SHIPS 3-M MANUAL

SECTION I 2-2 2-1.2.1 Preliminary PMS Installation A preliminary, time phased PMS package, tailored to the ships manning and compartment acceptance plan will be built and installed as the ship construction continues. Close coordination between the Supervisor of Shipbuilding (SUPSHIP), FTSCLANT/FTSCPAC, and the ship, monitored by TYCOM, will continue through final PMS installation. Periodicities of PMS may be altered to accommodate manning phases. The goal is to bridge the gap between acceptance of a space and PMS installation, minimizing damage to equipment/systems during this transition period. 2-1.2.2 Final PMS Installation A final formal ship-wide PMS installation, which represents the full PMS package installation will correspond with the ships commissioning plan. The FTSCLANT/FTSCPAC will notify the ship via the telephone giving a proposed final PMS installation date, the names and security clearances of team members, and a brief resume of the procedures. The following provides a general time frame for installations:

a. Submarines and nuclear powered surface ships. Approximately 2 weeks prior to placing the ship IN SERVICE. (This also applies to other submersible vehicles.)

b. Surface Ships. Approximately 2 weeks prior to commissioning for all non-nuclear-powered ships.

c. A briefing will be conducted by FTSCLANT/FTSCPAC during the PMS installation and repeated during the final installation process. A TYCOM representative will be present at these briefings. 2-1.2.3 Installation Briefings a. The Top Management Level Briefing. The installation team leader will conduct this briefing for the benefit of the Commanding Officer, Executive Officer, 3-M System Coordinator, and Department Heads. The purpose of the briefing will be to provide refresher training in the concept and management aspects of PMS. The briefing will be scheduled once the majority of Department Heads are aboard the pre-commissioning unit in accordance with the ship's commissioning plan.

b. Briefing for personnel below Department Head level. The installation team will conduct the Division Officer and Work Center level briefing. This briefing will consist of PMS Downloaded from https://www.everyspec.com

NAVSEAINST 4790.8B

2-3 concepts and detailed procedures directed to the working level. It will be held once the majority of Division Officers and Work Center Supervisors have reported aboard. Additional briefings will be conducted by TYCOM as required during initial preliminary periods.

c. FTSCLANT/FTSCPAC will brief the 3M Coordinator during the formal full PMS package installation. 2-1.3 Inventory of PMS Installation Package 2-1.3.1 Inventory of Preliminary PMS Package The FTSCLANT/FTSCPAC will provide a copy of the latest PMS package appropriate for the class ship on CD-ROM. The ship will monitor the pre-commissioning space acceptance progress and inventory equipment associated with spaces to be accepted. The ship will use the PMS package to identify applicable PMS and will coordinate with FTSCLANT/FTSCPAC to acquire applicable PMS documentation for those equipment/systems under ship's force control. FTSCLANT/FTSCPAC will assist the ship if PMS cannot be identified for a system to be accepted. It is the ship's responsibility to validate the PMS for their hull. 2-1.3.2 Inventory of Final PMS Package Final PMS Package. The PMS installation team, in conjunction with ship personnel, shall conduct an inventory of the installation package received from FTSCLANT/FTSCPAC. This will be done to ensure the package contains all materials necessary for the PMS installation. The installation team will compile a list of all deficiencies and discrepancies. The installation team will forward this list directly to the FTSCLANT/FTSCPAC as appropriate for immediate corrective action. 2-1.4 PMS Package Installation Completion Check List During the preliminary PMS package build, the installing activity will develop a check list to use during the PMS installation. This check list will be used to ensure that:

a. All PMS Work Center Supervisors are instructed in using the Automated Scheduling Program on how to do their PMS schedules and instructed in the preparation of Equipment Guide Lists (EGLs).

b. Supply personnel are familiar with the Standard PMS Item Name (SPIN), Standard PMS Material Identification Guide Downloaded from https://www.everyspec.com

SECTION I 2-4 (SPMIG) and other responsibilities in support of Ship's 3-M Systems.

c. The 3-M Coordinator, Division Officers, CPOs, and LPOs that can access Local Area Network (LAN) and the Internet from their work stations demonstrate the ability to connect to the RAD WEB, CDMD-OA and on-line 3-M Manual as required.

d. An adequate number of the Ships' 3-M Manual, OPNAV 4790 forms, and TYCOM 3-M Systems instructions are available on board. 2-2 UPDATE OF SHIPBOARD PMS PACKAGE DURING OVERHAUL PERIOD The following procedures establish the general guidelines within which the FTSCLANT/FTSCPAC, overhaul activity, TYCOM, and ship will function to ensure that an adequate and accurate PMS update is accomplished prior to completion of a regular overhaul or any lengthy availability:

a. Three months prior to the start of overhaul (SOH) the responsible Integrated Logistics Overhaul (ILO) activity will initiate a letter of request to FTSCLANT/FTSCPAC as appropriate for a PMS update package. (When the availability/overhaul date is not known 90 days prior to SOH, the request will be made as soon as possible.) Thirty days prior to SOH and after receipt of the ILO request, the FTSCLANT/FTSCPAC will provide the following: PMS 4 (MIP to Work Center Lists), PMS 5 (List of Effective Pages (LOEP)), and one set of all updated MIPs and unclassified MRCs.

b. The ILO activity in conjunction with ship's force shall verify the PMS 4 and 5 listings with on board equipment configuration, and identify adds, changes, and deletes per Fleet ILO Activity Procedure Manual, Volume 8 (Planned Maintenance System Procedures). The total update package (Annotated PMS 5 (LOEP) and LOEP update list) shall be sent to FTSCLANT/FTSCPAC and the ship periodically during overhaul, but definitely by the end of the overhaul. This will allow the ship to begin PMS coverage prior to receipt of the Force Revision. Data submitted will be incorporated into the next Force Revision (FR). Items lacking PMS coverage but needing planned maintenance shall be added to the Maintenance Requirements Substantiated (MRS) listing.

c. When tasked and funded, the FTSCLANT/FTSCPAC shall coordinate the development of PMS requirements for MRS items.

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NAVSEAINST 4790.8B

2-5 d. The appropriate FTSCLANT/FTSCPAC shall provide the updated PMS documentation directly to the ILO activity, and the ship via the normal force revision (FR) cycle until the end of overhaul, at which time only the ship will continue to receive PMS documentation via FR updates.

e. The PMS update process cycle for overhaul periods is shown in Figure 2-1. 2-3 SCHOOLS/TRAINING COMMANDS Installation teams are not provided to training commands and schools for installing or updating PMS as is provided to fleet units. Sufficient training, however, is available on both the east and west coasts to assist the training activities in readying staff and instructor personnel for the receipt, distribution of materials, and the execution of the PMS program in the individual commands. These training courses are delineated in Section IV, Chapter 1.

The schools/training commands are responsible for the same functions specified for shipboard PMS installation and updates. Following receipt of a PMS package or Force Revision (FR) update from FTSCLANT/FTSCPAC, implementation of new and updated PMS documentation shall be accomplished using existing procedures for both PMS installation and shipboard updates as described in chapter 1 of this section. Downloaded from https://www.everyspec.com

SECTION I 2-6

Figure 2-1: PMS Documentation Support During Overhaul

FTSC'S FILE * WHEN TASKED AND FUNDED: - REVIEW AND VERIFY PMS DOC BASED UPON CONFIG DATA - COORDINATE PMS DEVELOPMENT OF MRS ITEMS - DEVELOP PMS MRS ITEMS * DISTRIBUTE PMS DOCUMENTATION TO SHOP AND ILO SHIP * SHIPS PMS SUPPORTED BY FR IAW OPNAVINST 4790.4C CONFIGURATION CHANGE DATA FROM OTHER SOURCES: SLCC, OPNAV 4790/CK, 180/360 DAY LETTER, COP * SUMMARY LIST OF COMPONENT CHANGES (SLCC) * SHIP CONFIGURATION CHANGE OPNAV 4790/CK * NAVSEASYSCOM 180/360 DAY LETTER * COSAL OVERHAUL PLANNING (COP) DOCUMENTATION FTSC'S * PROVIDE ILO SITES WITH PMS-9, PMS-10, CERTIFICATION FILES AND SEMIANNUAL UPDATES FTSC'S * PMS-9 HULL/MECH/ELEC CERTIFICATION FILE * PMS-10 ELECTRONICS CERTIFICATION FILE * PMS-11 WEAPON CERTIFICATION FILE ILO * INTEGRATED LOGISTICS OVERHAUL (ILO) * LIAISON BETWEEN THE SHIP AND FTSC'S ILO * INITIATE LETTER TO RESPECTIVE FTSC'S TO PROVIDE PMS DOCUMENTATION FOR SHIPS IN OVERHAUL UNDER THEIR COGNIZANCE. LETTER SHALL BE NLT 90 DAYS PRIOR TO START OF SHIP'S OVERHAUL. FTSC'S * PMS SHIP MASTER FILE * PMS COMMODITY SPECIALIST * PMS DOCUMENTATION AND DISTRIBUTION FTSC'S * IAW LETTER FROM RESPECTIVE ILO PROVIDE VIA LTR - UPDATED LOEP (PMS-5) - UPDATED PMS-4 - APROPRIATE MIPs & MRCs * FORWARD PACKAGE TO RESPECTIVE ILO 60 DAYS FROM RECEIPT OF THE ILO LTR ILO/SHIP DEPOT AVAILABILITY SITE ILO/SHIP * VERIFY PMS-4, PMS-5 WITH ON BOARD EQUIPMENT - IDENTIFY ALL ADDS, CHANGES, DELETES IAW COMNAVSEASYSCOM POLICY AND PROCEDURES MANUAL VOL IV (PMS PROCEDURES FOR ILO) - SEND PMS UPDATE PACKAGE (ANNOTATED LOEP AND LOEP UPDATE LIST) TO APPROPRIATE FTSC'S PERIODICALLY DURING OVERHAUL. DATA SUBMITTED TO FTSC'S WILL BE INCORPORATED INTO THE NEXT FR. FTSC'S * VERIFY APPLICABLE PMS * COORDINATE PMS DEVELOPMENT * DISTRIBUTE PMS DATA * DEVELOP/REVISE PMS FTSC'S * REVIEW AND VERIFY APPLICABLE PMS DOCUMENTATION BASED UPON CONFIGURATION DATA - DATA NOT SUPPORTED IN CERTIFICATION FILES FORWARDED TO RESPECTIVE COGNIZANT TECHNICAL CODE - UPDATE SHIP MASTER FILE _ VERIFY MIP/MRC FROM PMS DOC - PROCESS PMS DOCUMENTATION DETERMINED BY COG TECH CODE * DISTRIBUTE PMS DOCUMENTATION TO SHIP AND ILO (OVERHAUL PERIODS VARY) END OF OVERHAUL (SHIP OPERATIONAL CYCLE) CURRENTLY ONGOING 3 MO PRIOR TO SOH 1 MO PRIOR TO SOH START OF OVERHAUL Downloaded from https://www.everyspec.com

MAINTENANCE AND MATERIAL MANAGEMENT (3-M) MANUAL

SECTION I

Chapter 3

ORGANIZATIONAL LEVEL MAINTENANCE DATA SYSTEM INTERFACE

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SECTION I 3-i SECTION I

Chapter 3

REFERENCES

REFERENCE INSTRUCTION NO. SUBJECT

(a) SPCCINST 4441.170A COSAL USE AND MAINTENANCE MANUAL

(b) NAVSEA TECHNICAL SPECIFICATION 9090-700 Series SHIPS CONFIGURATION AND LOGISTICS SUPPORT INFORMATION SYSTEM (SCLSIS)

(c) NAVSEA TECHNICAL SPECIFICATION 9090-310 Series ALTERATIONS TO SHIPS ACCOMPLISHED BY ALTERATION INSTALLATION TEAMS

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NAVSEAINST 4790.8B 3-ii

SECTION I

Chapter 3

ORGANIZATIONAL LEVEL MAINTENANCE DATA SYSTEM INTERFACE TABLE OF CONTENTS

Paragraph Title Page

3-1 PURPOSE...................................................3-1 3-2 SCOPE.....................................................3-1 3-3 OBJECTIVE.................................................3-1 3-4 3-M ORGANIZATIONAL (O) LEVEL MAINTENANCE DATA SYSTEM......3-2 3-4.1 Central Shore Databases.................................3-2 3-4.1.1 Maintenance Data......................................3-3 3-4.1.2 Configuration and Logistics Data......................3-3 3-4.2 Ship Configuration and Logistics Support Information System (SCLSIS)................................................3-3 3-4.2.1 Shipboard Benefits of SCLSIS..........................3-4 3-4.2.2 Ship Responsibility...................................3-4 3-4.2.3 Certification of Shipyard Installed Alterations.......3-5 3-4.3 3-M Reporting Requirements..............................3-6 3-4.3.1 Reporting Methods.....................................3-6 3-4.3.1.1 Data Elements.......................................3-7 3-4.4 Work Candidate/Job Sequence Number (JSN) Log............3-7 3-4.5 Deferred Maintenance Action.............................3-7 3-4.6 Completed Maintenance Actions...........................3-8 3-4.7 Reporting a Completed Maintenance Action that was Related to an Alteration, or Resulted in a Configuration Change3-11 3-4.8 Documenting a Periodic Maintenance Requirement (PMR)...3-12 3-4.9 Configuration File Correction..........................3-13 Downloaded from https://www.everyspec.com

SECTION I 3-iii 3-4.10 Documenting Changes, Additions, or Deletions to previously reported maintenance actions .......................... 3-14 3-5 SELECTED LEVEL REPORTING (SLR) .......................... 3-14 3-5.1 Selected Equipment Indicator (SEI) .................... 3-14 3-5.2 Selected Level Reporting Categories ................... 3-15 3-5.3 Level 3 Specialized Reporting Template ................ 3-16 3-5.4 SLR Nominations/Deletions/Changes ..................... 3-17 3-5.5 SLR Data Analysis ..................................... 3-18 3-5.6 SLR Record Identification in CDMD-OA .................. 3-18 3-5.7 Three-year Limitation ................................. 3-18 3-5.8 Semiannual Update ..................................... 3-19 3-6 SCREENING AND SUBMISSION PROCESS ........................ 3-19 3-6.1 Transaction and Error Report .......................... 3-19 3-7 CURRENT SHIP'S MAINTENANCE PROJECT (CSMP) ............... 3-19 3-7.1 CSMP Aboard Ship ...................................... 3-20 3-7.2 CSMP Use by Outside Activities ........................ 3-21 3-7.3 Automated CSMP Reports ................................ 3-21 3-7.3.1 CSMP Summary Reports ................................ 3-23 3-7.3.2 CSMP Detailed Reports ............................... 3-24 3-8 Shipboard Assessment of MDS Performance ................. 3-24

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NAVSEAINST 4790.8B 3-iv SECTION I

Chapter 3

ORGANIZATIONAL LEVEL MAINTENANCE DATA SYSTEM INTERFACE LIST OF FIGURES

Figure Title Page

Figure 3-1: Work Candidate/Job Sequence Number (JSN) Log ...3-10 Figure 3-2: Letter Transmittal from Non-automated Activities .....................................3-22 Figure 3-3: Certification of Alteration Installation (Sample Letter) ........................................3-26 Figure 3-4: 1st Endorsement to Alteration Certification Letter .........................................3-27

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NAVSEAINST 4790.8B 3-1 CHAPTER 3

ORGANIZATIONAL LEVEL MAINTENANCE DATA SYSTEM INTERFACE

3-1 PURPOSE The purpose of this chapter is to provide the 3-M Program’s Maintenance Data System (MDS) policy and guidelines in support of organizational (O) level shipboard maintenance and material reporting. MDS provides the maintenance and material managers throughout the Navy with the means to plan, acquire, organize, direct, control, and evaluate manpower and material resources expended or planned for expenditure in support of maintenance. It allows for information collected by maintenance personnel to be recorded only once, and the maintenance database thereafter will provide information to all who have a need for it. 3-2 SCOPE This chapter specifies and standardizes the requirements for O- level MDS reporting. It requires the reporting of maintenance actions and configuration changes on all categories of equipment. Maintenance data collection or reporting requirements, not specified in this manual, will not be levied on fleet units by the shore establishment without prior approval of the Chief of Naval Operations (N43). 3-3 OBJECTIVE 3-M Organizational Level Maintenance provides a means to effectively manage and control organizational maintenance. It is primarily managed via the Current Ship's Maintenance Project (CSMP). A thorough and accurate CSMP reflects the material condition of the ship. This objective is achieved by:

a. Reporting maintenance actions.

b. Reporting configuration changes.

c. Producing Current Ship's Maintenance Project (CSMP) reports.

d. Producing work requests/work candidate.

e. Producing deficiency documents for use by the Board of Inspection and Survey (INSURV).

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SECTION II 2-i SECTION II CHAPTER 2

REFERENCES

REFERENCE INSTRUCTION NO. SUBJECT

(a) CINCLANTFLT/CINCPACFLT INST 4790.3 SERIES CINCLANTFLT/CINCPACFLT JOINT FLEET MAINTENANCE MANUAL Downloaded from https://www.everyspec.com

NAVSEAINST 4790.8B

2-ii SECTION II CHAPTER 2

ASSIST VISITS AND TYCOM ASSESSMENTS

TABLE OF CONTENTS

Paragraph Title Page 2-1 INTRODUCTION..............................................2-1 2-2 ASSIST VISITS.............................................2-1 2-3 TYCOM ASSESSMENTS.........................................2-1 2-3.1 PMS Assessment..........................................2-2 2-3.1.1 PMS Assessment Objectives.............................2-2 2-3.2 MDS Assessment..........................................2-3 2-3.2.1 MDS Assessment Objectives.............................2-3 2-3.3 Definitions.............................................2-3

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NAVSEAINST 4790.8B

2-1 SECTION II CHAPTER 2

ASSIST VISITS AND TYCOM ASSESSMENTS 2-1 INTRODUCTION The Ships' 3-M System enhances force readiness and helps identify material problems. TYCOMs are responsible for ensuring that each command under their cognizance effectively uses the 3- M system. When the 3-M system is effectively used, a higher degree of equipment readiness will be achieved. Through assessments of the 3-M system and assist visits, TYCOMs can recognize problems the command may be having in effectively identifying, scheduling, performing, and documenting maintenance actions. For problems identified, corrective action can then be initiated.

Each TYCOM will establish, train, and maintain a team consisting of qualified 3-M system coordinators responsible for monitoring PMS installations, providing assistance when requested, and performing 3-M assessments. 2-2 ASSIST VISITS The TYCOM shall schedule assist visits to each ship as requested. The purpose of an assist visit is to aid managers by determining how efficiently the command's 3-M program is operating, and help identify areas with potential problems. The assist team will take the appropriate measures to identify the areas that need attention and the type of assistance desired. An assist visit is instructional and provides training and assistance to the requesting activities.

Assistance in the form of briefings or group discussions shall be provided to clarify any problems that become apparent during an assist visit. Each assist visit shall include a debriefing period with the commanding officer prior to concluding the visit. These assist visits will include advice concerning management of PMS and MDS, as well as advice regarding other significant 3-M system problems. 2-3 TYCOM ASSESSMENTS The purpose of an assessment is to determine the effectiveness of the command's 3-M program in managing the accomplishment of the maintenance. A TYCOM assessment is a comprehensive audit of the Ships' 3-M Program. Emphasis is to be given to the effectiveness of maintenance management and maintenance accomplishment. Included in the assessment will be the adequacy of the PMS installation and the effectiveness of the shipboard training program.

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SECTION II 2-2 TYCOMs shall conduct, at intervals of not greater than 24 months, a comprehensive assessment for each ship and applicable shore activity to determine the effectiveness of the 3-M program. A grade of less than 80 percent for any assessment area (PMS Performance Rate (PPR), MDS Performance Rate (MPR), and 3-M Performance Rate (3MPR)) is considered unacceptable. An assessment will not be converted to an assist visit for any reason.

To ensure standardization of the measurement of 3-M program performance, and to enhance communications at all levels of command, the procedures described herein are the minimum to be adhered to during assessments. Refer to reference (a) and TYCOM maintenance instructions for Fleet assessment requirements, standard assessment definitions, and evaluation criteria and calculations for both PMS and MDS. 2-3.1 PMS Assessment Proper PMS performance is critical to maintaining acceptable equipment performance levels required in today's tactical environment. Additionally, personnel and environmental safety is paramount in conducting routine preventive maintenance aboard ships. It is the Commanding Officer's responsibility to ensure the following PMS objectives are met in accordance with Fleet and TYCOM directives. 2-3.1.1 PMS Assessment Objectives a. Ensure the PMS performed matches the installed equipment.

b. Ensure PMS completed was done correctly in accordance with the MRC. "Correctly" includes but is not limited to:

(1) safety precautions were observed,

(2) proper tools and materials were used,

(3) tag-out procedures were correct when applicable,

(4) if hazardous material (HAZMAT) was used, personal protective equipment used was applicable for the HAZMAT involved and in good material condition. HAZMAT disposal conducted correctly.

c. Analyze the recorded reasons for non-accomplishment of PMS to determine ship-wide and departmental trends, and actions taken to improve PMS.

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NAVSEAINST 4790.8B

2-3 2-3.2 MDS Assessment Documentation and validation of MDS Data is the cornerstone of configuration management resulting in improved logistics and repair support aboard ship. MDS spot checks, similar to PMS spot checks, will be conducted. Refer to reference (a) and TYCOM maintenance instructions for Fleet assessment require- ments, standard assessment definitions, and evaluation criteria and calculations for both PMS and MDS. 2-3.2.1 MDS Assessment Objectives MDS Objectives include:

a. Shipboard Ships Configuration and Logistics Support Information System (SCLSIS) file matches installed equipment.

b. Logistics Support Data (LSD) matches installed equipment.

c. CSMP provides correct information to allow effective planning and estimating of deferred maintenance actions.

d. Shipboard pre-transmittal review, up-line reporting and Automated Shore Interface (ASI) processing (COSAL maintenance processing for non-automated ships) is accomplished in a timely manner. 2-3.3 Definitions a. PMS Performance Rate (PPR). A numerical evaluation of the performance and documentation of planned maintenance.

b. MDS Performance Rate (MPR). A numerical evaluation of the performance and documentation of maintenance.

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MAINTENANCE AND MATERIAL MANAGEMENT (3-M) MANUAL

SECTION II

CHAPTER 3

SUBMARINE PERFORMANCE MONITORING TEAM (PMT) MAINTENANCE AND INSPECTION PROCEDURES

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