 ROLES AND RESPONSIBILITIES. a. Type Commander. Exercises primary re sponsibility for the effective operation and support of the Ships’ Maintenance and Material Management (3-M) System. Areas of responsibility include but are not limited to the following: (1) Ashore Maintenance Data System (MDS). (a) R-Supply, Organizational Maintena nce Management System – Next Generation (OMMS-NG). (b) Validation, Screening and Brokering (VSB). (2) Planned Maintenance System (P MS) Scheduling (SKED) software. (3) Current Ship’s Maintenance Project (CSMP). (4) The screening and processing of Feedback Reports (FBR). (5) Maintaining an inspection data file per 19-2.4.2.e of this chapter. (6) Providing program enhancement requirements to the respective Fleet Commander via N43. (7) Ensuring units are manned with Navy Enlisted Classification (NEC) qualified Type Commander (TYCOM) 3-M Coordinators (3MC) via N1. (8) Analyzing 3-M Inspection (3MI) an d Self-Assessment data, identifying common concerns, conducting root cause analysis, with the development, and implementation of solutions. (9) Ensuring TYCOM inspection team memb ers are qualified to inspect assigned areas. b. Immediate Superior In Command. The Im mediate Superior in Command (ISIC) is responsible for the routine monitoring and evaluation of the 3-M System for all